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Your Pre Trip Inspection Checklist: 5 Steps

Whether you’re headed out for an overnight delivery or a simple day trip, a proper pre trip inspection of your vehicle will help you identify potential problems before they can throw a wrench in your travel schedule. 

Pre trip inspections are a must for both long-haul deliveries and casual road trips. But fleet drivers and owner-operators should take extra care to check that their vehicles are up and running before hitting the road. It’s a must not only for the safety of you and others on the road, but also for your efficiency and the optimal operation of your vehicle.

In this guide, we’re breaking down everything professional drivers should review before starting their next trip. We’ll cover the basics and provide a comprehensive pre trip inspection list you can use as you go along. While this guide is specifically tailored toward professionals (semi-truck drivers or fleet van operators, for instance), fleet drivers and everyday commuters alike can use this checklist to enhance driving safety.

What Is a Pre Trip Inspection for Fleets?

So, what is a pre trip inspection exactly? At its core, a pre trip inspection is a stepwise review that ensures that a vehicle’s major components are in working order before a trip 1 . Pre trip inspections should:

• Test major vehicle components (e.g., brakes, headlights, and brake lights)
• Review components of safety and emergency kits
• Record important vehicle inspection information for tracking or documentation purposes

For professional drivers, performing a pre trip inspection is like checking to make sure you have all of the necessary ingredients before cooking a meal. Instead of discovering that you’re out of chocolate chips in the middle of making cookie dough, you can take action (like heading to the grocery store to get some) before you start preparing the dough if your inventory is low. 

In the context of a truck’s preparation for a long journey, instead of discovering that they don’t have a spare tire after running over a nail on a trip, drivers should use a pre trip periodic inspection to make sure they have the necessary tools (like a spare or a patch kit) to fix the problem before hopping into the driver’s seat.

5 Pre Trip Inspection Steps for Fleet Managers and Drivers

Now that you understand the basic philosophy behind a pre trip inspection—identifying and fixing potential problems before they potentially disrupt your trip—let’s break down five major vehicle inspection areas to review before heading out on your next job. 

#1 Interior Items

A commercial driver should always carry a few critical tools in the cab during travel. The following interior items are critical components of any robust pre trip inspection list:

• Identification and paperwork – Make sure you have your driver’s license, insurance, registration, certification, or any other relevant paperwork you’ll need to identify yourself or your vehicle during an emergency or a traffic stop. 
• Payment method – Even if you don’t plan to stop for food, you should ensure that you have your fuel cards or another payment method on-hand for refueling or incidental purchases (like roadside meals). 
• First aid kit – A first aid kit can help you dress wounds, triage injuries, and address other emergency situations in the field. A quality first aid kit should include bandages in varying sizes, a few pairs of latex or nitrile gloves, antiseptic wipes, antibiotic ointment, tweezers, and a few doses of over-the-counter pain medications (like aspirin or ibuprofen) 2 .
• Emergency kit – While we’ll break down what you should include in your emergency stop kit in the next section, make sure that you have a visual on your emergency kit and double-check its contents before you depart. 
• Personal care and hygiene items – If you’re headed out for an overnight trip, don’t forget personal care essentials like a toothbrush and toothpaste, prescription medications, menstrual products, or anything else you might need to maintain your hygiene while away from home. 

#2 Safety Checks

Before heading out on your next delivery job, don’t forget to perform some basic safety checks. Arguably the most important is reviewing the contents of your emergency stop kit—the items you might need if you blow a tire, have a mechanical problem, or get in an accident. 

Your emergency stop kit should include:

• Flares (be sure to check expiration dates) 3
• Flashlights or headlamps (preferably a primary light and a spare)
• Spare tires
• A tire iron
• Reflective triangles or small barricades
• Personal protective equipment (e.g., a reflective vest or heat-resistant gloves)
• Jumper cables

You’ll also want to have a basic mechanical tool kit, including:

• A torque or socket wrench
• Screwdrivers

In addition to checking your emergency stop kit, you should also review other critical safety items before your trip:

• Check for active vehicle or component recalls.
• Make sure that your fire extinguishers aren’t expired.
• Ensure that your seatbelts are in working order.
• Test that your emergency radio is working.
• Make sure you have a backup cell phone charger or battery pack.
• Carry a small amount of cash for emergency purchases.

Once you’re satisfied with your vehicle safety checks, review your instrument panel and gauges. This step in your pre trip inspection checklist serves two purposes:

• Ensuring that your vehicle is in working order.
• Recording any pertinent information, like your odometer reading.

If your employer requires drivers to record their odometer readings or reset their trip meters before departure, make sure to complete these tasks before you hit the road. Extra-vigilant drivers might also record their odometer readings after refueling or before their return trips. 

After completing any necessary documentation, take a close look at your dashboard lights to make sure you don’t have any active warnings, like:

• A check engine light
• A tire pressure warning
• Low fuel indicators

You’ll likely have to start the engine to assess your instrument panel, but making sure that your vehicle turns on and off without issue is also a useful step in a pre trip checklist. 

#4 Mechanical Checks

Ensuring proper ignition and cool-down are just two of many mechanical checks that should be included in a proper pre trip inspection. Before hitting the road, ensure that other mechanical items are functioning properly, like:

• Lights, signals, and horn – Test your headlights (including high beams), brake lights, turn signal lights, horn, and hazard lights before departure. You might need a partner to test your brake light functions—ask a fellow car or truck driver to stand at the rear of your vehicle (in view of your mirrors) while you depress the brake pedal. Asking a partner to help check your regular and turn signal lights can also help you save time in your pre trip procedure.
• Brakes – If your vehicle has air brakes, watch your pressure gauge and watch for major pressure drops while you depress the brake pedal. If your vehicle doesn’t have air brakes, make sure your brakes don’t feel spongy, your brake linings are in place, and your vehicle doesn’t pull to one side when you depress the brake pedal at a slow, safe speed. Also, be sure to test the parking brake for extra measure.
• Battery – Check that you have sufficient battery using a multimeter. Different batteries have different charge capacities, so make sure to establish maximum capacity before taking a measurement. If your battery is low, consult a mechanic or consider replacing it before your trip.
• Climate control – While it might sound like a luxury, climate control is a must for today’s professional drivers—especially drivers making long-haul or overnight trips. Make sure that both the heat and air conditioning are in working order before departure. 
• Fluid levels – Check your oil, coolant, windshield wipers, and hydraulic power steering fluid levels before departure (and levels of any other additional fluids used in your vehicle). Add more fluids or consult a mechanic if any of your levels are below the threshold. 
• Tires – Check the condition and measure the air pressure of each individual tire (including your spare) before heading out on your next trip. Use an air compressor on your fleet lot (or at the next available fuel station) if any of your tires are low. In addition, look for signs of leaks and patch or replace any punctured or leaking tires.

#5 Exterior Checks

Finally, review the exterior of your vehicle and record (or address) any outstanding issues. You’ll want to assess your vehicle body and check for any previously undocumented:

• Paint chipping

In addition, you’ll want to:

• Check that your license plate is intact, visible, and in-date
• Ensure that your hood, hatches, and fuel cap are secure
• Make sure that you’re carrying the keys for locking fuel doors and caps
• Look for windshield and window cracks

Professional drivers should document any damages to their vehicles—even if they’re small or don’t impact the function of the vehicle. Use your smartphone to take photos, and make sure these photos are uploaded to the cloud. Photos are particularly useful when filing insurance claims, so consider taking “before” photos of your vehicle prior to each trip 4 .

If you lease your vehicle or drive a fleet truck, make sure your inspection report includes any damages to management before you hit the road. Even if you think a blemish is minor, your fleet manager may want to fix the problem before sending your vehicle back into the field to prevent additional damage and reduce fleet expenses in the future.

Embrace Tomorrow’s Trucking Technologies with AtoB

Conducting a periodic inspection can help you prioritize safety on the road and solve potential vehicle issues before they interrupt your next job. Assessing your interior, performing safety checks, checking your gauges, testing your mechanical functions, and addressing exterior issues are all part of a comprehensive pre trip inspection checklist. And now that you’ve got these tips and tricks under your belt, learn about what goes into a post trip inspection .

Today’s trucking technologies make it easier than ever to inspect vehicles, conduct fuel tracking and related purchases, handle driver payroll, and more. With AtoB, you can take complete control of your fleet with a multi service fuel card . Our platform is simple, sleek, and user-friendly—and we’re dedicated to helping fleet managers, owner-operators, and professional drivers optimize every trip. 

If you’re ready to start saving money and time, fill out your AtoB fuel card application today. 

1 US Department of Transportation. Vehicle Inspections. https://csa.fmcsa.dot.gov/safetyplanner/MyFiles/SubSections.aspx?ch=22&sec=65&sub=148  

2 American Red Cross. Making a First Aid Kit. https://www.redcross.org/get-help/how-to-prepare-for-emergencies/anatomy-of-a-first-aid-kit.html  

3 California Coastal Commission. Disposal of Expired Marine Pyrotechnic Flares. https://documents.coastal.ca.gov/assets/water-quality/marina-boating/factsheets/Marine%20Flares%20Disposal%20Factsheet%20-%20rev%2012-2-19.pdf  

4  Direct Auto Insurance. 8 Tips for Taking Pictures After a Car Accident. https://www.directauto.com/learning-center/car-insurance/how-to-take-car-accident-pictures  

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Vedant Khamesra is the driving force behind product management at AtoB. Specializing in strategic partnerships, SMB solutions, and new product development, Vedant seamlessly navigates P&L responsibilities while leading product execution and strategy. He is fueled by AtoB's mission to empower truckers and fleets with intelligent financial tools and services, making their lives easier and more rewarding.

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K53 pre-trip inspection

K53 driver training learners pre trip inspection drivers license test 40

Who are you inviting:

• Exterior inspection
• Instrument inspection
• Interior inspection

Exterior Inspection

• Start at the drivers door, point to the under carriage of the vehicle and verbalize "There are no leaks and there are no obstructions under the vehicle"
• Wipers are not perished or broken
• Windscreen is not damaged
• Tyre is secure and inflated, the pressure and thread has been checked
• Headlights and indicators have been checked and are in working
• Bonnet is secure
• Engine Oil, Water, Fan Belt and Brake fluid has been checked
• The license disk is valid
• Passenger front wheel has been checked as before
• Fuel cap is closed and secure
• Rear Left wheel has been checked as before
• Boot lid is closed and secure
• Rear Lights and indicators have been checked and secure
• Rear right wheel has been checked as before

Instrument Inspection:

• Indicate right
• Indicate left
• Headlights on
• Bright light on
• Bright lights off
• Headlights off
• Put on your wipers
• Tap the hooter
• Put on the hazards
• Gear in reverse, to check the reverse light
• Put on your lights
• Apply brakes

Interior Inspection

• Your door is securely closed
• Your seat has been adjusted
• Your seat belt is fastened
• Your hand brake is engaged
• Gear in neutral
• All three mirrors are adjusted
• There are no loose items or obstructions on the dashboard
• There are no loose items or obstructions near the pedals

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Mastering the CDL Pre-Trip Inspection Exam: A Complete Guide

Learn how to conduct thorough pre-trip inspections with our guide, a critical component for commercial vehicle safety.

Written by Andrei Zakhareuski. With over 16 years of expertise, Andrei leads Driving-Tests.org, a top online resource for driver education. His leadership has established vital partnerships with over 2,600 libraries, educational bodies, and state agencies.

The CDL Pre-Trip Inspection Exam is an integral part of obtaining your commercial driver’s license. This guide covers Class A and Class B pre-trip inspections, provides a checklist, and offers tips for memorizing the inspection process.

​ Start a free Pre-Trip Inspection practice test:

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​ CDL Class A Pre-Trip Inspection

Engine Compartment Inspection

Includes checking for leaks, belt tension, and the condition of hoses, among other components.

Cab Check/Engine Start

Involves inspecting the cab’s interior, gauges, and starting the engine to check for abnormalities.

Brake Check

Focuses on air brake systems, including air brake checks and the parking brake test.

​ CDL Class B Pre-Trip Inspection

Vehicle Overview

Begin with a general overview of the vehicle, checking for obvious signs of damage or issues.

External Inspection

Inspect all external components, including tires, lights, and mirrors.

Internal Inspection

Check all internal controls, ensuring everything is functional and within reach.

​ Pre-Trip Inspection Checklist

• Lights and reflector s: Ensure all are clean and functional.
• Engine oil and coolant levels : Check for adequate levels.
• Steering mechanism : Ensure it’s secure and functioning.
• Horn : Test for functionality.
• Windshield wipers : Check for operability and condition.
• Mirror s: Adjust for optimal visibility.
• Emergency equipment : Ensure presence and accessibility.
• Air brake system : Test for leaks and proper pressure.

​ Tips for Memorizing the Pre-Trip Inspection for CDL

• Create a Routine : Develop a consistent order in which to conduct your inspection.
• Use Mnemonics : Create acronyms or phrases to help remember the steps.
• Practice Regularly : Hands-on practice is the most effective way to memorize the inspection process.
• Visual Aids : Use diagrams or checklists as visual reminders.

Pro Tip : Practice the pre-trip inspection in a real-world setting. The more you perform the inspection in a practical environment, the more natural it will become.

Remember, the pre-trip inspection is not just a test requirement – it’s a fundamental safety practice every commercial driver should master. For more resources and detailed guides, visit Driving-Tests.org .

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• Start a free Pre-Trip Inspection practice test:
• CDL Class A Pre-Trip Inspection
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• Tips for Memorizing the Pre-Trip Inspection for CDL

Pre-Trip Inspection

• 1 What do you have to do in the Pre-trip inspection?
• 2 Light Motor Vehicles
• 2.1 Exterior Inspection
• 2.1 Interior Inspection
• 3 Heavy Motor Vehicles and Vehicles Towing a Trailer over 750kg
• 3.1 Exterior Inspection
• 3.1 Interior inspection

Learn about how to conduct a Pre-trip inspection for your car and truck driver’s licence test.

The Pre-trip inspection is to show the examiner that your vehicle is roadworthy. Make sure you go over the pre-trip inspections with your driving instructor – they will be able to explain any specific terms you are having trouble with. You should practice with your instructor before your driving test so that they can assess how well you did.  

What do you have to do in the Pre-trip inspection?

You have to conduct an interior and exterior check on the vehicle in order to show that it is roadworthy for the driving test. You should know which items need checking and what order they need to be checked in: start on the right hand side mirror and work your way around the vehicle in a counter-clockwise circle (remember to repeat items which occur both on the right and left hand side of the vehicle, such as mirrors).

