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Top 16 Travel Grants For International Conference 2024

Study Abroad Scholarships | Updated 18 Mar, 2024

What is a Travel Grant For An International Conference?

A travel grant to attend an international conference refers to financial assistance offered to individuals who desire to participate in conferences held outside their country of residence. In other words, it is the funding given to students to attend an international conference.

Attending academic conferences has become more prevalent, prompting the question: Why attend such events? 

Benefits of Attending An International Conference 

Presenting a paper allows participants to share their research, receive feedback, and cultivate future collaborations. Networking emerges as a vital aspect, providing opportunities to connect with experts globally, fostering knowledge expansion, and enhancing institutional goals. 

Publication is a common motive, with conference proceedings offering a platform for research publication and indexing, while selected papers may feature in affiliated journals. 

Socialization and cultural exchange play a role, in broadening perspectives and promoting cross-cultural learning. Additionally, conferences offer a break from academic duties, allowing participants to explore different cities worldwide. 

Staying updated on the latest developments in one's field, interacting with like-minded individuals, and gaining added research value further underscore the significance of attending academic conferences for both personal and professional growth.

When to start?

If you are planning to attend a conference, it must be planned for at least 4 months i.e. if you are planning to attend in March start now. Since most of us never went outside the country, it requires a lot of coordination. 

What do you need?

• A lot of patience and perseverance.
• Passport - I advise all to take a passport right away (tatkal is better) than to rush at the last minute. (I made the same mistake – it leads to unnecessary tension and pressure)
• Money is important but not more than willpower and patience

Top 16 Travel Grants For International Conference for Indian Students 2024 

Here are the top 16 travel grants offered by various institutions, governments, and foundations for Indian students to attend conferences, meetings, and symposia held abroad 

1. SJEF Travel Grant 2024

• The eligible applicants for this grant are research scholars, post-doctoral fellows (PDFs), and young scientists or faculty members under the age of 35 in the field of Metallurgical and Materials Engineering.
• Additionally, young scientists pursuing or holding a Ph.D. and conducting research in Metallurgy and Materials Science within R&D labs are also eligible for consideration.
• There is no specific deadline mentioned for the application.

2. NBHM Travel Grant 2024

• The National Board for Higher Mathematics (NBHM) offers financial assistance to mathematicians for participating in conferences, symposia, and summer schools both nationally and internationally.
• Application forms can be obtained from the NBHM website or by contacting the NBHM Office via email. It is essential to submit the filled application at least three months before the date your journey starts. 
• The application, along with the required documents, should be sent by post and scanned copies through email.
• NBHM Travel Grant does not cover living expenses but gives weight to support for local hospitality and longer stays provided by the program hosts.
• The grant can be used for two-way train or bus journeys , including taxi charges to the nearest airport. 
• Domestic and international air travel can be booked with authorized agencies, and any unspent balance must be returned to the Department of Atomic Energy (DAE). 
• Original receipts, vouchers, and tickets for travel-related expenses, including health insurance and visa fees, must be preserved for later submission to the parent institution or NBHM.

3. ICMR-International Travel Grant Support for Non-ICMR Scientists 2024

• This grant provides financial support for non-ICMR biomedical scientists and researchers to attend international conferences, seminars, symposia, and workshops. 
• The scheme assists in presenting research papers, chairing sessions, and delivering lectures/keynote addresses. 
• It also supports young scientists, nurses, and paramedical staff attending training programs in priority areas. 
• The financial assistance covers economy-class airfare, airport tax, visa fees, and registration fees for young scientists, with a maximum grant of Rs 1,50,000 . 

Eligibility criteria:

• The applicant has to be a biomedical scientist engaged in R&D , 
• Have an accepted paper/abstract or an invitation to chair a session, and the conference theme aligning with ICMR's thrust areas. 
• Applicants must not have received ICMR financial assistance in the last three years. 
• The application should be submitted in the prescribed format through the proper channel at least two months before the event, along with the necessary documents.
• Reimbursement depends on when the applicant submits a detailed report, original air tickets, and boarding passes within two months of the conference. 

4. The Indian Council of Philosophical Research (ICPR) Scheme Of Travel Grant 2024 

• The Indian Council of Philosophical Research offers a Travel Grant scheme to support scholars in philosophy and allied disciplines attending international academic events abroad.  
• Open to scholars of all ages and statuses, the scheme prioritizes faculty members in Indian colleges or universities , especially those in Philosophy. 
• Eligible activities include presenting research papers, chairing sessions, and delivering lectures at international conferences. 
• The expenses cover 50% of round-trip airfare by economy class from an Indian airport to the conference destination. 
• Applicants must submit a proposal with specified documents, including an acceptance letter from conference organizers, at least 90 days before the event . 
• The applicants must submit a report within a month of returning, including a certificate of attendance from the conference sponsors.

5. Indian National Science Academy (INSA) Travel Grant 2024

• The Indian National Science Academy (INSA) offers partial financial assistance to Indian scientists attending international conferences abroad. 
• The scheme operates in two categories: Category I for ISC/ICSU-sponsored conferences and Category II for non-ICSU conferences. 
• Category I supports scientists delivering plenary lectures or presenting accepted papers at ISC/ICSU conferences, prioritizing those with maintenance allowance and partial travel assistance. 
• Category II supports similar participation in non-ICSU conferences.
• The eligibility criteria differ based on age and qualifications. 
• For both categories, applicants must not have availed of INSA grants in the past three years . 
• The assistance covers travel, maintenance, and registration fees.
• Applications should be submitted four months before the conference, with the required documents. 
• The Academy considers requests only for international conferences and not for training programs, courses, post-doctoral fellowships, or higher studies abroad. 

