mission trip fundraising letter

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Best Sample Support Letter for Mission Trips – FREE

One of the most common reasons people hesitate to sign up for a missions trip is finances. The cost of an international airline ticket, food and lodging for a week, plus ministry supplies or donations can seem overwhelming. If finances are the only thing holding you back from joining a ministry trip abroad, reaching your goal might be easier than you think. You’ll be surprised by who is willing to help support you if you simply ask. Start by writing a support letter to your friends and family.

Below is a free, sample support letter you can use to help you draft your own support letter. But first, let’s talk about what exactly you need to include in your letter and why.

5 Things You Need to Include in a Missions Support Letter

1. what you are doing and why.

Start your letter with the details of your ministry trip. Where are you going and when? What ministry will you be partnering with while you are there? What type of work will you do? Put some careful thought into explaining why you are going and what expectations you have for this trip. Approach this section with a spirit of humility .

2. A request for financial AND  prayer support

Your need for prayer partners is far greater than your need for financial support. Don’t underestimate this. Get a team of faith-filled prayer partners who are committed to praying for you daily as you travel. Give them specific things to pray for before, during, and after your trip. You may even want to create a separate prayer card with your letter that they can hang in a place where they will see it often.

3. Details on where to send contributions

Should your supporters make checks payable to you or to your partnering organization? Where should they send their contribution? How do they indicate that their donation is for you? If they are sending it to the nonprofit, will they be receiving an end-of-year giving statement for tax purposes? Including these details will help your supporters feel more confident about partnering with your mission.

4. Information on how to stay in touch

Once your travels have started, your prayer and financial supporters will be eagerly waiting for updates . How will you stay in touch? Should they follow you on social media? Will you be keeping a blog or sending out an email? Providing multiple ways for your supporters to stay in touch will help them feel personally invested  in your ministry experience.

5. A personal note

If you have space at the end of your letter, it might be appropriate to include a personal, handwritten P.S. or friendly note depending on your relationship with the recipient.

FREE – Sample Support Letter for Mission Trips

Dear ______ I am writing to tell you about an incredible opportunity I have to serve abroad this summer. During the month of July, I will be traveling to Nicaragua to work with ( Name of Ministry ). While there, I will be serving with a medical clinic which visits some of Nicaragua’s most remote regions. Having just completed my nursing degree, I am excited to spend my time this summer giving back and using my degree to serve others before taking the next step in my nursing career this fall. In order to make this trip possible, I will need to raise ($3000) by (May 30th) to cover the cost of airfare, in-country expenses, and some medical supplies needed by the clinic. More importantly, I am hoping you will join me in prayer for this trip. I am looking for prayer partners who would be willing to lift our team up daily. Here are some specific areas to pray: Travel safety, both in the air and on the ground Favor with the local communities we serve Wisdom and understanding as we treat physical needs Opportunities to share the Gospel If you would like to support me in prayer or contribute financially to my trip, please fill out the bottom portion of this letter and send using the envelope which has been included for your convenience. In order for your gift to be tax-deductible, please make checks payable to (Name of Ministry) and include my name and “Nicaragua” in the memo. Sincerely, (Your Name/Signature)

———————————— Name ______________________________. ____ I will support you financially. Enclosed amount: $ ________. ____ I will commit to praying for you and the team. ____ I would like to receive email updates. My email address is _______________________.

Let Go and Let God

Once you’ve sent your letter, trust that the Lord will provide. If God called you to go, He will make a way ! Don’t let finances be the thing that holds you back. Step out in faith and you will be blown away by what God will do.

Looking for other ways to save on your mission trip? Check out these money-saving travel hacks !

➡ Don’t leave home without purchasing a travel insurance policy — see which Faith Ventures policy is best for your mission trip.

AUTHOR: Shawna Levet

Traveling to the Philippines at just 8 months old, Shawna grew up loving all things related to travel and serving abroad. She is passionate about helping others travel safely and make the most of their time abroad.

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PLEASE NOTE: IMMERSION Staff will be out of office Sept. 11-15. After submitting a form, use the link in your email to schedule a call for Sept. 18-22!

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How to Write a Mission Trip Support Letter

Mission trips are an amazing way to put your faith into practice, learn to serve others, and love like Jesus. For many mission trip participants, the simple act of saying ‘yes’ getting out of their comfort zone is the first step in a deeper trust in God and a willingness to step into the unfamiliar to love others well. But, this experience also comes with a cost.

To serve in an under-resourced community, you have a responsibility to cover your own costs AND invest in the community in helpful, dignifying ways. But what if you can’t afford it?

Experience Mission has sent more than 35,000 short term mission volunteers to partner and serve alongside ministries across the US and around the world, and we’ve found that personal support letters are one of the most effective ways to ask for the prayer and financial support you need to go. Sending support letters is a vulnerable step in committing to go, with faith that God will provide, but it can be intimidating to know exactly what to say. Here are 5 things your mission trip support letter should include:  

1. Make it Personal

Begin with a greeting addressing the people you are writing to. These will likely be close friends and family members, so they would love to hear how you are doing personally!