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• Everything you need to know about pre-trip inspection checklists
• Transportation
• Jan 18, 2024
• Cody Lirette

Embarking on a safe and efficient journey as a truck driver begins long before hitting the road. The cornerstone of every successful trip is a thorough pre-trip inspection. This guide delves into the essential aspects of a pre-trip inspection checklist. These critical checkpoints can make all the difference in your driver’s safety and the efficiency and success of the journey.

What is a pre-trip inspection?

A pre-trip inspection is a proactive measure taken by truck drivers to ensure their vehicles are in optimal condition and adhere to safety standards and other relevant regulatory requirements. This assessment checks for signs of wear, damage or malfunction on critical components like the engine, brakes, lights, tires, fluid and more.

The goal of a pre-trip inspection is two-fold: safety and compliance . A thorough vehicle examination helps identify potential issues so they can be addressed promptly, minimizing the risk of breakdowns and accidents. The inspection is crucial for compliance with industry regulations and standards. Failure to do so could result in fines, penalties or suspensions.

The importance of a pre-trip inspection

Pre-trip inspections are more than a regulatory requirement; they can help keep drivers and the public safe, maintain cargo integrity and improve vehicle longevity. Here’s why this practice is essential:

• Enhanced safety: Identifies potential mechanical issues before they escalate. This means reduced risk of breakdowns and roadside emergencies.
• Improved efficiency: Addresses issues before they happen on the road to ensure fleets deliver on time.
• Better compliance: Helps meet legal requirements, avoid unnecessary fines and penalties and comply with industry standards and safety protocols.
• Protected cargo: Ensures cargo is secure and adequately loaded, preventing damage during transit.
• Maintain equipment health: Identifies wear and tear on components, allowing for timely maintenance, reducing long-term repair costs and prolonging the longevity of the vehicle and its critical systems.
• Boosted reputation: Demonstrates a commitment to professionalism and responsibility. This enhances a fleet’s reputation and builds stronger customer relationships.
• Driver confidence: Following a standardized pre-trip inspection checklist reassures drivers that their truck is in optimal condition.

Main components of a pre-trip inspection checklist

To ensure drivers cover all the essential components of pre-trip inspections, here are the main checkpoints to keep in mind:

Tire inspection

• Tread depth: Measure tire tread depth . Inadequate tread depth can compromise traction and vehicle stability, especially in unfavorable road conditions.
• Tire inflation: Verify that all tires meet the manufacturer’s specifications. Improper inflation poses safety issues and can lead to uneven wear and reduced fuel efficiency.
• Visible tire damage: Inspect each tire for cuts, bulges or other visible damage. Address these issues promptly to prevent blowouts and other safety concerns.
• Valve stem integrity: Inspect valve stems for damage or leaks and ensure caps are in place. Damaged stems can lead to pressure loss.

Lights and reflectors

• Headlights: Ensure both high and low beams work. Check for proper alignment to maximize visibility without blinding other drivers.
• Taillights: Verify that taillights work, including brake lights and turn signals.
• Clearance lights: Ensure clearance lights work. These enhance the visibility of the vehicle’s dimensions, especially in low-light conditions.
• Reflectors: Confirm the presence and condition of reflectors on all sides of the vehicle.
• Hazard lights: Ensure hazard lights work.
• Turn signals: Ensure the turn signals work on both sides.

Brake check

• Air brakes: Check air brakes for leaks by listening for hissing sounds. Confirm that air pressure builds within a reasonable time after starting the engine.
• Parking brake: Test the parking brake to ensure it holds the vehicle securely.
• Brake fluid levels: Check the fluid reservoir for proper fluid levels. Low levels may indicate a leak or wear.
• Brake pads and shoes: Inspect brake pads and shoes for visible wear. They may need replacing if they are too thin or show uneven wear patterns.
• Brake drums and rotors: Examine brake drums and rotors for signs of scoring, grooves or heat-related damage.
• Brake lines and hoses: Pay attention to visible damage, corrosion, bulging or leaks.
• Anti-lock braking system: Check the dashboard for warning lights.

Engine compartment

• Engine oil: Check the engine oil level. Ensure it falls within the recommended range.
• Coolant: Ensure the coolant reservoir has the appropriate amount to prevent engine overheating.
• Drive belts: Examine for signs of wear, fraying or cracking.
• Hoses: Inspect hoses for leaks, bulges or soft spots. Replace any damaged hoses to prevent leaks.
• Battery: Check battery terminals for corrosion and ensure they’re securely connected. Loose or corroded connections can lead to electrical issues.
• Air compressor: Inspect the air compressor for visible damage and ensure proper functioning for optimal brake performance.
• Power steering fluid: Ensure power steering fluid levels are within the recommended range.
• Air filter: Check for decay and debris. A clogged air filter can reduce engine efficiency and fuel economy.
• Fuel levels: Ensure the fuel tank is full.
• Fuel cap: Verify the fuel cap is tightly secured to prevent spillage and contamination.
• Fuel tank integrity: Inspect the tank for visible damage, rust or signs of leakage

Fluid inspection

• Transmission fluid: Check transmission fluid levels, ensuring they’re within the recommended range.
• Windshield washer fluid: Keep the washer fluid full.
• Differential fluid: Check differential fluid levels. Low levels can lead to differential damage and affect vehicle performance.

Windshield inspection

• Cracks and chips: Inspect the windshield for any cracks or chips. Address any large ones that affect visibility.
• Windshield wipers: Ensure the windshield wipers are functioning. Replace worn or damaged blades.
• Windshield washer jets: Confirm the windshield washer jets spray fluid evenly. Malfunctioning jets can result in uneven cleaning.

Emergency kit

A well-equipped kit ensures drivers are ready to handle unexpected situations on the road, promoting safety and efficiency:

• First aid supplies: Essential medical supplies including bandages, antiseptic wipes, pain relievers and any necessary personal medications.
• Reflective triangles or flares: Confirm that you have reflective triangles or flares to enhance visibility in case of roadside breakdowns.
• Fire extinguisher: Ensure the fire extinguisher has a valid inspection tag and is not expired.
• Essential tools: Check for the basics like a wrench, pliers and screwdrivers.
• Flashlights and batteries: Test the functionality of flashlights and ensure spare batteries are available.
• Blankets or sleeping bags: Essential for unexpected delays or overnight stops.
• Communication devices: Test radios or cell phones.
• Side mirrors: Confirm side mirrors are correctly adjusted for the driver’s line of sight and are securely attached.
• Convex mirrors: Verify the alignment of convex mirrors to provide an optimal wide field of view. Ensure they are not loose.
• Motorized adjustment: If mirrors have motorized adjustment capability, ensure these work.

Front suspension

• Shock absorbers: Inspect for leaks, visible damage or signs of wear.
• Springs: Pay attention to signs of sagging, damage or cracks.
• Bushings and mounts: Ensure bushings and mounts are in good condition and don’t have any significant wear, deterioration or damage.
• Alignment: Test steering stability to identify any abnormal vibrations or wandering.
• Tie rods and ends: Examine tie rods for signs of looseness, wear or damage.

Driver door

• Door Latches: Verify that door latches engage and disengage smoothly to maintain safety while driving.
• Hinges: Inspect door hinges for signs of wear, rust or damage.
• Seals and weatherstripping: Pay attention to any gaps, tears or deterioration of seals and weatherstripping. Proper seals prevent leakage and maintain a comfortable cabin environment.
• Mud flaps: Should be securely mounted.
• License plate: Ensure the license plate is securely attached and visible. A properly displayed license is crucial for regulatory compliance.
• Exhaust: Note any damage to the exhaust system, like rust or loose components.
• Rear doors or gates: If applicable, test the operation of rear doors or gates.

Coupling system

• Fifth wheel: Inspect for damage or misalignment.
• Kingpin: Ensure there is no wear or damage. A well-maintained kingpin ensures a secure attachment to the fifth wheel.
• Locking mechanism and safety latch: Test the locking mechanism to ensure it engages securely to help prevent accidental uncoupling during transit.
• Release handle: A properly functioning handle facilitates efficient coupling and decoupling.
• Connection hardware: Confirm that all connection hardware, such as bolts and brackets, is secure. Loose components can compromise the coupling system.
• Air and electrical lines: Inspect these lines for damage or leaks and ensure the trailer brake and light systems work.
• Structural integrity: Inspect the trailer for signs of structural damage, including rust, dents or wear.
• Lights and reflectors: Check that all lights and reflectors are functional.
• Brake system: Test the trailer brake system, including service and emergency brakes.
• Suspension components: Inspect suspension components for signs of wear.
• Tires and wheels: Ensure proper tire tread depth and pressure.
• Cargo: Confirm that cargo is securely fastened and within legal limits.
• Landing Gear: Check for proper functioning to ensure stability during loading and unloading.

In-cab inspection

• Steering wheel: Ensure the steering wheel is aligned and stable.
• Seat and seatbelt: Adjust the seat for comfort and confirm the seatbelt is in good condition.
• Pedals: Test the functionality of gas, brake and clutch pedals.
• Instrument panel: Inspect gauges on the instrument panel for proper readings about the truck’s status.
• Documentation: Ensure necessary documents like permits are present and up to date. This is essential for regulatory compliance.
• Electronic devices: Test GPS and communication systems.

How to properly report a pre-trip inspection

Reporting a pre-trip inspection is not just an industry requirement. It’s also a critical communication tool between drivers and fleet management . To effectively report results, it’s important to:

• Use a standardized form provided by the company or regulatory body.
• Record observations in an organized manner.
• Be specific and descriptive.
• Prioritize safety concerns in the report.
• Include suggestions for corrective actions.
• Submit the report promptly to allow swift resolution of issues and minimize the risk of operational delays.
• If available, leverage digital reporting platforms for efficiency. Digital reports can transmit information in real-time, streamlining communication between drivers and management.
• Confirm that the report has been received and acknowledged by the appropriate personnel.

What to do if there are issues in the pre-trip inspection

Encountering issues during a pre-trip inspection is common, and educating drivers on the importance of reporting is crucial for ensuring road readiness and compliance.

If issues arise, ensure they are documented thoroughly and reported promptly. If problems are safety-related, communicate these concerns to management immediately. Always practice clear communication, like concise and descriptive language, to ensure a shared understanding and quick resolution.

Frequently Asked Questions

When should a driver perform a pre-trip inspection.

A driver should perform a pre-trip inspection before embarking on each journey. This proactive examination of the vehicle’s mechanical and safety components ensures it’s in optimal condition for the road. Conducting an inspection daily or before the start of each trip is a regulatory requirement in many jurisdictions. Plus, it can enhance driver safety, limit the risk of mechanical failures and contribute to overall road safety.

What is the first step of the pre-trip inspection?

The first step of a pre-trip inspection should involve an external assessment of the truck or commercial vehicle. This includes visually inspecting the vehicle’s overall condition, ensuring no visible defects or safety hazards. Start with a walkaround to identify any significant issues. Then, break the inspection down into components. For example, start with the tires, then move on to the lights, brakes, mirrors, and under the hood.

What is the most overlooked part of pre-trip inspection reports?

Drivers may focus on more visible components, like tires and lights, neglecting critical elements like brake lines, suspension and the exhaust system. Checking for signs of leaks, loose parts, or damage underneath the vehicle is crucial for identifying hidden issues that could compromise safety and performance. Completing every part of the checklist ensures a comprehensive assessment, reducing the risk of overlooking these critical components.

What happens if I don’t perform the inspection?

Failing to perform a pre-trip inspection can have serious consequences, both legally and in terms of safety. Regulatory bodies often mandate these inspections, and non-compliance can lead to fines, penalties or even the suspension of driving privileges.

Beyond legal implications, neglecting the inspection jeopardizes safety. Without identifying potential issues before hitting the road, there’s an increased risk of mechanical failures, accidents, and breakdowns, posing a danger to the driver and others on the road.

Additionally, failure to perform pre-trip inspections may impact insurance claims and the overall reputation of the driver and transportation company.

What is a DOT pre-inspection checklist?

A DOT pre-inspection checklist is a comprehensive list of items and components that commercial vehicle drivers must inspect before embarking on their trip, as mandated by the United States Department of Transportation (DOT).

Where should the ignition key be during the pre-trip inspection?

During a pre-trip Inspection, the ignition key should be in the “off” position. This is a standard safety practice to prevent accidents during the inspection. Keeping the ignition key off allows the driver to thoroughly examine various components without the risk of moving parts or unexpected vehicle movement. This includes checking the vehicle’s lights, brakes, tires and other essential elements. It’s a precautionary measure that promotes the safety of the driver and those in the vicinity during the inspection process.

How long should a pre-trip inspection reports take?

The duration of a pre-trip Inspection can vary depending on factors such as the driver’s familiarity with the vehicle, the complexity of the truck itself, and the thoroughness of the inspection. On average, a comprehensive pre-trip inspection typically takes around 15 to 45 minutes.

Cody Lirette is Senior Content Marketing Manager at ORBCOMM. With over seven years of marketing and communications experience for both the public and private sector, he uses his passion for innovative technology and plain language to build compelling content that provides value.

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Home » Blog » Maintenance » The Ultimate Guide to a Pre-trip Inspection

The Ultimate Guide to a Pre-trip Inspection

Pro Tip: Join 700+ Operations, Maintenance & Repair Teams Simplifying Their Daily Business With ToolSense

Road safety is a big concern in many industries that require their employees to drive vehicles on the job. While 94% of serious traffic accidents are the result of human error, these numbers still leave 6% of other, often times avoidable causes, such as faulty systems or broken parts. Drivers can contribute to safer roads by conducting a thorough pre-trip inspection before they head out on a journey . Learn how a pre-trip inspection should be completed with ToolSense, what a pre-trip inspection is, what it entails, and how you can ensure that your employees follow the CDL pre-trip inspection checklist with the help of modern tools.

• A thorough pre-trip inspection should be done on any vehicle before it hits the road.
• This ensures that the vehicle is in working order, increases the driver’s safety, and lowers maintenance costs in the long run.
• Depending on whether a driver is checking a CDL Class A, B, or C vehicle, different components of the vehicle need to be checked before every trip.
• Examples from a pre-trip inspection checklist might include suspension parts, coupling, brakes, wheels, emergency equipment, lights, and windshield wipers.
• Pre-trip inspection software offers checklists and the ability to create custom forms to ensure drivers don’t forget a single detail during the pre-trip checks.

What Is a Pre-trip Inspection?