6. India Network Foundation Travel Grant 2024

• This grant supports Social and Cultural Functions in the United States and Travel Grants for scientific meetings. 
• The program is accessible to Cultural and Social Associations of Indian Origin and scientists from South Asia presenting papers at North American scientific meetings. 
• Peer-reviewed presentations are preferred, with no eligibility for poster presentations. 
• There are two types of Travel Grants: Community Organization Grants for small organizations hosting Indian artists or promoting local talent, and Academic Travel Grants for India-based researchers presenting papers at conferences in the U.S.
• Small grant requests are for early-career researchers, with awards up to $2,500 , supporting one-time projects or limited-duration activities. 
• The application process includes a letter explaining the project and a proposed budget. Council Grants aim to promote systemic change and capacity building for the full inclusion of people with developmental disabilities in Maryland communities. 
• The Council funds various activities , excluding equipment and specific treatment design conferences. 
• The application process involves submitting sets of documents, including a cover letter, abstract, acceptance letter, recommendation letter, and budget. Applications should be submitted at least twelve weeks before the conference dates.

7. CTEP - Guidelines for Travel Proposal 2024

• This grant provides financial aid to Indian scientists involved in biotechnology for presenting research papers at international conferences, seminars, and workshops held outside India . 
• The scheme provides reimbursement of actual return airfare in economy/excursion class. 
• Eligible applicants include active scientists below 50 years engaged in biotechnology research and development, investigators of DBT-supported projects, and others. 
• The scheme mandates online submission of proposals and has guidelines specifying authorized travel agents for air ticket purchases. 
• The application process includes the submission of various documents, including a letter of invitation, abstract, acceptance letter, and certificates. Funding for non-senior applicants is contingent on prior attendance at national conferences, and claims must be submitted within three months of the event.
• The reimbursement process requires the submission of post-trip documents, including a claim sheet, participation report, air ticket copies, and certificates of participation and awards.

8. AICTE Travel Grant 2024

• The Travel Grant for Faculty is designed to foster research and development in technical education by affording meritorious faculty members opportunities to engage at the international level and stay abreast of global developments in their specialized fields. 
• Eligible applicants must belong to an AICTE-approved institute or university department with a minimum of five years of existence, and the hosting department should be NBA-accredited. 
• The grant, amounting to Rs. 1.5 Lakh , is provided once every two years for three years. The scheme covers 100% reimbursement of expenses, and a three-member expert committee evaluates proposals. 
• Terms and conditions emphasize adherence to travel guidelines, including the use of Air India , and comprehensive documentation is required for reimbursement, facilitated through the applicant's parent institution. 

9. ACM India-IARCS Travel Grants 2024

• ACM India-IARCS travel grants provide partial financial support for travel to conferences and academic meetings in Computing Science in India and globally. 
• These grants target individuals affiliated with Indian academic institutions .
• Eligibility extends to students and faculty members, supporting travel expenses and conference fees, with a maximum grant limit of Rs 60,000 (max Rs 1,00,000).  
• The grants prioritize original research presentations at international conferences and aim to benefit graduate students while refraining from funding faculty members in well-established institutions like IITs and IISc more than once in 12 months . 
• The application process is temporarily delayed.

10. INSA-DAE/BRNS-CICS Travel Fellowship Programme 2024

• The scheme offers financial support for partial travel and registration expenses to scientists and researchers across diverse disciplines, including Physics, Chemistry, Biology, Mathematics, Medicine, Engineering, Space Science & Technology, and Computer Science and Engineering. 
• Preference is given to applicants demonstrating innovation and novelty in their work, those securing partial assistance from other sources, and young scientists meeting all criteria. 
• The funding agencies involved include the Indian National Science Academy (INSA), the Department of Atomic Energy (DAE)/Board of Research in Nuclear Sciences (BRNS), and the Centre for International Co-operation in Science (CICS). 
• The initiative spans various scientific domains, catering to post-graduate students, Ph.D. candidates, post-doctoral researchers, faculty, and scientists.

11. CSIR Travel Grant Scheme Brochure 2024

• The scheme aims to provide financial support to young Indian researchers, including Ph.D. students, research associates, and non-regular researchers
• The expenses cover full reimbursement of actual airfare from the nearest airport in India to the event venue and back. 
• Eligibility criteria include active involvement in research and development, a minimum postgraduate qualification, and publication of papers in refereed journals. 
• Applicants should not have received travel support from CSIR in the last three years.
• The application process involves submitting necessary documents, including a letter of acceptance from organizers and a commitment letter from other funding agencies, if applicable. 
• Reimbursement claims must be submitted within two months of completing the event, with the process facilitated through authorized travel agents and adherence to government-approved guidelines.

12. Inlaks Shivdasani Foundation Travel Grant 2024

• The grant is exclusively for registered Ph.D. candidates at Indian universities in Humanities and Social Sciences , providing financial assistance for short-term visits abroad to gather materials, utilize facilities, and consult experts. 
• Eligible applicants must be registered Ph.D. candidates for two to three years, possess first-class degrees at the Bachelor's and Master's levels, and be born after January 1, 1988, with Indian citizenship and current residency in India. 
• The application process involves submitting a form, a sample of written work, evidence of communication with the chosen institution abroad, letters of reference, and more.
• The grant covers travel allowance, maintenance expenses, funds for materials, and a health allowance, with the candidate undergoing a two-tier selection process involving short-listing and interviews with experts.

13. IBRO Travel Grants 2024

• The IBRO Travel Grant program aims to support early-career Ph.D. students and post-doctoral fellows in the field of neuroscience by providing funding for their participation in international neuroscience meetings and events scheduled for 2024. 
• The expenses cover travel and local expenses associated with attending the specified conferences or meetings. 
• Preference will be given to applicants from less developed and underfunded countries , with a commitment to ensuring gender and regional diversity. 
• Eligible candidates should clarify how their participation in the designated event will impact their careers. 
• The program is open to neuroscience students pursuing a Ph.D. or early postdoctoral fellows within five years of starting their postdoc. 
• Applicants residing in the U.S. or Canada are not eligible . Grant recipients are responsible for their own registration and abstract submission. 
• Awards will be disbursed upon confirmation of attendance after the event with a maximum grant award of 1,800 EUR . 