Tip: Consider the presentation of your letter. Make your support letter a fun and interesting piece of mail! Most mail we receive comes in the form of bills and bank statements, many of which are plain text on white paper. Black “Times New Roman” font on copy paper will excite people about as much as black “Times New Roman” font on copy paper can. Don’t be afraid to break outside of the traditional format. Add a picture of yourself. Add a map of the general location you’re going to with a star on your destination. Be creative, get to the point (we recommend one-page letters), and above all, be yourself!

2. Give Context

Take a paragraph and explain why you feel called to serve on a mission trip and how you selected the particular trip, organization or community. Also, explain how you are working to support yourself in this mission.  

3. Explain What You Will Be Doing

Your supporters will want to know what their money is going to. Take a moment to explain a little about what you will be working on and doing on your trip. This is an opportunity to highlight the ministries that you will be partnering with! It can be tempting to fluff or exaggerate what you will be doing in a way that makes you seem like the savior to the community. Keep the focus on the work that God, local partners, and long-term volunteers are already doing in the community. Then, explain how you’re going to support their ministry.

4. Tell What You Hope to Learn

Short term missions experiences should be long-lasting. The impact that you make in the community is about way more than just the week (or months) you are there. Similarly, your trip should change you, propel you forward, and teach you to live your mission more effectively at home. Whether you are hoping to develop a deeper faith, learn more about God’s love for others, or to put ideas of service into practice, explain how this trip will help you grow and impact your own local community in greater ways once you return home.

5. Ask For Support

In order to accomplish the goal of your letter, you’ll need to make an ask! When fundraising, it’s important to make a clear path for supporters to help your cause. You can outline a particular amount that you are hoping to raise from each person. (Think, if you send your letter to 50 people, how much would each person need to donate in order for you to be fully funded?) Also, give clear instructions for how to make a donation.

Tip: At Experience Mission, all team members and IMMERSION participants are equipped with the ability to accept online donations. Participants can easily provide a direct link along with specific instructions for how to send cash and checks.

Remember, don’t just ask for monetary support! Ask your friends and family to pray for you, encourage them to join any events you will be hosting, and invite them into your journey.

EM’s Example Mission Trip Support Letter:

Note: It might seem intimidating to create a formal letter that looks professional, but you can do it! This example was created entirely using Google Docs, a free online word processor.

Now it’s your turn! Start drafting your letter and share the news with your friends and family. To make this letter even more impactful, consider waiting to make an announcement on social media until your friends and family have received the letter or heard from you personally. They will feel more invested in your journey and may get inspired to support you more. As you prepare for your trip, we’re behind you and hope it goes well!

Join Experience Mission on your next mission trip!

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Mission Trip Fundraising: Tips and Templates to Raise More Funds

Mission trips help communities across the world through faith-based practices. Many partake in these trips to advocate for marginalized people. The goal is to express and deepen your faith together through service. These trips are important but can be expensive. Online fundraising is an accessible tool to reach a large audience. You can raise money fast for a mission trip with an online fundraiser. 

Why Use Online Fundraising For Your Mission Trip? Key Benefits

Mission trip fundraising with an online fundraiser has several benefits. They are convenient and easy to set up. You can have an impact on a large audience through pictures and storytelling. These fundraisers can be ongoing and allow you to raise funds over time. You can see the progress of your fundraiser and how many people donate at all times. An online fundraising platform makes donating simple and painless. There is less friction for donors that want to help. They can donate from their homes and don’t have to worry about writing and mailing a check.

1. You Can Reach a Larger Pool of Potential Donors

Your family and friends want to know how you’re fundraising for a mission trip so they can contribute. Online fundraising lets you share your fundraising story on social media. You can also share through email and text. This is a great way to get your loved ones involved who live far away. It also gets the word out to strangers who feel inspired to donate. You can even encourage your local community to donate. AngeLink allows you to print out a flier with a QR code to post around your neighborhood. You have a higher chance of reaching your goal with a larger pool of potential donors. 

2. Your Donations Will Be Safe and Secure

It’s crucial to choose a safe online fundraising platform. Be sure to do your own vetting and read online reviews. Be sure to avoid any crowdfunding scams. You should look for secure payment processing. This info is in the online fundraising site’s terms and conditions. Always check the donation link if you choose to donate through social media. AngeLink reviews every fundraiser before it goes live. You can trust that you’re protected from fraud when you donate to a fundraiser on AngeLink.   

3. You Can Easily Keep Supporters Updated

The public wants to follow along on your fundraising journey. It’s important to add mission trip fundraising photos, videos, and donation updates. Be specific and personable. This adds value to your fundraising story. Your supporters appreciate transparency. They are likely to engage with your fundraiser when they have more information on the progress you make. You can do all the above on AngeLink. Looking for ways to start a successful mission trip fundraiser? Read up on church fundraising ideas .   