Any vehicle should be thoroughly checked before it hits the road in what is called a pre-trip inspection. This inspection ensures that the car, truck, or another type of vehicle is in working order to prevent expensive repairs as well as traffic accidents . Essentially, pre-trip inspections keep drivers safe by preventing accidents. They also contribute to lower maintenance costs as flaws can be repaired before they can cause further, more extensive damage. Potential malfunctions, failures, or broken parts are discovered during these checks and can be repaired or replaced before the vehicle heads out on the road. Pre-trip inspections have to be undertaken for trucks as well as their trailers and other vehicles that are being used on public roads, such as tractors.

Driving vehicles commercially requires a specific license which, in the United States, is called a CDL ( Commercial Driver’s License ). Other countries, such as the UK, Australia, and New Zealand, also require commercial drivers to have a specific license. The minimum age for acquiring a CDL is 18 years in the US. However, in interstate commerce, in the state of Hawaii, or when transporting hazardous materials, drivers are required to be at least 21 years of age. The CDL divides the license into three different classes, which all require different CDL pre-trip inspections.

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Class A Pre-trip Inspection

CDL Class A includes a combination of vehicles with a gross vehicle weight rating (GVWR) of 26,000 pounds if the towed vehicle weighs over 10,000 pounds . This includes tractor and trailer combinations, truck and trailer combinations, double and triple trailers, livestock carriers, tractor-trailer buses, flatbed trucks, and any vehicle that falls under Class B and C. A Class A pre-trip inspection is necessary for all vehicles that fall under this category.

Class B Pre-trip Inspection

CDL Class B includes vehicles with a GVWR of over 26,000 pounds and vehicles towing a trailer of up to 10,000 pounds . This includes straight and box trucks, such as delivery vehicles, large buses, and trucks with small trailers. A driver with a CDL Class B can also drive Class C vehicles. A pre-trip inspection for Class B vehicles is also necessary. A Class B pre-trip inspection is necessary for all vehicles that fall under this category.

Class C Pre-trip Inspection

A CDL Class C allows drivers to operate any vehicle that transports 16 or more passengers , driver included. According to the Hazardous Materials Transportation Acts, a driver with a Class C license is allowed to operate vehicles designed for the transportation of hazardous materials. This includes small HAZMAT vehicles and passenger vans.

Minimum Pre-trip Inspection Requirements

These classes have different pre-trip inspection requirements, depending on what type of vehicle is being checked and what they are carrying. A pre-trip inspection checklist can help drivers remember which components need to be checked specifically, depending on the type of vehicle. However, these are the minimum requirements during a pre-trip inspection:

Service Brake, Including Trailer Brake Connections

The brake systems for both the towing vehicle and the trailer need to be inspected to ensure that the systems are in working order. If undetected, a malfunctioning brake poses a significant hazard. The brake hose should be securely mounted on both ends and not be leaking air. Any cracks, splits, or cuts indicate that the brake hose needs to be replaced or repaired. The brake chamber should also not be leaking air. Slack adjusters and push rods need to be examined during the pre-trip inspection to ensure that push rods have less than 1 inch of play and stay at a 90-degree angle to the brake chamber. The brake pads should not show signs of oil or debris and have a minimum brake pad thickness of 1/4 inch.

Parking Brake

Drivers should insure the parking brakes of both the vehicle and the trailer are in working order by setting the brake and releasing it.

Steering Mechanism

The steering gearbox, air lines and hoses should show no damage or leaks. The hoses should be connected on both sides. The steering shaft should be straight and intact. The rubber on the drag link is properly greased and shows no splits or cuts. During the pre-trip inspection, drivers should make sure that all pins and bolts on the pitman’s arm are secure. According to the Class A pre-trip inspection checklist, tie rods should be secure and show no signs of being bent or broken. The steering wheel should be firmly attached to the steering column.

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Lighting Devices and Reflectors

Every pre-trip inspection checklist should include lights and reflectors, meaning these need to be checked by the driver before every trip to make sure they are intact and working. The following lights and reflectors should be inspected before a vehicle hits the road:

• Running lights
• High and low beams
• Turn signals
• Hazard and warning lights
• Brake lights
• License plate lights

Tires and Rims

Before the vehicle is used, drivers should make sure that no unauthorized wheel rims are used. Tires should not show cuts, abrasions, or bulges. The minimum tread depth is 1.6 mm and tires should be evenly worn. Air pressure levels should also be checked, and drivers should make sure that the valve stem is securely in place and not leaking air. Lug nuts should not show rust or cracks. When the driver checks the axle seal, it should be secure and show no leaks.

The functionality of the horn should be checked in every pre-trip inspection to ensure that it works in emergencies.

Windshield Wipers

As trivial as windshield wipers may seem, they are a part of every Class A pre-trip inspection checklist. Drivers must ensure wipers and fluid supply are working. The windshield wiper fluid should also be refilled.

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Rearview Mirrors

No CDL pre-trip inspection cheat sheet is complete without the mention of rearview mirrors. All of them should be intact and clean without cracks or damage. Drivers should also ensure that they are properly aligned.

Coupling Devices

When the vehicle is coupled to a trailer, the truck pre-inspection needs to include coupling devices. Air connectors need to be connected on both ends and show no signs of tangling, dragging, or damage. The same goes for the electrical lines, and the safety latch should be in place. The fifth-wheel platform is not allowed to have unauthorized welds and should not show cracks or signs of damage. Drivers should inspect the glad hands to check that the seals are in good condition and not leaking air. Mounting bolts should be tightly in place. The skid plate needs to be properly greased, and the release arm secure in a fully locked position. The kingpin should be firm and secure as well, while showing no cracks or damage. The locking jaw is intact and locks securely around the kingpin. The apron is also mounted and secured with no signs of cracks. The sliding fifth-wheel locking pins need to be in a fully locked position.

Emergency Equipment

Every pre-trip inspection list should include safety and emergency equipment. That means drivers need to ensure that the truck is carrying a functioning fire extinguisher, spare electrical fuses, and reflective triangles.

CDL Pre-trip Inspection Checklist

Tractor, bus, and truck pre-trip inspection checklists look a little different, depending on the type of vehicle that needs to be checked before heading out. With ToolSense you can create custom forms and checklists . Here is an example of what a printable pre-trip inspection checklist might look like :

1. Passenger Side Engine

• Drivers should check the air filter housing and verify that it is mounted securely, and the cover is in place. 
• The windshield washer fluid reservoir should be filled to an appropriate level and show no leaks. 
• The turbocharger does not leak oil or exhaust. 
• The engine air duct is working, has properly secured clamps, and shows no cuts.
• Truck drivers need to inspect the alternator to see that it is securely mounted and does not have broken or loose wires.
• The accessory drive belt should not be cracked or frayed.
• The air conditioner compressor is securely mounted.

2. Front Brakes

• Truck drivers have to service brakes and ensure that the brake drum and brake lining show no cracks or signs of damage.
• No oil should be leaking from the inner oil seal.
• The slack adjuster should be at the proper angle to the brake chamber. The clevis and cotter pin should be intact.
• Drivers need to make sure that the brake air line shows no bulges or cuts and fits tightly.

3. Front Wheel

• Truck drivers should check tires for abrasions, bulges, and cuts.
• The minimum tread depth should be 1.6 mm.
• Tires need to have a pressure of 120 PSI.
• The wheels should not be cracked or bent.
• If the hub is sealed, drivers can’t check the level. If it is not, the oil should be at an appropriate level and not leaking. The outer oil seal should not be leaking, either.
• The valve cap has to be in place.
• Drivers must make sure that the lug nuts are not missing, are secure, and show no streaks or shiny areas.

4. Driver Side of Engine

• Truck drivers have to ensure that the radiator brace shows no cracks or missing bolts and that the radiator is securely mounted and not leaking.
• The water pump should not be loose or leaking and show no cracks.
• The fuel water separator and filter show no leaks and are securely mounted.
• The pitman arm or drag link is not cracked, and the castle nut is secured with a cotter pin.
• Drivers need to check the steering gearbox to see that it is secured to its frame and not leaking.
• The power steering reservoir is at an appropriate level and shows no leaks.
• The dipstick shows the right level. The driver needs to secure it after every check.
• The steering shaft is also secure and not loose or damaged.
• There is no damage to the fuel pump and it does not show any cracks.
• The clamps on the engine air duct are secure and it does not show cuts.
• The brake master cylinder and the engine coolant reservoir show the correct fluid levels and do not leak.
• Drivers need to check the oil filler cap to ensure that it is secure and has no cracks.

5. Steer Axle Suspension

• The u-bolts are not cracked, loose, or missing their nuts.
• The leak spring does not shift, shows no cracks, and is not loose.
• Truck drivers need to ensure that the tie rod is secure with castle nuts and cotter pins.
• The shock absorbers are securely mounted and not leaking oil.
• The axle shows no cracks.

6. Rear Suspension

• Drivers need to check the spring mount to see that is securely mounted and shows no cracks.
• Just as they did on the front, the rear tires should be checked by the driver for abrasions, bulges, and cuts. Pressure should be 110 PSI and the minimum tread depth is 1.6 mm.
• The shock absorbers are securely mounted and not leaking out.

7. Side of Cab

• Drivers should inspect the mirrors to see that they are securely mounted, clean, and not broken.
• All doors should open and close properly, the hinges need to be secure, and there should not be any damage to doors or windows.
• The lights and signals are all working and not cracked.
• When drivers inspect the steps, they should be mounted properly and secured to the skirting.
• The battery box is securely mounted, and the cover is latched.
• The FED cap is secure.
• The gasket, vent, and chain are in place on the fuel cap and tank.
• The side skirting shoes no damage and the panels are secure.
• Drivers need to make sure that the side box is secured and that safety triangles are present.
• The body of the sleeper berth shows no damage, and the sleeper berth windows have no cracks.

8. Rear of Cab

• When truck drivers are checking the electrical cord, there should be no bare wires or corrosion. The plug at the end of the cord should be intact.
• The airline should not be tangled or worn. The grommets fittings are tight.
• The cab shock absorbers are securely mounted and not leaking oil.
• The cab airbag bellows is securely mounted and not ruptured.

9. Drive Shaft/Rear Frame

• Drivers need to ensure that the drive shaft is not cracked.
• The universal joint does not show cracks, missing bolts, or shiny areas.
• The differential is not leaking oil.
• The frame is straight and does not have non-factory welds.

10. Fifth-wheel Area

• Drivers have to check that the keeper pin and cotter key on the pivot pin are intact.
• The slider lock pins are fully engaged.
• During the inspections, the release arm shows no bent.
• The slider rail and slider stop blocks do not have broken welds or missing bolts.
• The fifth-wheel platform is well-greased and tilted down.

11. Front of Trailer

• The top rail and tracking device have no cracks or collision damage.
• During the pre-trip inspection, clearance lights are working properly.
• The registration is readable.
• The document box is not loose or missing.
• Truck drivers need to ensure that airlines and glad hands have no bulges or cuts, and that the rubber grommets on the glad hands are not damaged.
• The electric hook-up has an intact cover and no broken pins.
• The PM sticker is legible and up to date. The height stickers are legal for the chosen route.
• The placard holder is intact and not missing rivets.

12. Side of Trailer

• Drivers need to check the top rail for cracks and collision damage.
• The clearance lights are operational. The bottom lights are not cracks, show no collision damage, and are not missing bolts.
• The landing gear has no broken welds, the sand pads are secure, and the legs are straight.
• The reflector tape is clean.
• During the pre-trip inspection, placard holder and side panels show no damage and have no missing rivets.

13. Rear of Trailer

• Drivers need to ensure that the latches are secured and not damaged.
• Truckers need to check the lights to make sure they are operational.
• The splash guard’s brackets and guard are secure.
• The license plate is secure and clean, and the light is working.
• The bumper is intact and does not show broken welds.
• Door hooks and hinges are secure, intact, and not missing bolts.
• While checking the door seals, there should be no separation or rubber tubing sticking out.

14. Trailer Suspension

• The airline shows no bulges or cuts and the fittings are tight and not rubbing.
• The axle is neither bent nor broken.
• Drivers need to make sure that clevis pins and cotter key are not missing.
• The slack adjuster is at the proper angle with the clevis pin and cotter pin intact.
• The brake drum is intact.
• Drivers should check tires for abrasions, bulges, and cuts.
• Tires need to have a pressure of 110 PSI.
• The spring is not broken or shifted, and sprint mounts show no broken welds.
• While performing a pre-trip inspection, drivers need to make sure that the u-bolts are not cracked or loose.
• The torque rod is securely mounted with the brushing intact.
• The spring brake chamber is also securely mounted with a secured band clamp.

Staying ahead of the requirements for safety inspections without proper tools takes plenty of time and effort. Flexible rules, pre-configured and custom inspections and powerful automations ensure a flawless operation of your assets.

15. Gauges/Inside the Truck

Inside the truck, drivers should check the following readings:

• Tachometer: 1000-1500.
• Water temperature: 180–205 degrees.
• Fuel level should match the visual while looking into the tank.
• DEF level: minimum of one light bar.
• Oil pressure: 25-50 PSI.
• Air pressure: 90-120 PSI.
• Speedometer: 0-60 MPH.

CDL Pre-trip Inspection Video 

For more helpful tips on performing a pre-trip inspection, watch the video from Driving-Tests.org: “How to perform a CDL Class A Pre-Trip Inspection and pass in 2023”.

Completing a CDL Pre-trip Inspection Process With ToolSense

A CDL pre-trip inspection might seem like an overwhelming process and a lot of additional work for drivers that are already on a tight schedule, but there are ways to create a smooth and easy process for all employees involved . A printable CDL pre-trip inspection cheat sheet or a pre-trip inspection checklist in PDF format is just one way to make sure drivers don’t forget important details. Another option is a pre-trip inspection app .

ToolSense is a modern asset and fleet management solution that comes with pre-programmed pre-trip inspection forms and checklists and allows drivers to easily check off any parts that have already been inspected. Additionally, companies can create their own custom checklists using a simple form to ensure the lists are suitable for the type of vehicle that is in use. Because ToolSense’s pre-trip inspection software is cloud-based, employees can access important data from their desks as well as on the go with a smartphone or tablet. CDL pre-trip inspection pictures can also be added to the vehicle’s lifecycle folder within the software to ensure that drivers know exactly what to look out for.

Because ToolSense is a well-rounded asset management platform, creating checklists and forms is not the only handy feature it has to offer. Companies can track all of their assets either with modern GPS trackers, Bluetooth sensors, or a simple QR code system . That allows them to keep an eye on location, runtime, downtime, maintenance history, and work orders related to assets and vehicles . All this data is collected and saved in the asset management solution and used in handy analytics tools . Each asset and vehicle has its own lifecycle folder that stores information as well as pictures, videos, and invoices, meaning that everything is kept in one place where it is easily accessible to all employees. In the long run, ToolSense can increase a company’s productivity while saving time and money.