14. Indian Institute Of Technology Bombay (IIT-B) Travel Grant 2024

• The institute provides financial support to students for attending international conferences/symposiums through two types of assistance: Financial Assistance and Refundable Advance . 
• Financial Assistance is granted to research scholars based on approved guidelines, with support varying for conferences in different regions. 
• Refundable Advance is provided to scholars facing pre-conference financial difficulties, against sanction letters from supporting organizations. 
• Eligibility is limited to students in doctoral programs. The quality of the paper is a key criterion for selection. 
• Applicants are allowed only one form of support before the conference.
• To apply , scholars must follow the application process, including approval from the International Conference Funding Committee. 
• After obtaining financial assistance, scholars must submit a report on participation and settle the granted amount upon return. Failure to attend requires an immediate refund.

15. Researcher Development and Travel Grant 2024

• The Researcher Development and Travel Grants provided by the Inlaks Shivdasani Foundation are available to Ph.D.  Students and early-career scientists in both industry and academia, support activities that enhance their research careers. 
• These activities can be virtual or in-person , such as presenting at conferences, attending training courses, or organizing scientific meetings. 
• The grants aim to assist those with caring responsibilities or additional needs through Grants for Carers and Accessibility Grants. 
• Eligibility includes being an RSC member and either an active Ph.D. student or a researcher in the chemical sciences within 10 years of leaving full-time education. Career breaks, such as parental leave, will be considered. 
• The grants offer financial support of up to £500 for activities like conference participation, researcher development projects, or networking. 
• Applicants are cautioned about predatory conferences, and the application process involves providing details on the activity, its benefits, and a declaration of support from a supervisor or department head. 
• The application deadlines and decision timelines vary for different rounds throughout the year.

16. Boehringer Ingelheim Fonds Travel Grant 2024      

• The Boehringer Ingelheim Fonds (BIF) offers travel grants of up to three months to MD and Ph.D. students , as well as postdoctoral researchers globally, supporting experimental projects in basic biomedical research. 
• The grants facilitate short-term research stays or attendance at practical courses relevant to ongoing projects in Europe or overseas. 
• The program encourages junior scientists to acquire new methods through practical courses or laboratory experiences. 
• The expenses cover travel, lodging, and course fees, but not living expenses, local travel, visa, or insurance. For those from low-income countries, additional funds for living costs may be granted. 
• Eligible applicants include Ph.D. students, medical students during their doctoral thesis, postdocs, and graduates applying for a Ph.D. project abroad. 
• Travel grants are directed at European citizens working in Europe and overseas, as well as non-European citizens conducting projects in Europe or planning to work in Europe.
• The grants are intended for junior scientists based on the time of receiving their university entrance qualification , with specific criteria for Ph.D. students, graduates, and postdocs. 
• The grants exclude stays of more than three months , conference attendance without practical training, clinical electives, and certain types of research. 
• The application process involves an online application form and PDF uploads, including details about the research project, publications, examination certificates, letters of acceptance and recommendation, and evidence of expenses. 
• Applications must be submitted in English, between six weeks and six months before the planned departure date.

List of International Conferences Students can attend 

• International Conference on Harmonization
• International Conference on Green Hydrogen
• International Conference on Machine Learning
• International Conference Environment
• International Conference on Population and Development
• International Conference on Science Engineering & Technology
• International Conference Computer Science
• International Conference Agriculture

Essentials To Take Care of While Traveling Abroad

• Always carry your passport and cash along with you. Do not leave in the hotel room.
• Never hand your passport to any unauthorized person except immigration officers at the Airport
• If you are changing two or more flights from different airlines, then always make sure at the airline counter that your baggage is checked in. In many chances, they may miss your baggage in transit airport and you’ll have to struggle for a day or two.
• Do not exchange foreign currency from airports or nearby places or Thomas Cook.
• Always take it beforehand from SBI or other banks or else you will lose a lot of money in exchange. (I got IGCAR advance money just a few minutes before departure and exchanged it at Chennai airport resulting in a loss of nearly Rs.2000)
• Better to carry a map of the city/locality and also routes. A language dictionary is necessary if you are going to a non-English country]
• You can avail of the international roaming facility on your mobile (Airtel, Vodafone) if you are staying there for a longer time. Incoming will be free to you and it will be a local call tariff to the caller (See the respective website)
• Keep all original bills of expenses met during the travel

Visa and Immigration

• Check the website and enquire with the Visa issuing authority like Embassy or VFS on which Visa you require – student or tourist, etc.
• Some countries require travel insurance, health certificates, etc.
• Also, take note of things not to be carried out in the country

On the flight and at the Airport

• Most agencies require you to travel only by Air-India flights. If the destination is not connected by Air India then you have to take an Air India flight to the nearest place and take some other airline to the conference city or nearest airport
• Keep the toll-free phone number of your airline for emergency
• You can book your ticket with the travel agency without giving money. Only if you confirm it, then you have to pay. (you may not get the tickets by the time you get permission from DAE and travel grants from other agencies)
• Always keep one set of dress in your hand baggage – it will be highly useful if your baggage is delayed
• By chance, if your baggage is delayed/missed write a complaint along with your hotel address at the airline counter in the airport and demand compensation. They will give some cash and later they will also deliver the baggage at your hotel (My baggage was delayed during transit and I spent my pocket money to buy a dress in Australia – I did not know about compensation then)
• Do not carry any liquids in hand baggage – water, perfume, etc. during flight travel.
• Carry light and good baggage. If your bag/handle tears in handling or it is very heavy it leads to fines.
• You can ask for second-time food/drinks on flights – they won’t mind

Conference/symposium

• Carry a laptop if you have one. Most conference venues and airports have wireless internet facilities or internet ports. Also, you can make a short presentation if you are explaining your work to someone
• Better to carry your CV, published papers, and visiting card
• You are the official representative of your University /Centre and our country at the conference - Always remember that

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IEEE Solid-State Circuits Society

• Student Travel Grants + Women in Circuits Travel Grants

The IEEE Solid-State Circuits Society Student Travel Grant  Award (STGA) program recognizes and promotes early career accomplishments in all solid-state circuits fields by supporting student travel to the next edition of the International Solid-State Circuits Conference (ISSCC).