How to Write A Mission Trip Fundraising Letter

A mission trip fundraising letter is a great way to connect with potential donors. You can express the purpose and financial need with a fundraising letter. The most impactful fundraising letters are well-written. There are 5 key steps to consider when you write a mission trip fundraising letter: 

• Make it personal
• Give context
• Explain what you will be doing
• Tell what you hope to learn
• Ask for support

Mission Trip Fundraising Letter Template

Now that we know what your fundraising letter needs to be successful, here is a mission trip fundraising letter template:

Dear Friends and Family, 

I hope this letter finds you and your family in high spirits. I recently graduated from my four-year university and am excited to embark on my next journey. God has given me the incredible opportunity to go to Ecuador and make a difference in the lives of those in need. 

From August 8th-18th, I will join my fellow team of volunteers to assist in medical care and home building. Our work aims to empower individuals and enhance the physical and mental wellness of the community. 

To make this mission trip possible, our team needs to bring all materials and medical supplies. We also need to pay for travel expenses, accommodation, and meals. On this trip, I hope to uplift the community in deep reverence. I am reaching out to express my unwavering gratitude for those that are able to help us raise funds and make a difference. 

[Insert link to your online fundraiser]

I will be posting updates of our fundraiser success through social media so that you can follow along. Your compassion and monetary donation are greatly appreciated and cherished.   

Thank you for your generosity and service in making the world a better place. 

Warmest regards, 

[Insert your name] 

Get Inspired By These Mission Trip Fundraiser Examples 

Read up on AngeLink’s fundraisers for more mission trip fundraising inspiration. You can also check out Church Fundraising Events: Ideas and Tips for Hosting the Best Fundraiser .

Peru Mission Trip

Amber had an opportunity to take part in her university’s mission trip in Lima, Peru. Her goal was to raise $1,800 by February 15th. All proceeds go to the community’s material and spiritual needs. Amber successfully met her fundraiser goal to serve God’s people of Peru.  

Angela’s Mission Trip

Angela plans to go on a mission trip to Guatemala during her spring break. The rural town of Chichicastenago does not have access to surgeons. Angela and the other mission trip participants are on a quest to help those in need. They will bring medical supplies and aid to help the people of the community get back on their feet.   

Mission trip fundraiser: How AngeLink Can Help You Get Started

Fundraising for a mission trip can help make the expenses accessible to all. This trip supports communities in hardship or needs around the world. You can support humanitarian aid and spiritual development on a mission trip. Curious how AngeLink is solving common fundraising problems ? AngeLink makes fundraising simple. Check out Faith-Based Fundraising: How to Successfully Raise Funds for more mission trip fundraising ideas. 

CTA: Start a fundraiser

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Mission Trip Planning Toolkit

Whether you’re getting ready for your first mission trip, or you’ve participated in many trips, it’s important to be prepared. This toolkit guides you through the mission trip planning process and equips you with tools to use on your trip and after you come home. Resources include travel tips, devotions, fundraising advice, cultural awareness training, and more.

Looking for help with mission trip planning during the pandemic?

Preparing your team, mission trip planning checklist.

Use this checklist to stay on schedule while planning your mission trip.

Read this section

Meetings you should have before your mission trip.

Six pre-trip meetings your team should have and a suggested agenda for each one.

Mission Trip Team Building Activities

Building strong relationships with the people on your mission trip team is an important part of trip preparation. Here are some ideas for building trust.

Mission Trip Skills Survey Template [Download]

This editable skills survey template can help you get a sense of the gifts and abilities your mission trip team has so that you know the ways you’re equipped to serve together.

Download the survey template

Connecting mission with faith, spiritual preparation for your mission trip.

Here are some steps you can take as a team to prepare spiritually for your mission experience.

Devotions and Bible Study Suggestions

Mission trip devotions (including a set you can read on Faithward for free ) and suggestions for group and personal devotional time during your mission trip.

Mission Trip Prayer Journal [Downloadable Template]

Download and print prayer booklets for your mission trip team to use for prayer, reflection, and devotions during your mission trip.

Download for free

How to foster lasting spiritual growth.

Advice for cultivating spiritual growth on your mission trip that impacts people’s faith after they come home.

Fundraising and budgeting

Mission trip fundraising ideas.

Creative ideas to help you and your team raise support for your mission trip.

How to Write a Mission Trip Fundraising Letter

This step-by-step guide shows you how to write a fundraising letter from start to finish and includes a sample letter.

Making Your Mission Trip Budget

A breakdown of costs you may need to account for in your mission trip budget.

Travel and culture

How to prepare for cross-cultural experiences.

Strategies, resources, and activities to help you and your team increase your cultural awareness and agility before your trip.

How to be a Good Guest on Short-term Mission Trips

Follow these tips to be a hospitable guest to the community hosting you.

Travel Safety and Packing Tips

Guidance on what you should pack and how to travel safely for trips within North America and internationally.

Church participation

How to involve your church in your trip.

Your church may not all be on your trip with you, but there are ways that members can participate.

Coming home from your trip

Mission trip team debriefing guide.

How to process your mission trip during the trip, at the end of the trip, and after you come home.

How to Share Your Mission Trip Experience

Suggestions for sharing your mission trip experience with your church, friends, and family.

Want more mission trip planning support?

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