A pre-trip inspection is a check of any vehicle before it heads out on the road. This ensures that the truck, bus, car, or tractor is in perfect working order, keeps drivers safe, and helps reduce maintenance costs.

This checklist is specifically designed for a pre-trip inspection of Class A vehicles and includes brakes, suspension parts, wheels, emergency equipment, lights, and more.

Pre-trip inspection Class B checklists were created to inspect vehicles of that class before they hit the road. These can include brakes and air systems, lights, steering, windshield wipers, and more.

A pre-trip inspection tool or software turns regular inspections into a simple and easy process by providing drivers with the information they need to undertake the inspection. This includes using pre-configured pre-trip inspection checklists or creating custom checklists that drivers can use so as not to forget a single detail about the inspection.

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A step-by-step guide to conducting effective pre-trip inspections.

Whether you're a seasoned trucker or considering a career on the road, understanding the importance of pre-trip inspections is crucial. These inspections serve as your vehicle's health check before hitting the road, ensuring safety, efficiency, and compliance. I n this guide, we'll walk you through the step-by-step process of conducting effective pre-trip inspections, helping short haul drivers stay on top of their game. Let's dive in!

The Key to a Successful Journey 

In the fast-paced world of short haul transportation, time is of the essence. Pre-trip inspections are your ticket to a smoother journey. This essential practice involves thoroughly checking your truck, trailer, and load for any potential issues that might jeopardize your trip. By dedicating time to a pre-trip inspection, you're setting the stage for efficient operations and, most importantly, a safe trip.

A Closer Look: The Pre-Trip Inspection Guide

Step 1: Essential Tools

Equip yourself with the necessary tools to conduct a thorough inspection, including a flashlight, tire pressure gauge, and reflective triangles.

Step 2: Visual Check

Begin by visually inspecting your vehicle for damages, leaks, or anomalies. Pay attention to tire condition, lights, mirrors, and overall vehicle appearance.

Step 3: Tire Check

Assess tire inflation, tread depth, and any signs of damage. Uneven wear can hint at potential alignment or suspension issues.

Step 4: Lights Examination

Inspect all lights, including headlights, taillights, turn signals, and brake lights. Promptly replace any burnt-out bulbs for optimal visibility.

Step 5: Fluid Level Verification

Check fluid levels like oil, coolant, and windshield washer fluid. Adequate levels are essential for smooth vehicle operation.

Step 6: Brake Test

Test your brakes for responsiveness and uniformity. Listen for unusual sounds or vibrations, and ensure the parking brake functions correctly.

Step 7: Mirror Assessment

Adjust mirrors for optimal visibility, minimizing blind spots. Keep them clean and properly positioned.

Step 8: Safety Gear Evaluation

Ensure safety equipment, such as fire extinguishers and reflective triangles, is present and in good condition.

Step 9: Documenting Findings

Take down any observed issues, damages, or irregularities in your notepad. These notes serve as a reference for addressing maintenance needs.

Pre-trip inspections are a must for short haul drivers, offering a blend of safety and efficiency. By committing to this routine practice, you're not only safeguarding your journey but also minimizing unexpected breakdowns that could disrupt your schedule.

What if there was an easier way to manage these inspections? 

Traditionally, pre-trip inspections involved paper checklists that were prone to errors and often lost or damaged. Qv21 replaces these cumbersome checklists with digital versions accessible via tablets or smartphones. Drivers can quickly and accurately complete their inspections, reducing the risk of overlooking critical safety checks.

In the fast-paced world of short-haul trucking, every minute counts. A Transportation Management System (TMS) serves as an essential tool for short-haul drivers, enabling them to efficiently conduct pre-trip inspections. From real-time scheduling to digital checklists and data analytics, Qv21 streamlines the inspection process, enhances safety, and ensures compliance with regulations. Ultimately, Qv21's TMS helps short-haul drivers stay on the road, delivering goods safely and on time, while also prioritizing safety and compliance.

So, to all the short haul drivers out there, remember that a comprehensive pre-trip inspection is your gateway to a successful trip. Embrace it, master it, and hit the road with confidence knowing that you're well-prepared for whatever the journey brings. Safe travels!

Contact our team now to learn more and take your understanding to new heights.

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CDL Pre-Trip Inspection Checklist

Studying this Class-A CDL pre-trip inspection checklist is an important part of truck driver training. Before getting your Class-A CDL and finding an entry level truck driving job , most states will require students to pass a DOT (department of transportation) pre-trip inspection test and a general knowledge test .

Each company’s pre-trip inspection varies slightly. Most likely you will have to do the coupling system, light check and in-cab inspections plus one of the remaining three sections.

Pre Trip Inspection Checklist

Download free and print it! Printable Pre Trip Inspection Checklist (PDF)

There are many sections to learn but the test is not as difficult as it may seem. Studying our simplified Class-A pre-trip inspection checklist and taking classes at your local CDL training school will get you prepared.

Engine Compartment

Driver door fuel area, coupling area, light check, in-cab inspection and brake tests, belt driven alternator, belt driven water pump, brake chamber, brake lining, caste nuts and cotter pins, coolant reservoir, gear box and hoses, gear driven air compressor, gear driven power steering pump.

• General Hoses

Leaf Springs

Power steering fluid reservoir, shock absorber, slack adjuster and push rod, spring hanger, steering column, what to check for:.

When checking the engine compartment, you will always want to make sure the following components are properly mounted and secured. You should also make sure they are not cracked, bent or broken. The items you will need to check for include:

• Make sure all of the wires are connected. The belt should not be cracked or frayed and the free play on the belt should be between ½ to ¾ of an inch.
• The free play on the belt should be between ½ to ¾ of an inch. Also check all the hoses running to and from the water pump to make sure nothing is leaking.
• The brake chamber should not be leaking air.
• The brake drum should be properly mounted and secure.
• The brake hose is rubber, so it is important to make sure it is not leaking air.
• Check for oil or debris on the lining. There should be at least ¼ of an inch of friction material.
• Make sure all three caste nuts and cotter pins are present.
• The reservoir should not leaking and must be filled to the manufacturer’s specifications.
• Make sure the drag link is properly mounted and secure, and not cracked, bent or broken.
• The gear box and hoses should have no abrasions, bulges or cuts, and should not be leaking.
• Although the air compressor is hard to see, you must make sure it is properly mounted and does not leak.
• The steering pump is located in the same place as the air compressor and is also gear driven. Ensure the steering pump is not leaking.

General Hoses (Passenger and Driver’s Side)

• The hoses should be secure at both ends. There should be no abrasions, bulges or cuts. Fluids run through these hoses, so it is important to make sure they are not leaking.
• The hub seal (or axle seal) should not be leaking and should be filled to the manufacturer’s specifications.
• Make sure none of the leaf springs have shifted.
• Check for leaks under the truck.
• There should be no lug nuts missing. Look for rust trails, powder residue and cracks around the bolt holes.
• The oil level should be filled to the manufacturer’s specifications.
• Make sure the pitman arm is properly mounted and secure. It should be not cracked, bent or broken.
• Make sure this reservoir is not leaking and filled to the manufacturer’s specifications.
• The rim cannot have any unauthorized welds.
• Make sure the shock absorber is not leaking. If it is leaking, the leak will be at the point where the top and bottom portion of the shock meet.
• With the brakes released and pulled by hand, the push rod should never move more than one inch.
• The spring hanger should be properly mounted and secure.
• Make sure the steering column is properly mounted and secure. It should not be cracked, bent or broken.
• Look for abrasions, bulges or cuts on the tread or sidewalls. Tread depth should have a depth no less than 4/32 of an inch. Tires must be properly filled to the manufacturer’s specifications. This can be checked with an air gauge.
• Make sure the tie rod is properly mounted and secure, not cracked, bent or broken.
• Make sure all are accounted for.

Back to top of Engine Compartment

Catwalk and Steps

Door and hinges, drive shaft, exhaust system, frame and cross members, spring mount.

Again it is important to make sure these items are properly mounted and secure. Look for cracks, bends, and breaks.

• The actual airbag is rubber, so it is important to check for abrasions, bulges, cuts and leaks, in addition to any missing mounting bolts.
• The axle seal should not be leaking and should be filled to the manufacturer’s specifications.
• Make sure to mention the brake chamber is not leaking air.
• Make sure the brake drum is secured properly. Also look for cracks, bends and breaks.
• Check the brake hose at both ends to make sure it is not leaking air.
• There should be no oil or debris on the brake lining. There should be at least ¼ of an inch of friction material.
• The cat walk and steps should be clear of any loose objects.
• Physically demonstrate that the doors open, close and latch properly. Door seals should not be worn, torn or rotten.
• The drive shaft should not be twisted and the u-joints should be free of any debris.
• The tread and sidewalls should have no abrasions, bulges or cuts. The tread depth should be no less than 2/32 of an inch. Tires should be properly filled to the manufacturer’s specifications. This can be checked with an air gauge.
• The exhaust system should show no signs of leaks.
• There should be no unauthorized holes or welds. Bundle up the cross members to ensure none are missing.
• Fuel should not be leaking from the tank and the cap should always be on tight.
• Rust trails could indicate loose bolts, while powder residue and racks around the bolts could mean the bolts have been over-tightened.
• Mirrors should be clean for best visibility.
• Make sure the mud flap is secured properly. Also look for cracks, bends and breaks.
• Make sure to mention there should be never be any unauthorized welds.
• The shock absorber should be secure at both ends and not leaking. If it does leak, it will leak in the middle.
• With the brakes released and pulled by hand, the push rod should not move more than one inch.
• If you are equipped with duals, check to see there is proper spacing between the tires and there is nothing stuck.
• The spring arm should be secure at both ends.
• The spring mount should be secure at both ends.
• Make sure the torque arm is secured properly. Also look for cracks, bends and breaks.
• Make sure to check and mention that no U-bolts are missing.

Back to  top of Driver Door Fuel Area

Electric Line

Locking jaws, mounting bolts, release arm, sliding fifth wheel locking pin.

• Air lines should be secure at both ends with no abrasions, bulges or cuts. They should not be leaking, dragging or tangled.
• Make sure the apron is properly mounted and secure. Look for cracks, bends and breaks.
• Make sure there is enough space between the tractor mudflap and the trailer landing gear so that they don’t hit each other when making a turn.
• The electric line should be secure at both ends. There should be no abrasions, bulges, cuts or exposed wires.
• The gap is not an actual item, however there should be no space between the apron and the skid plate.
• The seals should be in good condition with no cracks, signs of rotting, or leaking air.
• Make sure the king pin is properly mounted and secure. Look for cracks, bends and breaks.
• You must physically check that the locking jaws is fully locked around the king pin.
• No mounting bolts should be missing.
• Make sure the platform is properly mounted and secure. Look for cracks, bends and breaks.
• The release arm should be in the fully locked position.
• The skid plate needs to be properly lubed.
• The pin must be in the fully locked position.

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Header Board

Landing gear, rear door and hinges.

• Shock Absorbers

Tandem Frame and Release

Trailer tire.

• Again make sure the airbag has no abrasions, bulges, cuts or leakings. The airbag should not be missing any mounting bolts.
• The brake chamber should be properly mounted so that is does not leak air.
• The brake hose should be secure at both ends with no abrasions, bulges, cuts or leaks.
• Check for oil or debris on the brake lining. There should be at least ¼ of an inch of friction material.
• There cannot be any missing cross members.
• The header board cannot have any holes or missing rivets.
• The landing gear must be fully raised and the cradle handle secure.
• Rust trails indicate loose bolts. Powder residue and cracks around the bolt holes could be an indication of over-tightened bolts.
• The rims cannot have any unauthorized welds.
• The rear door should open, close and latch properly. Door seals should not be worn, torn or dry rotten.
• The shock absorber should be checked at both ends for leaks.
• When the brakes are released and pulled by hand, the push rod should not move more than one inch.
• Release handle and locking pins should be in the fully locked position.

There should be no abrasions, bulges or cuts to the tread or sidewalls. Tread depth should be no less than 2/32 of an inch. The tire should be properly filled to manufacturer’s specifications and checked with an air gauge.

• Front of the truck
• Both sides of the truck
• Rear of the truck
• Both sides of the trailer
• Rear of the trailer

Back to top of Trailer

The five functions are:

• Left turn signal
• Right turn signal
• Four way flashers
• High/low beams
• Brake lights

Back to top of Light Check

• Airbrake Test

Air Pressure Gauges

Emergency equipment, heater and defroster, lighting indicators, oil pressure gauge, parking brake, service brake check, water temperature gauge, windshield and mirrors, windshield wipers and washers.

The last section is In-Cab Inspection and Brake Tests. For the In-Cab Inspection you will once again want to make sure all of the following components are properly mounted and secure. As well as the following:

Air Brake Test

There are three stages to an air brake test:

• Applied Pressure Test – When doing the Applied Pressure Test, you will want to build the air pressure to governor cut out. Put the truck in the lowest gear, turn the engine off and immediately turn it back on. Push in the tractor and trailer valves which will then release the parking brakes. Push and hold the brake pedal, allowing the gauges to stabilize. When the gauges have stabilized, announce the Primary and Secondary PSI. Listen for air leaks while doing this.
• Warning Light and Buzzer – Pump down on the brake pedal until the warning light and buzzer comes on. This is typically at or before 60 PSI.
• Tractor/Trailer Protection Valve Pop Out – Pump down on the brake pedal until the tractor and trailer protection valves pop out, this will be between 20 and 40 PSI.
• The air pressure gauges should build to governor cut out.
• Your truck should have a fire extinguisher, three red reflective triangles and spare electrical fuses.
• Demonstrate both the heater and defroster are working properly.

Horns (Air Horn and City Horn)

• Blow both horns to make sure they are working.
• Check the left turn, right turn, four way flashers and high beams; also point these out on the dashboard.
• Make sure transmission is in neutral and then fully depress the clutch. Turn the key on, check the ABS light, announce when it comes on and off, and start the engine.
• The seat belt should not be ripped or frayed and should adjust and latch properly.
• The engine oil pressure gauge should rise to normal operating range.
• Trailer Parking Brakes – Set the trailer brake, release the tractor brake, then tug lightly on the trailer.
• Tractor Parking Brakes – Set the tractor brake, release the trailer brake and tug lightly on the trailer.
• Release both the tractor and trailer brakes. Drive at idle speed. Apply the service brake to make sure you come to a complete stop and that it doesn’t pull to the left or right when applying the brakes.
• The voltmeter should be charging between 13 and 14 volts.
• The water temperature gauge should also rise to normal operating range.
• The windshield and mirrors must be clean, with no obstructions and in proper adjustment.
• Demonstrate the wipers and washers are working properly by spraying the windshield.