With the help of  the STGA program, up-and-coming young engineers:

• may network with researchers from industry, academia, and government from all over the world at ISSCC
• learn about IC design break-throughs, and about challenges that have not yet been solved or need to be addressed, in-person and in advance.

STGA applicants must be  SSCS members , and studying electrical or electrical and computer engineering. Preference will be given to students who are enrolled for at least a year in a PhD program, and be recommended by one professor. The committee will also consider senior  undergraduate students and master students who have shown to be interested in pursuing graduate studies in the field of IC design. Any individual applying for both the STGA and the Predoctoral Achievement Award in the same year will be eligible to receive only one award, to be determined at the discretion of the judges.

ISSCC 2024 Student Travel Grant Application

The awards period has now been closed, check back in Fall 2024 for new opportunities.

ISSCC 2024 Student Travel Grant Recipients 

• IEEE Solid-State Circuits Society James D. Meindl Innovators Award
• Donald O. Pederson Solid-State Circuits Award
• IEEE Brokaw Award for Circuit Elegance
• IEEE Solid-State Circuits Society Distinguished Service Award
• IEEE Solid-State Circuits Society New Frontier Award
• IEEE Solid-State Circuits Society Innovative Education Award
• IEEE Solid-State Circuits Society Industry Impact Award
• IEEE SSCS Professor James D. Meindl Memorial Educational Fund
• JSSC Best Paper Award
• SSCS Chapter Award
• Predoctoral Achievement Award
• Student Design Contests
• IEEE Fellows Program
• SSCS Fellows Database
• IEEE SSCS “Code-a-Chip” Travel Grant Awards
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International-Conference Travel Grant for Students by IBM

Hurry up!! The International- Conference Travel Grant for Students by IBM supports student travel to select international conferences ( see list of conferences ) if the student is presenting a paper at the conference.

Eligibility

This grant is normally intended for M.Tech./M.S/M.Sc. and Ph.D. students from the following institutes:

• BITS Pilani
• IISc, Bangalore
• IIT Guwahati
• IIT Kharagpur
• IIT Roorkee

To be eligible, the student should be the primary author of the paper, the paper should be accepted for presentation in a regular track of the conference, and it must be presented by the student

Sample: Travel Award Application-Indiana University

• The travel grant covers conference registration fees, airfare, visa fees, health insurance charges, hotel expenses, local travel, and a daily allowance.

Risk Management for Business

Application process.

How to apply: Request your thesis advisor to send an email request to his IBM IRL Collaborator. In case your advisor does not have an IBM IRL Collaborator, the email could be sent either to the IBM IRL contact for your institution or directly to  [email protected] . The following documents should be sent along with the request:

• An acceptance letter from the Conference; and
• The final version of the paper.

Your application will be assessed as soon as all the relevant documentation is received by us. Students whose work is part of an ongoing collaboration between the thesis advisor and an IBM IRL researcher will be given top priority for travel funding.

When to apply: Grants are assessed throughout the year and are subject to the availability of funds. See  application deadlines .

Related Grants

Start Package Grants 2023

Research Fellowship in Biomedicine

The Ambassadors Grant 2023

The USIAS 2024 Fellowships

IBM PhD Fellowship Awards

Supporting research and innovation

Find answers to the most common questions about the IBM PhD Fellowship Awards Program

What is the IBM PhD Fellowship Awards Program?

The IBM PhD Fellowship Awards Program is an intensely competitive worldwide program, which honors exceptional PhD students who want to make their mark in promising and disruptive technologies.

What are the eligibility requirements for the IBM PhD Fellowship program?

All nominees - must be nominated by a doctoral faculty member; students cannot nominate themselves. - must be enrolled full-time in a PhD program over the two consecutive academic years of the award or forfeit the fellowship. - must have three years remaining in their program at the time of nomination so the fellowship can be applied to the last two years of study.  - from U.S. embargoed countries are not eligible for the program. - receiving a comparable fellowship, internship, or support from another company or institution (exception for academic scholarships) during the IBM PhD Fellowship funding period are ineligible for this award. - must stay in the same program for the duration of the award —no transferring of departments or schools. Awardees will be selected based upon - their potential for research excellence. All awardees will have an IBM mentor for the duration of the award period and are strongly encouraged to intern during the first or second year of their award. If All student visas must align with terms of the internship. - the degree to which the nominees’ research aligns with IBM focus areas. See the FAQ covering focus areas. - academic standing, publications, and endorsements from faculty advisors and department heads. receiving a comparable fellowship, internship, or support from another company or institution (excepting in the case of academic scholarships). Nominating faculty must submit thoroughly developed proposals, remain engaged during the vetting and due diligence process, and use the university domain email address for all correspondence.

Must I be a citizen of the country of application to qualify?

No, however, IBM may solicit local country residency and citizenship information for legal compliance purposes as part of the award process. IBM is a US headquartered company and complies with all applicable laws and regulations.

When is the IBM PhD Fellowship nomination period?

The nomination window for the 2023 PhD Fellowships is closed. Check back on this page periodically for announcement of the 2024 PhD Fellowships.

Am I eligible if I hold more than one fellowship/scholarship/internship during the award period?

Students receiving a comparable fellowship, internship, or research funding from another company or institution (does not include academic scholarships) during the same IBM funded academic period are ineligible for an IBM PhD Fellowship.