Back to top of In-Cab Inspection and Brake Tests

During a CDL pre-trip inspection, truckers inspect many aspects of their commercial vehicle, including the overall safety of the vehicle; major hoses, fluid levels, and vehicle belts; the clutch or gear shift; and emergency equipment. The driver demonstrates their knowledge by walking around the vehicle, checking various safety components and explaining why each part should be checked for safety.

Reference and practice tests:

• Printable Pre Trip Inspection Checklist (PDF)
• CDL General Knowledge Practice Test
• Pre Trip Inspection Practice Test
• CDL HAZMAT Endorsement Practice Test

Edited for 2024 on  12/5/23

What is a Pre-Trip Inspection for Class B CDL?

October 22, 2021

Get Started With Samsara

Key Takeaways

Pre-trip inspections are an important part of a driver’s daily routine. For Class B commercial driver’s license (CDL) holders — many of whom drive passenger-carrying vehicles — a pre-trip inspection can help ensure everyone stays safe. Learn more about what’s involved in a Class B pre-trip inspection.

What is a pre-trip inspection?

A pre-trip inspection is a thorough review and examination of a commercial vehicle's major systems and parts before heading out on a route. Completing the pre-trip inspection is one of the most common and important tasks commercial drivers must perform. Drivers have to perform this vehicle inspection at the start of a new day, every 24-hours, and whenever they change vehicles. After completing this inspection, drivers must complete a driver vehicle inspection report (DVIR) recording the completed inspection.

Pre-trip inspections for class B licensees

The class B commercial driver’s license (CDL) covers both passenger carrying and non-passenger vehicles. These might include straight trucks, box trucks, large passenger buses, dump trucks, waste collection trucks, tractor-trailers and more. Depending on the vehicle driven, the class B pre-trip inspection may have slight variations. 

The Department of Transportation (DOT) requires drivers to perform a pre-trip inspection before driving a commercial vehicle. Similar to Class A CDL holders, the actual daily pre-trip inspection takes about 15 minutes or less. Typically, the inspection includes the following with employer and business-specific inspections.

Brakes and air system

Steering mechanism

Lights and reflectors

Tires, wheels, and rims

Windshield wipers

Rearview mirrors

Emergency equipment

Class B CDL pre-trip inspection checklist

When getting a CDL, passing the pre-trip inspection test is much more intensive than the pre-trip inspections drivers perform while on the job. This pre-trip inspection checklist for a Class B CDL gives drivers an overview of what and how to perform an inspection. Check your state’s CDL manual for a complete list of inspection requirements.

See Class A pre-inspection checklist here.

Engine compartment

Fluids - coolant, oil, and power steering : Reservoirs and tanks should not leak. Check hoses for splits or cuts and that they are securely mounted on both ends. Verify proper fluid levels with a dipstick.

Belts - alternator, pumps, compressor : All belts should be securely mounted without cracks or frays. Belt should have no more than 1/2" to 3/4" of play. 

Hoses (passenger and driver’s sides) : All hoses, including the power steering hose and coolant hose, should be secured on both ends. They should not have splits, cuts, or leaks.

Air compressor: May be difficult to see. Ensure it’s securely mounted, not broken, cracked or leaking.

Alternator : All wires are properly connected.

Water pump : All hoses are properly connected and not leaking. 

Front of vehicle

Steering gearbox and hoses : No damage or leaks. Hose should be secured on both ends. They should not have splits, cuts, or leaks.

Steering shaft/steering column : Not bent or broken.

Pitman arm : All caste nuts and cotter pins are present and tight.

Drag link : Rubber is not split and properly greased.

Upper and lower control arms and tie rod : Tie rod should be secure, not cracked or bent.

Front suspension

Spring mounts/spring hanger : Not cracked or broken

Leaf springs : None are cracked, broken, or shifted.

U-bolts : All accounted for.

Shock absorber : No visible leaks. Leaks will show at the point where the top and bottom of the shock meet. Rubber is not split or shows signs of dry rot.

Airbag : Check rubber for abrasions, cuts or audible leaks plus any missing bolts.

Side of cab and under vehicle

Mirrors and bracket: Hardware attached properly. Mirror should be clean and not broken.

Door and hinges : Demonstrate door operations, latching properly, hinges intact. Door seals should not be torn or rotten. 

Steps : Mounted properly and can hold weight.

Fuel tank: Not leaking; cap is tight with seal intact.

Catwalk (if applicable) : Properly mounted and clear of loose objects.

Baggage compartment (if applicable) :  Demonstrate door operations, latching properly, hinges intact. Door seals should not be torn or rotten. 

Drive shaft : Not twisted, U-joints not broken and free of debris.

Exhaust system: Not loose, no sign of leaks (exterior soot).

Frame : Nothing broken or unauthorized welds.

Brake system (both tractor and trailer)

Brake hose : Securely mounted on both ends. No splits, cuts, and not leaking audibly leaking air.

Brake chamber : Not audibly leaking air.

Slack adjuster and push rod : When brakes are released and pulled by hand, the push rod should have no more than 1” of play. It should stay at a 90° angle to the brake chamber.

Brake drum :  No bluing from excessive heat.

Brake pads/brake lining : Check for oil and debris on the lining. Minimum brake pad thickness is ¼.” 

Wheel system

Wheel rims : No unauthorized or illegal welds.

Steer tires : Look for cuts, bulges, and abrasions on the tread and sidewalls. Tread depth should be a minimum of 4/32”. Tread should be evenly worn. Check inflation levels on tires with an air gauge, filled to manufacturer’s specifications.

Drive tires : Look for cuts, bulges, and abrasions on the tread and sidewalls. Tread depth should be a minimum of 2/32”. Tread should be evenly worn. Check inflation levels on tires with an air gauge, filled to manufacturer’s specifications.

Valve stem . Properly secured, metal cap in place. Not audibly leaking air.

Lug nuts : All accounted for. Check for rust or cracks.

Hub seal/axle seal : Should not be loose. No visible leaks.

Spacing (if applicable) : There must be proper spacing between the tires if equipped with duals.

Rear suspension

Airbag : Check rubber for abrasions, cuts or audible leaks, plus any missing mounting bolts.

Torque arm/radius rod : Secure mounting, bushings intact.

Rear of vehicle

Doors and hinges (if applicable): Secured and should open, close and latch properly. Door seals have no separation, no rubber tubing sticking out.

Mudflap : Secured, not missing or broken. At the right height.

Check all lights on the front, both sides, vehicle rear. Turn on to ensure lights and reflectors are working.

Running lights : Walk around the vehicle to examine all.

High beams/low beams: Walk around the vehicle to examine all.

Turn signals : Signal both right turn and left turn. Walk around the vehicle to examine all.

Hazards/4-way flashers and clearance light : Walk around the vehicle to examine all.

Brake lights : Ask the examiner to watch brake lights. Confirma they worked using the side mirror. 

License plate lights : Walk around the vehicle to examine all.

Reflector tapes : Clean and not worn. Walk around the vehicle to examine all.

Passenger items

Doors and hinges (if separate from driver door) : Secured and should open, close and latch properly. Door seals have no separation, no rubber tubing sticking out.

Wheelchair lift: No wear, damage, or other abnormal conditions.

Handrails and step lights : Handrail mounted firmly, bolts accounted for. Step lights are all working.

Emergency exits : Labeled and able to open and close. If there is an alarm for the door, ensure it works when the door is open.

Seating : Not torn, securely mounted.

School bus items

Student loading lights: Walk around the vehicle to examine all. None cracked or broken. All lights able to flash.

Stop/safety arm : Able to fully extend with lights 

Student mirror : Secure, not cracked or broken. No obstructions and properly adjusted.

First aid and body fluid cleanup kit : Labeled and stocked with supplies. Nothing expired.

In-cab inspection and air brake test

Seat belt: No rips or frays and should adjust and latch properly.

Lighting indicators : See lights and reflectors section

Oil pressure indicator : Demonstrate normal operating range.

Water temperature gauge : Demonstrate normal operating range.

Air pressure gauges : Build to governor cut out.

Ammeter/voltmeter : Charging between 13 and 14 volts.

Mirrors : Secure, not cracked or broken. No obstructions and properly adjusted.

Windshield : No more than a 1” crack is permitted. Clean and free of debris.

Windshield wipers and washers: Turn on to show they are working properly.

Horns (city and air) : Show they are working properly.

Heater/defroster : Turn on to show they are working properly.

Safety/emergency equipment : Must have fire extinguisher, three red reflective triangles and spare electrical fuses. Extinguisher must be fully charged and secured.

Steering wheel : Secured to steering column.

Foot pedals : Free of grease and debris. No obstructions. 

Hydraulic brake check : Pump the brake pedal several times. Apply pressure to the pedal and hold for five seconds. The pedal should not move.

Air brake check : Air brake devices vary. Drivers must test three components of the air brake check correctly: applied pressure, warning lights and buzzers, and valve pop-outs.

Parking brake: Apply and put the vehicle in low gear and try to move. Drivers must test separate brakes (tractor and trailer) individually.

Service brake : Release brakes. Drive 3 – 5 mph. Apply the service brake and come to a complete stop. Ensure steering does not pull to the left or right when applying the brakes.

Pre-Trip Inspection: What to Look at Inside the Cab

You need to inspect your truck before each trip and the beginning of each day while on your trip. Malfunctioning equipment is a safety issue and can make you the target of costly tickets.

Finding problems before you start your trip or when you’re safely parked during your trip can save costly roadside repairs.

In cab inspection

• 10 lb ABC fire extinguisher – Fully charged, secured inside cab.
• Red reflective emergency triangles – 3 triangles, not broken.
• Safety belt – Secured, not cut or broken, latches properly.
• Dashboard – Clean, and free of debris.
• Windshield – Not cracked or damaged.
• Wiper arms – Not cracked broken, working properly.
• Wiper blades – Not damaged and making contact with the windshield.
• Windshield washer – Working properly.
• Mirrors – Not cracked or broken, properly adjusted.
• Horns both city & highway – Working properly.
• Gauges – Work properly and activated.
• Heater, defroster, and blower – Working properly.

Brake check

• Tractor parking brake – Ensure yellow knob is out and the red knob is in. In low gear – tug.
• Trailer parking brake – Ensure red knob is out and the yellow knob is in. In low gear – tug.
• Low beams – Physically get out and check to ensure lights are working.
• Running lights – Physically get out and check to ensure lights are working on tractor & trailer.
• Turn signals – Physically get out and check to ensure lights are working on tractor & trailer for both left and right signal.
• Hazards (4 way) – Physically get out and check to ensure lights are working on tractor & trailer.
• Brake lights – Pull spike (trailer hand brake) and physically get out and check to ensure lights are working on tractor & trailer.
• High beams – Physically get out and check to ensure lights are working.

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What Are the 5 Steps for a Pre-Trip Inspection?

For any fleet operator, keeping vehicles in top-notch condition is non-negotiable. Not only does it enhance safety, but it also ensures efficient operational performance, which can save time and money in the long run. This is where a pre-trip inspection becomes vital. A thorough and consistent pre-trip inspection can prevent breakdowns, avoid costly repairs, and promote driver safety.

Why Is a Pre-Trip Inspection Important?

Before diving into the steps, it’s crucial to understand the significance of performing a pre-trip inspection. Federal and state regulations often require these inspections to ensure that commercial vehicles are fit for the road. The inspection process helps identify potential issues before they become significant problems, thereby preventing operational disruptions, reducing liability risks, and enhancing road safety. For companies employing fleet management solutions such as GPS Technologies, combining precise tracking with a meticulous inspection routine can maximize productivity and efficiency.

Step 1: Inspect the Exterior

The exterior inspection serves as the first point of focus in your pre-trip inspection checklist. Begin by walking around the vehicle and examining the following components:

Tires and Wheels

– Tread Depth and Condition: Ensure tires have adequate tread depth (usually 4/32 inches for steer tires and 2/32 inches for others). Look for signs of ballooning, cracking, or uneven wear.

– Pressure: Use a reliable gauge to check and adjust tire pressure according to the manufacturer’s specifications.

– Lug Nuts and Rims: Make sure all lug nuts are present and tight. Inspect the rims for any cracks or damage.

Lights and Reflectors

– Headlights, Taillights, and Turn Signals: Verify that these lights are functional and have no cracks or missing covers.

– Reflectors: Check that all reflectors are clean and firmly attached.

Body and Brackets

– Mirrors and Windows: Ensure mirrors are clean and properly adjusted. Look for cracks or damage in the windows.

– License Plates and Registration: Check that license plates are clean and visible. Verify that registration tags are up to date.

– Other Exterior Components: Inspect mud flaps, fenders, and any external brackets for stability and damage.

Step 2: Check Under the Hood

Once you’ve inspected the exterior, the next step is to pop the hood and evaluate the engine compartment. This part of the pre-trip inspection checklist is crucial for identifying any early signs of mechanical failure.

Fluid Levels

– Engine Oil: Use the dipstick to check the oil level. Ensure it’s within the recommended range and free of contaminants.

– Coolant: Inspect the coolant level and look for any signs of leaks or deteriorated hoses.

– Power Steering Fluid: Make sure it’s at the correct level.

– Brake Fluid: Confirm that brake fluid is within safe levels.

Engine Components

– Belts and Hoses: Inspect for any signs of wear, cracks, or fraying. Ensure all connections are tight.

– Battery: Check the battery terminals for corrosion and ensure they are securely connected.

– Air Filter: Inspect the air filter and replace it if it appears dirty or clogged.

Step 3: Inspect the Interior

After ensuring the exterior and engine compartment are in good shape, the next focus should be the vehicle’s interior. A clean, functioning cabin improves driver comfort and operational efficiency.

Dashboard and Controls

– Gauges and Indicators: Ensure all dashboard lights and indicators are functional. This includes the speedometer, tachometer, fuel gauge, and warning lights.

– Controls and Switches: Test all controls, such as windshield wipers, horns, and light switches, to confirm they are working properly.

Emergency Equipment

– Fire Extinguisher: Ensure it’s fully charged and securely mounted.

– First Aid Kit: Verify that the kit is fully stocked and easily accessible.

– Triangles and Flares: Check that emergency triangles or flares are present and in good condition.

Comfort and Hygiene

– Seats and Seatbelts: Inspect for any damage and ensure seatbelts function correctly.

– Cleanliness: Maintain a clean and hygienic cabin to improve the driver’s comfort and focus.

Step 4: Perform a Brake Test

A vehicle’s braking system is perhaps the most critical component for safety. Your pre-trip inspection checklist must include a thorough brake test to ensure everything functions correctly.

Brake Components

– Brake Pads and Discs: Visually inspect for signs of wear or damage.

– Brake Lines: Look for leaks or cracks in the brake lines.

Testing the Brakes

– Parking Brake Test: Engage the parking brake and ensure it holds the vehicle securely.

– Service Brake Test: Drive a short distance and apply the brakes several times at different speeds to ensure consistent stopping power.

Step 5: Evaluate Connectivity and Documentation

Finally, the aim is to assess the vehicle’s connectivity systems and ensure all required documentation is in place. In today’s tech-driven landscape, ensuring seamless connectivity can enhance operational efficiency.

Connectivity Systems

– GPS and Tracking Systems: If you have systems like those provided by GPS Technologies, confirm that they function correctly. This includes checking for real-time data tracking and issue alerts.

– Communication Devices: Test any communication devices (radios, mobile phones) to ensure they are operational.

Documentation

– Inspection Reports: Ensure inspection reports are filled out accurately and comprehensively.

– Permits and Licenses: Verify that all necessary permits, licenses, and insurance documents are up-to-date and stored securely in the vehicle.

Contact Us Today

Performing a thorough pre-trip inspection is essential for maintaining your commercial fleet’s safety, efficiency, and reliability. By adhering to this comprehensive pre-trip inspection checklist, you can mitigate risks, prevent unexpected breakdowns, and ensure compliance with regulatory standards.

At GPS Technologies, we understand the importance of seamless vehicle operations. That’s why we provide advanced GPS tracking and monitoring systems designed to offer unmatched precision and efficiency. Whether it’s fleet management, battery, teen, or asset tracking, our solutions keep you connected and informed. Ready to elevate your fleet’s performance? Contact GPS Technologies and discover how our cutting-edge tools can enhance your business operations.

We’re here to help you understand what your fleet is saying and take prompt action. With GPS Technologies, experience the future of tracking and monitoring today. Don’t leave your fleet’s performance to chance; choose the technology that delivers excellence.

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10 Aspects Every Pre-Trip Inspection Checklist Should Include in 2024

Pre-trip inspections are crucial for maintaining the safety and reliability of commercial fleets. Ensuring that every vehicle undergoes a thorough pre-trip inspection before setting off can significantly reduce unplanned downtime and extend the lifespan of fleet vehicles. This article will detail the essential elements of a pre-trip inspection, emphasizing the importance of a comprehensive checklist.  Android   |   iOS

Why Pre-Trip Inspections Matter

Every pre-trip inspection begins with a detailed checklist. This checklist is designed to ensure that all critical aspects of the vehicle are checked and verified before departure. The checklist not only helps in maintaining compliance with DOT regulations but also enhances the safety of drivers and the site.

The Importance of pre trip inspection

1. Exterior Walkaround: Identifying Potential Issues

Begin your pre-trip inspection with a thorough exterior walkaround of the vehicle. Check for any visible damage, such as dents, scratches, or cracks, on the body, windows, and mirrors. Ensure that all lights, including headlights, taillights, brake lights, and turn signals, are functioning correctly. Inspect the tires for proper inflation, tread depth, and any signs of wear or damage. Don’t forget to check the condition of the windshield wipers and the washer fluid level to ensure clear visibility in all weather conditions.

2. Engine Compartment: Ensuring Mechanical Integrity

Open the hood and conduct a comprehensive inspection of the engine compartment. Check all fluid levels, including engine oil, coolant, power steering fluid, and brake fluid, to ensure they are at the proper levels and free of contamination. Examine the belts and hoses for any signs of wear, cracks, or fraying. Inspect the battery for corrosion, secure connections, and proper mounting. Look for any leaks or unusual odors that may indicate potential mechanical issues.

3. Braking System: Prioritizing Safety

A well-functioning braking system is essential for the safety of your drivers and other road users. During the pre-trip inspection, check the brake pads and rotors for wear and ensure that the brake lines are secure and free of leaks. Test the parking brake to ensure it engages and disengages properly. If your vehicle is equipped with air brakes, check the air pressure and listen for any air leaks when the system is fully charged.

4. Lights and Electrical Systems

Ensuring that all lights function correctly is a vital part of the pre-trip inspection. This includes headlights, taillights, and indicators. Electrical systems, including the battery and wiring, should also be checked as part of the pre-trip inspection to avoid electrical failures while on the road.

5. Wheels and Tires: Maintaining Traction and Stability

In addition to checking tire pressure and tread depth during the exterior walkaround, it's essential to inspect the wheels and tires more closely. Look for any signs of uneven wear, which may indicate alignment or suspension issues. Check the wheel lug nuts to ensure they are tight and secure. If your vehicle has dual tires, ensure that there is no debris lodged between them and that they are properly inflated.

6. Cargo Securement: Preventing Accidents and Damage

If your vehicle is transporting cargo, it's crucial to ensure that it is properly secured to prevent accidents and damage. Inspect the cargo area for any signs of wear or damage, such as cracks, holes, or corrosion. Check the tie-downs, straps, and chains to ensure they are in good condition and properly secured. Verify that the cargo is evenly distributed and does not exceed the vehicle's weight limits.

7. Electrical Systems: Avoiding Malfunctions and Breakdowns

Inspect the vehicle's electrical systems, including the alternator, starter, and wiring, for any signs of wear or damage. Ensure that all electrical connections are clean, tight, and free of corrosion. Test the horn, windshield wipers, and all lights to ensure they are functioning correctly. Check the dashboard for any warning lights or indicators that may signal potential issues.

8. Fluid Levels and Leaks: Preventing Costly Repairs

During the pre-trip inspection, it's essential to check all fluid levels, including the engine oil, coolant, transmission fluid, and washer fluid. Ensure that the levels are within the recommended range and that there are no signs of contamination. Look for any leaks underneath the vehicle, as they can indicate serious mechanical issues that require immediate attention. Regularly monitoring fluid levels and addressing leaks promptly can help prevent costly repairs and extend the life of your vehicle.

9. Interior Checks: Ensuring Driver Comfort and Safety

The interior of the vehicle plays a crucial role in driver comfort and safety. During the pre-trip inspection, check the seats for any signs of wear or damage and ensure that they are properly adjusted for the driver. Test the seat belts to ensure they are functioning correctly and securely fastened. Inspect the mirrors for any cracks or damage and adjust them for optimal visibility. Check the dashboard gauges, controls, and indicators to ensure they are working properly. Test the heating, ventilation, and air conditioning (HVAC) system to ensure a comfortable driving environment.

10. Documentation and Emergency Equipment: Staying Compliant and Prepared

Lastly, ensure that all necessary documentation is present and up to date, including the vehicle registration, insurance, and any required permits or licenses. Check the presence and condition of emergency equipment, such as fire extinguishers, reflective triangles, and first aid kits. Verify that the driver has a valid commercial driver's license (CDL) and any necessary endorsements for the type of vehicle and cargo being transported. Staying compliant with regulations and being prepared for emergencies is essential for the smooth operation of your fleet.

The Benefits of a Comprehensive Pre-Trip Inspection Checklist

Implementing a comprehensive pre-trip inspection checklist that covers all ten essential aspects offers numerous benefits for your fleet. By identifying and addressing potential issues before they escalate, you can significantly reduce the risk of breakdowns, accidents, and costly repairs. Regular inspections help extend the life of your vehicles, maximizing their value and reducing overall operating costs.

A thorough pre-trip inspection process also ensures compliance with federal and state regulations, avoiding fines and penalties that can impact your bottom line. By prioritizing the safety of your drivers and other road users, you demonstrate a commitment to responsible fleet management, enhancing your reputation and attracting top talent to your organization.

Moreover, a well-maintained fleet with fewer breakdowns and accidents leads to improved efficiency and productivity. Drivers can focus on their primary responsibilities, knowing that their vehicles are in top condition and ready to handle the demands of the road. This, in turn, leads to increased customer satisfaction and loyalty, as your fleet consistently delivers goods and services on time and without incident.

Addressing Issues During Inspections

Should any problems be identified during a pre-trip inspection, drivers have the capability to meticulously document them. All recorded issues are instantly logged into fleet management software, allowing fleet managers to be promptly informed. This rapid communication helps to eliminate delays in information flow and accelerates the initiation of necessary maintenance procedures.

Elevate Your Pre-Trip Inspection

Advance your pre-trip inspection procedures! Begin your free trial or schedule a demo today to discover how our app can transform your pre-trip inspection process, making it more efficient and connected, thus ensuring your fleet operates at peak performance.

Embracing technology solutions can further streamline your pre-trip inspection process, providing real-time data insights and enabling proactive maintenance. By investing in a robust inspection protocol and leveraging cutting-edge tools, you can optimize your fleet's performance, reduce costs, and prioritize the well-being of your drivers and the public.

Don't wait until breakdowns or accidents occur to prioritize pre-trip inspections. Take action now to implement a comprehensive checklist and experience the benefits of a well-maintained, compliant, and efficient fleet. With the right approach and tools, you can navigate the challenges of the industry with confidence and drive your business towards a successful future.  Android   |   iOS

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What You Need to Know About Pre-Trip Inspections: 10 Essential FAQs Answered

Q. how often should pre-trip inspections or trip checks be performed.

Pre-trip inspections, also known as trip checks or pre-drive checks, should be conducted before every trip, regardless of the distance traveled. This ensures that any potential issues are identified and addressed before the vehicle hits the road, minimizing the risk of breakdowns and accidents. A daily vehicle inspection checklist can help ensure consistency in your pre-trip inspection routine.

Q. Who is responsible for conducting pre-trip inspections or filling out the pre-trip inspection checklist?

The driver of the commercial vehicle is primarily responsible for conducting pre-trip inspections and completing the checklist. However, fleet managers and maintenance teams also play a crucial role in ensuring that inspections are thorough, consistent, and properly documented. A DOT pre-trip inspection form or a vehicle checklist inspection can help standardize the process.

Q. What should I do if I find an issue during a pre-trip inspection or while going through my pre-inspection checklist?

If you identify an issue during a pre-trip inspection or while using your pre-inspection checklist, it's essential to report it immediately to your fleet manager or maintenance team. They will assess the severity of the issue and determine the appropriate course of action, which may include scheduling repairs or temporarily removing the vehicle from service. A pre-trip checklist can help you keep track of any issues found during the inspection.

Q. How can technology improve the pre-trip inspection process and make it easier to complete a pre-trip checklist?

Technology solutions, such as fleet management software and mobile inspection apps, can streamline the pre-trip inspection process by providing customizable checklists, real-time data synchronization, and instant issue reporting. These tools help ensure that inspections are thorough, consistent, and properly documented, while also saving time and reducing the risk of errors. A digital pre-trip inspection checklist or a pre-trip inspection app can make the process more efficient and accurate.

Q. What are the consequences of failing to conduct proper pre-trip inspections or not following a pre-trip inspection list?

Failing to conduct proper pre-trip inspections or not adhering to a pre-trip inspection list can result in a range of consequences, including increased risk of breakdowns and accidents, non-compliance with regulations, fines and penalties, reduced vehicle lifespan, and higher operating costs. Prioritizing comprehensive pre-trip inspections and using a thorough checklist is essential for the safety, efficiency, and profitability of your fleet.

Q. What items should a post-trip inspection include, and how does it differ from a pre-trip inspection checklist?

A post-trip inspection should include checking for any new damage or issues that may have occurred during the trip, such as tire damage, fluid leaks, or cargo shifts. It also involves ensuring that the vehicle is properly parked, secured, and ready for the next trip. While a pre-trip inspection checklist focuses on identifying issues before the trip, a post-trip inspection helps monitor the vehicle's condition and address any problems that may have arisen during the journey.

Q. How long does a DOT pre-trip inspection take, and is there a specific DOT pre-trip inspection list to follow?

A thorough DOT pre-trip inspection typically takes between 15 and 30 minutes, depending on the type of vehicle and the complexity of the inspection. The DOT provides a general pre-trip inspection list that covers the essential components to be checked, such as the engine compartment, tires, brakes, lights, and cargo securement. However, individual companies may have their own specific DOT pre-trip inspection form or checklist that includes additional items.

Q. Are there any tools or resources available to help with pre-trip inspections, such as a pre-trip inspection checklist with pictures or a truck pre-trip inspection list?

Yes, there are various tools and resources available to assist with pre-trip inspections. Some examples include a pre-trip inspection checklist with pictures, which can help drivers visualize the components to be checked, and a truck pre-trip inspection list that is tailored to the specific requirements of commercial trucks. Additionally, there are mobile apps and software solutions that provide digital pre-trip inspection checklists and allow for easy documentation and reporting.

Q. What should be included in a pre-trip inspection of the engine compartment, and how often should this be done?

A pre-trip inspection of the engine compartment should include checking fluid levels (oil, coolant, power steering, brake, and washer fluids), belts, hoses, and the battery. This inspection should be done before every trip, as part of the overall pre-trip inspection process. A comprehensive vehicle checklist inspection should include the engine compartment checks to ensure the vehicle is in proper working condition before setting off.

Q.Is there a difference between a pre-trip inspection and a pre-trip safety check, and what does a typical truck pre-trip inspection form include?

A pre-trip inspection and a pre-trip safety check are essentially the same things, as both involve examining the vehicle to ensure it is safe and roadworthy before a trip. A typical truck pre-trip inspection form includes a comprehensive list of items to be checked, such as the engine compartment, tires, brakes, lights, mirrors, wipers, horn, coupling devices, cargo securement, emergency equipment, and documentation. The form may also provide space for noting any defects or issues found during the inspection.

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10 Aspects Every Pre-Trip Inspection Checklist Should Include

Pre-trip inspections are integral to preventing downtime and allow fleet managers to keep a finger on the pulse of their assets. Using technology to conduct pre-trip inspections ensures your drivers complete fast, thorough inspections to confirm the health of your fleet.

The Benefits of Digital Pre-Trip Inspections Checklists

While pre-trip inspections are required practices for U.S. commercial fleets, they provide immense benefits into increasing the overall performance of your assets and your company’s earning potential.

Pre-trip inspections are typically performed each time a driver enters a vehicle (and are usually followed by a post-trip inspection). This allows the driver to check for any vehicle issues and communicate them with their fleet manager.