Please contact [email protected] with any questions.

Where can I get the forms for an IBM PhD Fellowship nomination?

During the nomination period, all nominations for the IBM PhD Fellowship must be submitted by faculty electronically over the Web on a standardized form to facilitate an open and uniform competition. The nomination window for the 2023 PhD Fellowships is closed. Check back on this page periodically for announcement of the 2024 PhD Fellowships.

What are the effective dates of the 2023 PhD Fellowship?

The 2023 IBM PhD Fellowship begins in the fall semester of 2023 and covers the 2023-2024 academic years. The associated internship may be a summer assignment 2023 or 2024, or an on- site assignment during the academic year, depending on the arrangements made between the awardee, the IBM mentor, and the faculty advisor.

Can an IBM employee or IBM contractor nominate a PhD student for an IBM PhD Fellowship award?

IBM employees, IBM supplemental employees and IBM contractors may not submit IBM PhD Fellowship nominations.

Can an IBM employee be nominated for an IBM PhD Fellowship?

IBM employees are not eligible to be nominated for an IBM PhD Fellowship.

Is the internship mandatory?

The internship is not mandatory; but it is encouraged. Many IBM PhD Fellowship interns tell us that the internships help them to understand the industrial research, development or consulting services environments better, which then helps them in making better career decisions. It also broadens their technical network and strengthens their technical experience.

How are IBM PhD Fellowship recipients selected?

Award recipients will be selected based on their overall potential for research excellence, the degree to which their technical interests align with those of the IBM focus areas listed in the call, and their progress to-date, as evidenced by publications and endorsements from their faculty advisor and department head.

Does IBM embrace diversity?

The program seeks to increase the number of under-represented minority students in the referenced science topics of interest by encouraging a diverse applicant pool.

How will I know if my Nominee is awarded an IBM PhD Fellowship?

Award recipients will be finalized in 2Q-4Q 2023. A formal letter of congratulations will be sent to the award winners, but finalization of the award is contingent upon the faculty member engaging with IBM to complete all required due diligence documentation.

How do I find out about the use of my personal data?

Information provided in the IBM PhD Fellowship application is used only to vet your application. The faculty member will be given an opportunity to consent to a privacy policy, and all nominees will also be asked to return a consent as well. Privacy is of utmost importance to us and records are retained as applicable to U.S. Tax regulations. To learn more about IBM's data privacy, read IBM's  Privacy statement.  For a particular inquiry please send an email to: [email protected]

What are the award payment documentation requirements for IBM PhD Fellowship Awardees?

Please note, because IBM PhD Fellowship awards to students are governed by US charitable giving rules and regulations, the recipient institutions will be required to provide additional documentation.

How and when are payments made?

The IBM PhD Fellowship payments are sent to the university no later than the last quarter of the year. The timing of the payment depends heavily on the engagement of the nominator and the university in returning all documentation expeditiously. Awards are payable to the university or foundation, not directly to the student awardee. All nominations must include contact information for a university finance administrator for the department (designated in the nomination form by the faculty advisor) who can confirm details for payment.

What follow-ups occur with IBM PhD Fellowship program?

The IBM PhD Fellowship program may survey, arrange an outcomes call, or engage with the awardees mentor, the awardee, or the faculty for updates. The results and feedback are used to improve the program.

As a nominated candidate how do I gain access to the information provided by the faculty?

You may request a copy of the submitted nomination form from the faculty who submitted the nomination.

What if I have more questions?

For questions not addressed here or on the program tab above, send an email to [email protected] .

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IARCS home > ACTIVITIES > Grants

About ACM India-IARCS travel grants

Since 2003-2004, IARCS has made available grants for partial support to travel to conferences and other academic meetings in all areas of Computing Science, both in India and abroad.

Eligibility

To apply for a grant, you have to be affiliated as a student or a faculty member to an academic institution based in India.

Grants are available to support travel to an academic conference outside the country. The support can be used to cover travel costs and conference registration fees.

How to apply

Fill in your application details in the online application form .

Send the following details by email to [email protected] with subject "Request for IARCS travel grant" .

Please submit your application using this form .

Applications since April 2023 have not been processed yet due to technical difficulties. We will notify you over email as soon as the decisions are made — tentatively by the end of July 2023. Apologies for the inconvenience caused.

Please do not send any material by post. We will contact you if we need additional information to process your application.

Details required when you apply

Notification

IARCS will endeavour to notify applicants of the status of their grant within a month of receiving the application.

Thomas J. Watson Fellowship

Jeannette k. watson fellowship, watson futures.

• Our Fellows

The Thomas J. Wat­son Fel­low­ship is a one-year grant for pur­pose­ful, inde­pen­dent explo­ration out­side the Unit­ed States, award­ed to grad­u­at­ing seniors nom­i­nat­ed by one of 41 part­ner insti­tu­tions .

Become a Watson Fellow

The Watson Fellowship is a rare window after college and pre-career to engage your deepest interest on a global scale. Fellows conceive original projects, execute them outside of the United States for one year and embrace the ensuing journey. They decide where to go, who to meet and when to change course. They do not affiliate with academic institutions and may not hold formal employment.

The program produces a year of personal insight, perspective and confidence that shapes the arc of fellows' lives. Started in 1968, Watson Fellows comprise leaders in every field. The one year stipend is $40,000. In addition, the foundation provides (through reimbursement) health insurance, the equivalent of 12-months of payments on outstanding institutional and federally guaranteed (Perkins, Stafford) loans, and an additional stipend for the support of Personal Assistance Services (PAS) or spouse. Only partner colleges may nominate students.

Am I Eligible?

You are eligible to apply for the Watson if you are a US Citizen or international student applying in the academic year that you receive your bachelor’s degree and are nominated by one of our 41 partner institutions . We do not accept at-large applications. All majors and fields of inquiry are eligible. We strongly recommend that applicants and fellows are up-to-date on their COVID-19 vaccinations.

The foundation's vision and values grow from the belief that a diversity of people, ideas, and experiences is critical to creating more humane and effective leaders; Watson Fellows are selected without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or disability.

We encourage you to contact your campus advisor with questions regarding eligibility and accommodations.

Selection Criteria

Qualities sought in the selection of fellows include:

• Imagination
• Independence
• Emotional Maturity
• Resourcefulness
• Responsibility

Fellow Expectations

Everyone who participates in the program must be able to do the following, either independently or with the support of Personal Assistance Services (PAS) .

Attend the pre-departure webinar (spring)

Depart by August 1 of the award year

Remain outside of the United States for twelve consecutive months

Remain outside countries that are US State Department Level 3 or 4 (or areas within countries listed as "Do Not Travel" and "Reconsider Travel") on US Treasury Sanction , or designated CDC Level 3 .

Submit quarterly reports and an end of year expense report

Attend the returning fellows' conference (August)

Application Process

• Ensure eligibility
• Meet with your campus advisor
• Complete the application including:
• Your Personal Statement - What has convinced you to apply for the Watson? What do you hope to benefit from the year?
• Your Project Proposal - Your project must sustain your interest amidst the highs and lows of a year in unfamiliar places. What is your plan for the 12-month period? What opportunities and challenges are unique to your project?
• 2 Recommendations
• Complete the campus selection process

If nominated by your college you will enter the national selection process and have a one-hour interview with a foundation representative. Please ask your campus advisor about internal deadlines. The national selection process begins in November. Awards are announced in mid-March.

• IEEE Xplore Digital Library
• IEEE Standards
• IEEE Spectrum Online
• More IEEE Sites

Student Travel Grants

On a competitive basis, IEEE ICC 2023 offers a number of student grants to students who have registered and co-authored an accepted peer-reviewed paper for the conference. The IEEE ComSoc, US National Science Foundation, and Women in Communications Engineering (WICE) sponsor the student grant. These grants encourage participation by students who would normally find it difficult to attend. Women, minorities, undergraduate or beginning graduate students, and first time ICC attendees, are especially encouraged to apply. No more than one student per institution will be supported. No postdocs, faculty, or other senior research personnel may be supported by the grant. These student grants will enable sharing scientific information and stimulating research interests for students in the field of communications and networking. 

IEEE COMSOC STUDENT GRANTS

On a competitive basis, IEEE ICC 2023 offers a number of ComSoc grants to students who have co-authored an accepted peer-reviewed paper for the conference. Each IEEE sponsored grant is up to US$1250 but no more than the actual travel expenses.

APPLICANT ELIGIBILITY

• Each applicant must be a Student Member or Graduate Student Member of the IEEE Communications Society at the time he/she applies for the grant; 
• Each applicant must be a co-author of an accepted paper in ICC 2023 and present it at the conference; 
• Each applicant must be a full-time student registered toward a Bachelor, Masters, or PhD degree in computer science, engineering or related field in a college or university when submitting the application; 
• During the expense reimbursement stage, the student applicant must show the proof of having registered to attend ICC 2023. 

NSF STUDENT TRAVEL GRANTS

Each NSF sponsored grant is US$1250

• Each applicant must be a full-time student registered toward a Bachelor, Masters, or Ph.D. degree in computer science, engineering or related field in a US-based institution when submitting the application; 
• The applicant does not need to be an author of a paper accepted in ICC 2023; 
• This grant particularly encourages women, minorities, undergraduate or beginning graduate students, and first time ICC attendees to apply. 

REQUIREMENTS FOR NSF STG AWARDEE

All flights made on an NSF travel grant award must be either on a US-flag carrier or ticketed through a US-carrier (e.g. codeshare flights on international airlines). Each awardee must ensure active participation in the conference.

IEEE WICE STUDENT GRANTS

On a competitive basis, IEEE ICC 2023 offers a number of WICE grants to students who have co-authored an accepted peer-reviewed paper for the conference. Each IEEE sponsored grant is up to US$1000 but no more than the actual travel expenses.

• Each applicant must be a Student Member or Graduate Student Member of both the IEEE Communications Society and IEEE WICE at the time he/she applies for the grant; 
• To be qualified for the funding from WICE, the awardee is required to attend the WICE events at ICC 2023; 

HOW TO APPLY FOR A STUDENT TRAVEL GRANT

Applicants should create their application as a single PDF file, following the format described below. Select the travel grant which you want to apply.

• For Workshop Papers
• ​​​​​​​ For Workshop Papers

Then, submit the application.

WHAT TO SUBMIT

Please make sure to upload in EDAS all the required application materials: 

A support letter from the student’s advisor (the advisor can directly submit the reference letter on EDAS). 

The applicant’s up-to-date resume including citizenship (required), if this is the first-time attendance of ICC or not (required for NSF STG), ethnicity and gender (optional, used to broaden the participation of under-represented students). 

A half-to-one page letter from the student to state the purpose of attending the conference. 

We remind you that students who are awarded a student travel grant must register and attend the conference .

IMPORTANT NOTES

Payment will be made only to grant recipients who submit an expense report with all the receipts no more than 45 days after the conference. More details will be provided to the students who are selected to receive a Student Travel Grant. 

IMPORTANT DATES

Application Deadline : April 10, 2023 

Acceptance Notification : April 15, 2023

Please address any questions to the Student Travel Grant co-chairs: Prof. Filippo Malandra , Prof. Margot Deruyck , and Prof. Baek-Young Choi with a mandatory title: “IEEE ICC 2023 STG Question: <Your last name>”. 

NON-DISCRIMINATORY POLICY

IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws. For more information on the policy, visit the IEEE website .

ACKNOWLEDGMENTS

We extend our sincere appreciations to IEEE ComSoc, US National Science Foundation and WICE for Supporting IEEE ICC 2023 grants.