Many fleet managers still use inefficient paper-based inspection forms to manage their assets. Paper inspection forms are time-consuming for drivers, and issues can’t be easily reported to fleet managers in a timely manner, resulting in vehicle downtime.

Pre-Trip Inspection Apps

Trying to make sure your drivers complete pre-trip inspections can be challenging. Some drivers find the pre-trip inspection process tedious, particularly if they’re still using paper inspection forms, and rush through them (or skip them altogether). This can result in unplanned downtime, reduced vehicle lifespan or compliance violations.

Many fleets are making the switch to pre-trip inspection apps to streamline the inspection process, eliminate communication gaps and increase driver participation. Digital inspections, like eDVIR (electronic Daily Vehicle Inspection Reports) , provide an easy process that empowers drivers to complete thorough vehicle inspections in a mobile app.

Using a mobile app to synchronize vehicle inspections through software can reduce inspection times by 65 percent . When developing your own digital pre-trip inspection form , be sure to include the following aspects to guarantee your assets are in working condition.

1. Odometer Readings

On almost any pre-trip inspection form , on an app or otherwise, the odometer reading will be the first thing your drivers enter. Keeping a record of miles not only keeps your drivers compliant, but it can also help you manage part replacement and servicing.

Odometer readings also provide extensive insight into your assets and allow you to plan and carry out maintenance tasks. Watching your mileage closely ensures you adhere to your fleet’s preventive maintenance schedule , monitor asset utilization and track fuel performance.

2. Safety Features

Safety is continuously at the forefront of any fleet manager’s mind. Including safety items in your pre-trip inspection not only maintains compliance, but also ensures the safety of vehicles, drivers and the public.

When building your configurable pre-trip inspection form , consider adding items that help verify vehicle safety including but not limited to:

• Load security
• Emergency medical kit

Reliable tires are perhaps one of the most important parts of any vehicle. They’re the key to getting you to your destination, and ensuring that your fleet’s tires are in good condition prevents downtime.

Tires should be inspected for proper inflation and tread. Drivers should check for acceptable tire PSI (pounds per square inch) and monitor tire tread depth to ensure proper traction on the road.

4. Diagnostic Trouble Codes

Many fleets use telematics devices to track vehicles and improve processes such as preventive maintenance and data entry. Telematics devices also alert drivers to any major engine faults through diagnostic trouble codes (DTC).

DTC and fault alerts ensure you’re immediately aware of larger issues under the hood and can act quickly. While drivers should check their telematics devices for any DTC alerts, fleet managers can receive automatic DTC notifications in fleet management software to be notified immediately.

5. Vehicle Condition

It sounds basic, but walking around the vehicle and inspecting the body is an often overlooked aspect of pre-trip inspections. That said, checking the body for dents, scratches, or other issues not only helps drivers manage safety and liability, but it also can prevent more serious problems.

If your drivers swap vehicles or often park on their trips, each vehicle should be checked to make sure there is no damage to its exterior. Pre-trip inspection apps help prove chain of custody and can notify fleet managers of issues drivers spot from earlier trips or if the vehicle was hit while parked.

Though vehicle exterior damage is usually minor, it can also indicate more serious issues. If a truck is damaged near the fuel tank, the damage could easily compromise the tank, causing a larger issue.

When using mobile inspection forms, drivers can report these issues and take photos, helping fleet managers determine the severity of the issues and begin planning for repairs.

A vehicle’s lights both illuminate the road and provide signals to other drivers. Ensuring proper function of all exterior lights, reflectors and cabin lights should be included on each pre-trip inspection, regardless of the time of day.

Your assets have a variety of components that require fluids to function properly. While your preventive maintenance plan should include oil changes and fluid top-offs, your drivers should check fluid levels before each trip.

Proper fluid levels can be the difference between a well-performing vehicle and unplanned breakdowns.

Another aspect of pre-trip inspections that can be overlooked is the battery. One may assume that if the car starts, the battery is in working condition and doesn’t need to be checked.

While the battery may be in working order, the battery mounting, terminals and cables should be inspected prior to every trip to avoid any failures throughout a driver’s trip. Any signs of issues regarding voltage, corrosion or poor connections should be documented for the maintenance team to inspect.

Checking the engine compartment is one of the most comprehensive aspects of pre-trip inspections and requires thorough examination to ensure performance.

When checking the engine compartment, drivers should pay close attention to hoses and tubing, as well as any fluid reservoirs, for any obvious or potential leaks. All belts should also be inspected for performance, and drivers should document any signs of wear.

Many types of fleet vehicles, particularly in the trucking industry, have multiple brakes, and every component of the brake systems should be checked daily for the condition. Hydraulic, air and parking brakes should be tested manually for suitable function.

If issues arise during a pre-trip inspection, drivers can document them in detail on their vehicle inspection app. All issues are immediately recorded in fleet management software , and fleet managers can be notified immediately to remove information bottlenecks and begin maintenance quickly.

Take your pre-trip inspection process to the next level with Fleetio! Start your free trial or request a demo today.

About the Author

Content Marketing Specialist

Laura Flowers is the Content Marketing Specialist at Fleetio. When she’s not blogging, you can find her reading on the couch with her cat or in the studio tap dancing.

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A Pre-Trip Inspection Checklist For Fleet Managers

A pre-trip inspection checklist is essential for keeping fleet vehicles safe and in good working order. Learn what details to include on the form.

Fleet owners and managers are often looking for ways to keep their fleet vehicles safe and in good working order. Creating and implementing a pre-trip inspection checklist can help. Doing so allows businesses to preserve and prolong the use of their most important assets.

In this article, we discuss the pre-trip inspection checklist in detail and offer tips for what to include on inspection forms.

Table Of Contents

Traditional vs. modern pre-trip inspection checklists.

• What to Include On A Pre-Trip Inspection Checklist

Traditional pre-trip inspection checklists are paper forms that guide drivers through a thorough inspection of the vehicle that they’re about to use.

The inspection includes all major systems — interior, exterior, and basic mechanical — and ensures that the vehicle is safe to pilot and doesn’t have a small problem that could develop into a big (and often more expensive) problem.

Not only are these inspections a good idea for keeping a fleet operationally sound, but they’re required by law .

As we’ll discuss in the next section, there are quite a few points for the driver to check, but the entire process only takes about 10 or 15 minutes, so it’s not a lot of time out of the driver’s day.

As effective as traditional checklists were, modern technology has improved things quite a bit. Now, modern pre-trip inspection checklists are largely in digital format, and drivers can access and fill out the form on a smartphone, tablet, laptop, or other mobile device.

In many cases, digital versions of the checklist also interface with electronic logging devices and other telematics installed on the vehicle to make the inspection even easier.

The details included on pre-inspection checklists largely depend on the type of vehicles being operated and the condition and needs of a commercial fleet .

For example, if a driver will be operating a semi , their fleet manager will want to create a vehicle-specific checklist that includes an inspection of the coupling system and trailer condition.

On the other hand, if the driver will be operating a work van or work truck — that won’t be pulling a trailer — a vehicle-specific checklist that skips those steps (or at least makes them conditional on how the vehicle will be used that day) will work.

Again, it all depends on the demands of the industry and the needs of the business.

What To Include On A Pre-Trip Inspection Checklist

In this section, we’ll discuss some of the basic items to include on a pre-trip inspection checklist for a car, SUV, service van , or pickup truck that won’t be hauling a trailer .

Keep in mind that this list can include additional items as needed for a more thorough inspection of the vehicle.

1) Driver ID

One of the very first items on any pre-trip inspection checklist should be driver identification.

In most cases, this is just the driver’s name, but it can also include space for their employee number and any other information a manager might need when reviewing the form.

2) Vehicle ID

Every pre-trip inspection checklist should include some way to identify the vehicle that the driver is inspecting.

Fleet managers may choose to create their own fleet numbering system or use the VIN or license plate number as the vehicle ID.

3) Odometer

Another important entry on any pre-trip inspection checklist is the odometer reading.

When compared with the odometer reading at the end of the trip, this information provides insight into how much the vehicle is being used and helps managers establish an effective preventative maintenance schedule .

4) Seat Belts

Seat belts are one of the most important safety features in any vehicle. As such, drivers should verify that they’re functioning properly before every trip.

Every part of the seatbelt should:

• Fit snugly when in place
• Move smoothly when pulled gently or at a specific angle
• Lock when tugged or pulled at a specific angle
• Latch firmly
• Release easily and immediately when the button is pressed

Fleet managers may even go so far as to ask drivers to quickly inspect the seat belt every time they exit and reenter the vehicle.

Drivers should verify that the brakes engage with minimal pressure and that, when pressed, activate the brake lights.

If the brake pedal has too much travel, there may be a hydraulic fluid leak somewhere in the system.

6) Fuel Level

Fuel levels should be checked against the amount reported at the end of the previous day’s activities.

If these numbers (or the relative position of the needle) don’t match, there could be a leak in the fuel line or a problem with the gauge itself.

7) Cleanliness

The cleanliness of the cabin is important because it makes for a safe and comfortable working environment — especially if drivers switch vehicles every day.

The cabin should be free of debris, and all necessary gear should be stowed in its proper place and secured from moving around.

Though they may seem like an afterthought, a vehicle’s horn can warn other drivers and prevent accidents from occurring.

Drivers should verify that the horn works properly before leaving company property or continuing their trip.

9) Climate Control

If a company’s fleet vehicles have climate control, the pre-trip inspection checklist should include a place where drivers check that both systems — cabin AC and heat — are in good working order.

10) Documentation

This step helps drivers remember to check that they have all necessary documentation at the ready should they need it, including:

• Registration
• Driver’s license
• Certifications

Most of this information should remain in the cab of the vehicle, but it’s good to verify it’s all there just in case.

11) Windshield Wipers

Drivers should turn on the windshield wipers and make sure they both work. While the wipers are running, they should test the windshield spray system to verify that there’s nothing preventing the wiper fluid from dispensing onto the window.

They should also visually inspect the area where the windshield meets the body of the vehicle. In service vans and light trucks, this is the bottom of the wiper’s travel and is where the blades sit when not in use.

They should look for and remove any debris — leaves, dirt, sticks, etc. — that might accumulate there and damage the blades or prevent the wiper from traveling freely in either direction.

Windshield wipers are an important, if underestimated, system in all vehicles and should be inspected regularly for damage and wear.

Without working windshield wipers and a functioning windshield wiper fluid system, drivers can be rendered virtually blind if the weather should change suddenly or if another vehicle starts to spray water, slush, snow, or mud in its wake.

12) Emergency Equipment

This part of the checklist includes an inspection of all vehicle and driver emergency equipment, including:

• Jumper cables
• Reflective triangles
• Extra coolant and engine oil
• Fire extinguisher
• First aid kit

Some vehicles may not include all these items — or they may include more — but each one should be securely stored in its proper place.

Fleet managers will want to note any cosmetic issues, such as condition of paint and decals, as well as structural issues, such as dents, scratches, and rust.

This serves to help maintain the general repair of the vehicle and indicate which driver might be at fault for any damage incurred.

All lights — headlights, hazard lights, taillights, marker lights, etc. — should work and be in safe operating order.

Not only is this an easy way to keep drivers and others on the road safe, but it’s also a legal boundary fleet-based businesses don’t want to cross. Doing so can result in fines and other citations that can hinder the operation of a fleet.

At this point, fleet managers will want to inspect all tires for excess wear, holes, tears, or protruding objects. This is also a good place on the checklist to check the tire pressure.

Drivers should inspect the wheels, lug nuts, and rims and look for cracks, corrosion, dents, and other damage on the exposed metal of each wheel paying specific attention to the rims of each wheel (the outermost portion of the wheel where the tire comes in contact with the metal).

This can help prevent the tires from losing air or suffering a blowout while on the road.

Finally, drivers should hand-tighten the lug nuts that attach the wheel to the axle. If one of the lug nuts feels loose, the vehicle should not be moved before tightening all the lug nuts on the wheel with a torque wrench to the readings specified in the owner’s manual.

17) Load Security

Most fleet vehicles will carry some type of cargo throughout the course of the day, so drivers should inspect the load security systems before hitting the road.

While such an inspection may include an on-board alarm of some kind, nine times out of 10, verifying load security has more to do with ensuring that the load doesn’t move, shift, or slide when the vehicle gets underway.

In work vans and work trucks , drivers may need to inspect cargo tie-down points along with any straps, shelves, or partitions used to keep tools, supplies, and other large objects from falling over or flying around during transit.

Even a small item can do a lot of damage — to the driver, the fleet vehicle, or someone else’s vehicle — if not properly secured in the back of a van or the bed of a pickup truck .

18) Mirrors

Before getting underway, drivers should sit in the pilot’s seat, adjust it to their preferences, and then verify that the mirrors are where they need to be for an optimal view of the vehicle exterior.

Part of the checklist should instruct the driver to pay particular attention to any hood-mounted, fender-mounted, rear-mounted, or look-down mirrors that may be installed on the vehicle in addition to the two standard side-view mirrors and the rear-view mirror inside the cab.

These mirrors can move slightly during transit, so drivers should always check them (and reset them) before getting underway and after each fuel or rest stop.

19) Coupling Hardware

If the vehicle will be pulling a trailer of any kind, drivers should check the coupling hardware on the van, truck, or semi as well as on the trailer itself to make sure there are no cracks, corrosion, or damage to any of the components.

It’s also a good idea for the driver to:

• Verify that the tail lights on the trailer work when the pedal in the cab is depressed
• Verify that any trailer braking system is in good working order and set to the correct value for the load
• Verify the tie-down points on the trailer are solid
• Inspect straps, chains, and all other retention systems

Looking over the coupling hardware (and the trailer itself) will add steps to the pre-trip inspection checklist, but it will also ensure the safety of the load, the driver, and everyone else on the road.

20) License Plate

As part of the exterior inspection, drivers should verify that the license plate is:

• Secured to the frame of the vehicle at all requisite points
• Not damaged, bent, or broken
• Not expired

It can also be useful for managers or drivers to verify that all inspection/registration stickers are clearly displayed on the vehicle and are not damaged in such a way so as to obscure the information.

21) Undercarriage

Drivers should also inspect the undercarriage of the vehicle on both sides and at the front and rear before heading out.

In the process, they should inspect the axles, shocks, struts, and any other components that are visible and look for any breaks in the frame, excessive rust, and holes in the body, muffler, transmission, or fuel tank.

They don’t necessarily have to crawl under the vehicle for this part of the inspection, but they should look at as much of the undercarriage as possible before completing the pre-trip inspection checklist.

22) Oil Level

Drivers need to check and make note of the oil level in the vehicle they pilot.

Fleet managers may also want to train drivers to refill the engine oil as necessary as long as they report low levels on the form.

23) Wiper Fluid Level

Drivers will also need to check and refill the wiper fluid as necessary.

24) Transmission Fluid Level

Checking the transmission fluid level on some vehicles is prohibitively difficult, so drivers can sometimes skip this step altogether.

That said, if the vehicles haul heavy loads on a regular basis or pull large trailers, managers may want to have their drivers check levels more often.

25) Battery

Each battery (some vehicles have multiple) should be checked for signs of corrosion, loose connections, frayed or worn cables, and other issues that might lead to problems while on the road.

In this step, drivers can visually inspect all hoses for damage and wear.

Similarly, drivers can inspect the surface of the engine and the ground underneath for wet spots, puddles, and other signs that there might be a leak somewhere under the hood.

28) Diagnostic Trouble Codes

Fleet managers may want to train drivers to check the diagnostic trouble codes (DTC) and report any changes or discrepancies.

This step does take specialized equipment to conduct, which may not be able to go on the road with drivers. In that case, they won’t be able to run the check once they’ve left home base. But it’s always a good idea to check the DTCs before starting the day’s work.

Last but not least, drivers should start the engine and listen for any out-of-the-ordinary sounds that might indicate a problem with the mechanical systems.

30) Steering

As part of the pre-trip inspection checklist, drivers should test the steering before putting the vehicle in drive.

Is the steering wheel easy to turn? Is it close to straight up and down when the wheels are pointed forward? Is there a lot of extra play in the wheel? Does the steering pull hard to one side or the other?

If the answer to either of the last two questions is yes, a trained mechanic will need to inspect the vehicle before the driver leaves.

Steering systems will vary in feel from vehicle to vehicle, but if a driver finds reason for concern, they should be encouraged to talk to a licensed professional before getting behind the wheel.

How To Improve The Pre-Trip Inspection Checklist

One of the best ways that managers can improve the pre-trip inspection checklist is to transition from paper to digital.

Drivers often find paper forms tedious and more difficult to complete. This can lead them to rush through the report or skip it altogether. That can result in unplanned downtime, reduced vehicle lifespan, and even compliance and safety violations.

Digital solutions, on the other hand, are often more readily received by new and experienced drivers alike.

Many fleet management apps come with features that give drivers access to electronic Daily Vehicle Inspection Reports (eDVIRs).

These tools can help streamline the inspection process (both pre- and post-trip ), eliminate communication gaps, and increase driver participation.

Those same tools can also help reduce the time it takes for drivers to complete the process, making them a more attractive alternative to paper reports.

Train Everyone On The Team

Not everyone who drives a fleet vehicle will come to the business with the knowledge needed to complete the pre-trip inspection checklist correctly.

HVAC techs or delivery drivers may not be able to discern the difference between a new tire and a worn-out tire the first time they get behind the wheel.

Instead, managers should train everyone on the team, regardless of experience, how to inspect the various systems on the vehicles they’ll be driving

As part of this training, they should include information such as:

• The way each component on the vehicle is supposed to look and function
• The proper way to proceed through the pre-trip inspection checklist
• How to properly check each system
• A comprehensive list of potential risks that may arise if they drive an unfit vehicle
• The consequences they may face if they fail to complete the report
• Who they should talk to if they find a problem with their vehicle

In addition, managers should have all drivers sign a form that indicates that they understand all the information presented to them during the training course and are prepared to abide by business guidelines for the pre-trip inspection checklist.

Encourage Driver Buy-In

Once training is complete, managers should continue to encourage driver buy-in to the inspection process and reinforce the importance that the business places on keeping vehicles in safe working order.

Some businesses have found success by creating a rewards system tied to the inspection process as a way to motivate drivers to complete pre- and post-trip reports (and to complete them well).

Ask For Driver Feedback

Drivers are the ones who have to deal with the pre-inspection checklist every day, so managers can ask for their feedback on how to make it better.

It could be something as simple as reorganizing some of the steps to make the list flow better. Or, it could be something as involved as adding new inspection points to ensure full coverage of the vehicles.

Monitor Driver Behavior With Telematics

In some cases, making the pre-trip inspection checklist better may also involve monitoring driver behavior with telematics.

Tracking such variables as speeding, hard braking, heavy acceleration, and seat belt use (just to name a few) can help fleet managers train drivers how to pilot their vehicles to prevent many of the issues that pre- and post-trip inspections are meant to uncover.

Some fleet management apps come with telematics features that link directly to digital inspection reports to make all fleet activities run smoother.

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Guide to Daily Pre-Trip School Bus Inspections

A pre-trip inspection is an important daily practice for school buses and other large vehicles. It's essential to ensure the safety of all students on board as well as the bus's performance. A quick inspection usually doesn't take more than a few minutes, but it can make sure that the vehicle is in good condition before the daily journey begins. During inspection, exterior and interior components need to be carefully checked. By performing a pre-trip inspection every day, drivers can avoid any potential problems or safety hazards that could arise if the vehicle is not up to standard. Taking the time for this essential inspection ensures student safety and optimal performance of the bus on its journey.  With the right inspection preparation, your transportation department can function better and safer than ever. Let's get started!

1. Check the mirrors.

Start by checking your school bus's mirrors. This quick step is essential for drivers to ensure that the vehicle's mirrors are all in alignment and positioned correctly. Completing this quick step ensures that the driver has an unobstructed view of their surroundings while driving, making it safer and easier to maneuver within the area.

2. Check the windows and windshield.

Next, check the windows and windshield of the school bus. This step is important to ensure that there is no debris or dirt on the glass that can obstruct a driver's view. Ensure that all windows are securely closed and clean before continuing with the rest of the inspection. If there is any dirt on them, use a window cleaner to remove it before moving on to your next step.

3. Check the tires.

The next step of your pre-trip inspection is to check the tires. It's important to look for any visible signs of damage such as bulges, cracks, and wear. If your school bus has a tire pressure gauge, use it to ensure that all tires have enough air in them for a comfortable ride. Checking the pressure is even more important in the colder months, when pressure can quickly change. Additionally, be sure to inspect the tread of each tire to make sure it is deep enough and not worn down. If you find any issues with the tires, they should be addressed before driving the bus.

4. Check under the bus if there are traces of leaks.

Next, it's important to check under the bus for leaks. This step is important because leaks can cause damage to parts of the vehicle and can also be hazardous for passengers on board. Look for any traces of oil or liquid that could indicate a leak in the engine area or fuel system. If you find any leaks, report them to your supervisor or in your inspection checklist.

5. Check bus interior condition.

Next, check the interior condition of your bus. Look for any signs of wear and tear or damage that could be hazardous for passengers on board. Check to make sure all interior components such as seats, lights, emergency exits, and other equipment are in working order. Make sure the interior is clean and free of any major debris or dirt that can cause distractions while driving. Additionally, look for any signs of water or mold damage that could affect the interior condition and comfort of passengers, especially after any significant rain or snow.

6. Check all engine fluid levels.

Next, it's important to check all the engine fluids of your school bus. This includes checking the coolant levels when the engine is cold and oil levels when it is hot. Additionally, check other fluids such as brake fluid, power steering fluid, and windshield wiper fluid. If you need to add any fluids, make sure to use fluids specified by your bus's manufacturer. It is also important to check all fluids periodically throughout the year as they can significantly affect how well the vehicle runs and how safe it is to drive.

7. Double check for any braking system alerts.

Next, it's important to check for any braking system alerts. Make sure all brakes are working properly and that there are no brakes stuck or brakes that need to be adjusted. Check for any warning lights or indicators on the dashboard of your bus and make sure they are all in the off position. If there is an alert or indicator lit up or brakes not functioning properly, the bus should not be driven until it is inspected by a professional.

8. Check all exterior lights.

Finally, check all exterior lights of your school bus. This step is important to ensure that the vehicle is visible while driving and can be seen by other drivers on the road. Check brakes lights, reverse lights, headlights, turn signals and any other exterior warning lights to make sure they are working properly. If you find that any of these are not functioning properly, replace them with new bulbs before driving the bus.

9. Report any negative findings.

As mentioned above, it is extremely important to report any serious or dangerous findings during your daily pre-trip inspection.  If you find anything that could potentially be hazardous to the passengers or the bus itself, report the findings to your supervisor and do not drive the bus until it has been inspected and fixed. Taking these precautions is essential for ensuring a safe ride for everyone on board.

10. Record your inspection.

EZDistrict makes it easier for bus drivers and supervisors to report, track, and report daily trip inspections. This helps ensure compliance with safety regulations and provides visibility into the condition of the bus before each trip. With EZDistrict, you can easily record any findings from your pre-trip inspection in one central place and generate reports on demand. This makes it easier to track and report on the condition of your bus over time and to ultimately ensure that students are transported to school in a safe and suitable vehicle.

These are the key steps that you need to follow when conducting a pre-trip inspection of your school bus. By performing a quick pre-trip inspection every day, you can help ensure student safety, optimal performance of the bus, and prevent any unnecessary problems from arising during your trips. Additionally, performing daily inspections ensures that any signs of damage can be handled in a timely manner. Reach out to one of our representatives today to see how we can help your district by improving your transportation department with EZDistrict software.

What to Expect During a Professional Roof Inspection

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Originally Posted On: https://swiftroofingtexas.com/what-to-expect-during-a-professional-roof-inspection/

A sturdy, well-maintained roof protects you from the elements, enhances your home’s curb appeal, and can even improve energy efficiency. However, because your roof is out of sight, it’s often out of mind-until a problem arises.

That’s why regular professional roof inspections are crucial. What exactly happens during a roof inspection, and what scenarios might require you to schedule one?

Let Swift Roofing & Designs guide you through the ins and outs of roof inspections. Read at your leisure and learn everything you need to know about exterior and interior roofing inspections, how to know when to schedule them, and what to expect in the results.

Roofing Inspections Step by Step

Your rooftop shields your home from harsh weather conditions, relentless UV rays, and fluctuating temperatures. Without a well-maintained roof, comfort and building code compliance go out the window. This is why inspections are important-and why they’re so thorough.

What does thoroughness mean to a roof inspector or local roofing company? Allow us to outline the stages of the rooftop inspection process for you.

Initial Consultation and Pre-Inspection Discussion

The process typically begins with an initial consultation where the inspector discusses any concerns you might have and reviews the roof’s history. This pre-inspection discussion helps the inspector understand specific areas that may need closer attention.

Exterior Inspection of Your Roofing System

The inspector will start by examining the roof from the ground, looking for obvious signs of damage, such as:

• Missing or damaged shingles
• Visible water damage

After the ground-level assessment, your roof inspector will climb onto the roof to conduct a closer examination. This part of the inspection is comprehensive and includes checking for:

• Shingle condition: Inspecting for missing, cracked, or curling shingles.
• Flashing condition: Checking the flashing around chimneys, vents, and skylights for signs of rust, damage, or leaks.
• Gutters and downspouts: Ensuring gutters and downspouts are secure and free of debris to facilitate proper drainage.
• Roof vents: Inspecting roof vents to ensure they’re clear of clogs and functioning correctly.
• Granule loss: Looking for excessive granule loss from shingles, which can indicate aging or wear.

Interior Roof Inspection

Roofing contractors don’t observe your roof from the outside. To find any underlying issues, they need to look underneath the roofing system during an interior inspection.

This stage involves examining the attic or the top floor of your home to identify potential issues from the inside. One of the primary tasks during this phase is checking for water stains and leaks on walls, the ceiling, and elsewhere.

They’ll also inspect the condition of your roof’s insulation. Proper insulation is important because it directly impacts your home’s energy efficiency. Moreover, insulation issues usually point to hard-to-see moisture problems that could lead to mold growth and structural troubles.

Your Detailed Inspection Report and Roofing Recommendations

After completing the inspection, your inspector will provide a detailed report that includes:

• Findings: A comprehensive list of any issues detected during the inspection.
• Photographs: Visual documentation of problem areas.
• Recommendations: Suggested repairs or maintenance tasks to address the issues found.
• Estimate: In some cases, an estimate for the cost of repairs will be included.

Why You Might Need a Roof Inspection

Your roof has the potential to last for decades, but that doesn’t mean it’s immune to trouble. Over time, various factors can compromise your roof’s integrity, leading to issues that affect your home’s comfort and your insurability as a homeowner. Regular roof inspections are essential for identifying and addressing these problems early, ensuring your roof remains in good condition and your home stays protected.

Here are some key reasons why you might need to schedule a roof inspection:

Routine Roof Maintenance

Regular inspections help catch minor issues before they become major problems, ensuring the longevity of your roof. Don’t let little problems escalate. Instead, remain vigilant about your roof’s condition.

How often should you invest in a roof inspection? About once a year. This might sound excessive but just think about the cost of unexpected roof repairs. A single inspection can save you from a multitude of costly roof damages.

After Severe Weather

An inspection following heavy storms, high winds, or rain can identify any damage that needs immediate attention. It might be easy to identify surface-level issues yourself, but you won’t uncover all the underlying damage unless someone performs a thorough roofing inspection.

Before Buying or Selling a Home

Are you buying or selling a home? A roof inspection is a crucial step in the process, providing valuable insights for both parties involved. It offers potential buyers a clear understanding of the roof’s current condition, helping them make an informed decision about the purchase. Knowing your roof’s status can prevent unexpected expenses after moving in.

If the inspection reveals issues, you, as a buyer, can use this information to negotiate repairs or a price reduction with the seller.

How Old Is Your Roofing System?

If your roof is approaching the end of its expected lifespan, regular inspections are essential to monitor its condition. A missing, cracked, or curling shingle on your roof or visible leaks inside the home warrant an immediate inspection. If your older roof has moss or algae on it, it might be plagued with moisture issues.

Other reasons to schedule an inspection include:

• Energy efficiency concerns
• The presence of mold or algae
• Warranty compliance
• Preparation for seasonal changes

Learn More About Roof Inspection Services Today

When you schedule a regular professional roof inspection, you can rest easy knowing you’re investing in helpful home maintenance. Roofers help catch issues early and prolong the life of your roof. By understanding what to expect during a professional roof inspection, you can be better prepared and make informed decisions about your home’s upkeep.

If it’s been a while since your last roof inspection, or if you’ve noticed signs of damage, don’t wait. Schedule a professional roof inspection today and ensure your home remains safe, secure, and well-protected for years to come. Call Swift Roofing & Designs at (469) 964-7431 now.