In later stage, the awardees will be mentioned here

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Microsoft, Quantinuum claim breakthrough in quantum computing

Microsoft and Quantinuum on Wednesday said they have achieved a key step in making quantum computers a commercial reality by making them more reliable.

Canadian payments firm Lightspeed Commerce will cut about 280 jobs as part of a larger reorganization and cost-reduction plan, it said on Wednesday.

Race, Citizenship, and Red Scares: Robert Robinson and Foreign Service Officer Bill Davis Page URL copied to clipboard!

When U.S. citizens travel abroad with their official documents, like visas and passports , they expect to be able to travel freely. And they also expect to be able to return to the United States after their trip, whether it be for leisure or work travel. When they are abroad, they expect to be able to turn to diplomats at U.S. embassies or consulates if they run into trouble.

But for many years in the 20th century, racism and fears of communism denied American citizens these rights. Robert Robinson, a naturalized Black American citizen, was trapped in the Soviet Union for 44 years. The practice of diplomacy and the work of American diplomats caused this to happen, but it was also diplomacy and the advocacy of diplomats that eventually righted the wrong.

The Story of Robert Robinson

Robert Robinson was born in Jamaica in 1906. His parents moved to Cuba when Robinson was five, and soon after, his father deserted the family. In his teen years, Robinson studied tool and die manufacturing, hoping eventually to become a mechanical engineer. He also dreamed of going to the United States to find work in this industry and financially support his mother.

Robinson took that leap in 1923 when he was 17 years old, moving to Harlem in New York City. His passion for manufacturing and interest in the auto industry drew him to Detroit a few years later. Applying for a tool and die maker job at Ford Motor Company, he quickly found that the white managers refused to accept the experience of a young black man. To get his foot in the door, he applied for a job sweeping floors. Within four months, he was able to enroll in the factory’s tech school, and ten months later, he graduated as the only Black toolmaker in the company. In 1929, he became a naturalized U.S. citizen.

A group of Soviet Russians arrived at the factory in 1930. The United States had broken off diplomatic relations with Russia in 1917 after the Russian Revolution and had not yet established bilateral relations after the Union of Soviet Socialist Republics (USSR) was formed in 1922. That didn’t stop citizens from traveling between countries, and the Russians were very interested in learning about American methods of industrial and agricultural production.

The Russians asked Robinson to work at a Soviet Union state-owned factory on a one-year contract. They offered him $250 a month, rent-free housing, 30 days paid vacation, and passage to and from the Soviet Union.

Robinson Travels to the Soviet Union

Robinson made $140 a month working for Ford and had not yet been able to bring his mother to the United States. At 23, Robinson had no interest in communism or politics. He wanted professional and economic advancement and eagerly accepted the Russians’ offer, traveling to the Soviet Union with a group of fellow Ford workers. He was the only Black person selected.

Living and working under the Russian Soviet communism system was a radical change for Robinson. When his white American coworkers refused to eat or bunk with him, insisting on segregated facilities, the Soviet captain sternly told them that, in that case, they would not eat or sleep, as they were now bound by Soviet laws prohibiting racial segregation.

Robinson Is Attacked by Two White Coworkers

Intent on exacting revenge, two white coworkers jumped Robinson shortly after they began their factory work. Robinson fought back, beating his attackers. He feared the worst. Experience in the United States had taught him that Black people were often jailed or killed in similar situations.

Much to his surprise, the Soviet police listened to his side of the story and arrested his white coworkers.

Russian newspapers quickly covered the story, using it as a propaganda opportunity to portray Soviet communism as a system that treated everyone equally and claiming it was superior to American democracy. The Soviet courts prosecuted Robinson’s attackers, found them guilty of “national chauvinism,” and ordered them deported back to the United States.

We will not tolerate the practices of bourgeois America in the USSR. – Trud (USSR newspaper), August 9, 1930

Robinson After the Trial

For Robinson, the verdict meant he could live and work in peace. His year contract up, Robinson accepted another year contract and would continue to do so for the next few years. With the money he earned, he had been able to move his mother from Cuba to Harlem and support her comfortably. He was even able to visit her for six weeks in 1933 and noted that the Great Depression was getting worse.

“Breathing seemed easier, my heart felt lighter, and the tension that was always a part of me was gone. I was floating. This must be what freedom feels like.” – Robert Robinson in response to the Soviet Court’s verdict

Because of the notoriety of the racist assault and trial, Robinson assumed he would not be able to return to the Ford Motor Company or comparable work. He was determined to keep working in the Soviet Union as long as he could.

Robinson is Elected to Moscow’s City Council

But Robinson’s feelings of peace and security would not last long. In 1934, his Russian factory coworkers nominated him to serve on Moscow’s city council, and he was elected—even though he was an American citizen and not a member of the communist party.

Horrified at being put in this new role but afraid if he refused, he would lose his contract, Robinson agreed and secretly resolved to return home after his contract expired.

“I was shocked. Without my consent, against my will. I was never asked.” – Robert Robinson, in response to being elected to the Moscow City Council

In the widely read TIME Magazine in the United States, the article “ Black Blank; Russia ” about Robinson used racist language similar to 19th-century rhetoric defending slavery. The author implied that Black Americans would turn to violence because of communism. The article said, “Negroes, so every Soviet child is taught, are the Black Hopes of Communism in the U.S. Sooner or later, if properly primed by Moscow, they will ‘arise and slash [their] thraldom’s chains’ as the Soviet anthem puts it. Nowhere else in the world is a Negro so pampered as in Russia.”

Robinson’s American Citizenship At Risk

In 1933, the United States established diplomatic relations with the Soviet Union and opened an embassy in Moscow. U.S. diplomats now had on-the-ground access to information and were well-informed about the activities of Americans living and working in the Soviet Union.

Robinson was already under suspicion of being under communist influence after the 1930 assault and trial. He began receiving letters from the U.S. Embassy in Moscow notifying him that he would have to return to the United States immediately.

The reason? The letters stated that since Robinson had not returned to the United States within five years of leaving for the Soviet Union, he was at risk of losing his U.S. citizenship.

A 1907 immigration law stated that any naturalized citizen leaving the United States could not remain abroad for over five years without returning. The U.S. government considered naturalized citizens who left and did not return to have voluntarily given up their rights to U.S. citizenship. But Robinson had returned to the United States in 1933 for six weeks to visit his mother.

He pleaded his case to the embassy, but officials refused to look at his documentation and told him again that he must return immediately.

Robinson was in a bad spot. He knew finding work in the United States would be difficult, but he also was getting increasingly nervous about staying in the Soviet Union.

He appealed to the U.S. Ambassador, William Bullitt, who agreed to see him. Robinson asked his friend, African American journalist Homer Smith to accompany him to help plead his case.

Bullitt listened sympathetically at first but also refused to look at Robinson’s documentation and told him he had to return home. Smith then interjected, calling Bullitt “comrade,” the common expression used between Soviet citizens. Bullitt erupted in fury, yelling that he was an American and not a communist, and threw both men out of his office.

Robinson’s heart sank. To make matters worse, Smith smiled at Bullitt and said, “Goodbye, comrade ambassador.” Robinson knew then his cause was lost.

Robinson Stripped of his Citizenship

Faced with economic hardship back in the United States, Robinson asked his boss at the Soviet factory what to do. The boss assured him that these cases had arisen in the past, but U.S. citizens had always been allowed to return. He promised Robinson he would receive Soviet citizenship allowing him to work and live in the country as long as he wanted.

Robinson decided to stay, and within the next few years, the U.S. courts stripped Robinson of his naturalized citizenship, declaring that he had expatriated himself under the 1907 law.

Despite the obstacles caused by World War II and its aftermath, Robinson resolved to try and leave the Soviet Union for good. The only way that seemed possible was to obtain a vacation passport, then never return. After the War ended in 1945, Soviet laws made it nearly impossible for its citizens to travel outside the country.

In 1953 Robinson received a telegram from his brother, letting him know that their mother was critically ill. Robinson requested a vacation passport to see her, but it was denied, and his mother passed away. He began to doubt he could ever leave but never lost an opportunity to make a personal connection that might help him in the future.

“I sensed that with every passing year, my chances of returning to America were growing dimmer. After all, the Kremlin’s propaganda apparatus had hailed Robert Robinson as an oppressed Black American who had found refuge and freedom in the Soviet Union.” – Robert Robinson

A Fortunate Meeting: Robert Robinson and Bill Davis

An opportunity arose in 1959 when Moscow was the site of an international exposition. Expositions are public events where countries are invited to showcase the best their country has to offer.

The United States had American tour guides who spoke fluent Russian to describe the exhibits to Russian attendees. William (Bill) B. Davis, an African American government employee, was one of the guides. Davis was eager to join the U.S. Foreign Service, and thought that his work at the exposition would help his application.

Davis was assigned to demonstrate the IBM exhibit. He noticed a Black man in the crowd listening to his presentation.

“In polite but crisp Russian language, he said, ‘Hello.’ I responded in Russian. He then asked where I was from. I replied, ‘Detroit.’ The serious expression that had been on his face gave way to a smile.” – Bill Davis on his first meeting with Robinson in 1959

The two made an instant connection. Davis spent several hours listening to Robinson’s story. While he had empathy for Robinson’s plight, Davis told him that he could not do anything for him, as Robinson was a Soviet citizen. He did promise to help him in any way he could if Robinson’s situation changed.

Robinson Receives Help from Uganda

In the 1960s, Robinson persevered in making people-to-people connections. This was also the time of independence movements in Black African nations, and both the Soviet Union and the United States sought to gain allies in the region. The Soviets invited Black African students to study in Moscow, and Robinson became friends with Ugandan students. They, in turn, introduced him to the Uganda ambassador to the Soviet Union, Matiya Mutyaba (Mathias Lubega, anglicized name).

Ambassador Mutyaba and Robinson became fast friends, and Robinson trusted the ambassador with his story. Mutyaba promised to help him. Upon his return to Uganda, Mutyaba issued a formal letter of invitation for Robinson to vacation in his country. The Soviets did not risk offending an ally they wished to cultivate and granted Robinson the travel passport.

“In my hands was my ticket to freedom, which I had been struggling to obtain for more than twenty-eight years. I fell on my knees and thanked God.” – Robinson on receiving his travel passport in 1973

Once safely in Uganda, Ambassador Mutyaba introduced Robinson to high-level officials in the Uganda government, including none other than Idi Amin, who had established himself as president after a 1971 military coup.

In order to stay in Uganda, Robinson needed a job, and his personal connections with senior officials helped land him one–teaching mechanical engineering at Uganda Technical College. The Uganda government sent a letter to Soviet officials, notifying them that Robinson would not be returning to the Soviet Union any time soon. Once again, unwilling to risk offending the Ugandans, the Soviets did not contest the request.

Robinson’s Return to the United States

It was at the Technical College that Robinson would make another fortunate connection that would change his life dramatically. He met a fellow instructor, Dr. Zylpha Mapp, an African American woman. Their fast friendship led to marriage in 1976.

As political tensions within Uganda and an impending war with neighboring Tanzania loomed, the Robinsons decided it was time to try and return to the United States for good. Robinson worried that his 1930s troubles with the U.S. government would prevent him from entering the country.

“I assumed that my files with the State Department contained damaging statements that would block my chances with the U.S. government. I had only one contact in the U.S. Bill Davis, a career diplomat with USIA.” – Robert Robinson

He turned to his old friend, Bill Davis, for help. Davis, now a long-serving Foreign Service Officer, sprang into action, working with his connections in the U.S. Immigration and Naturalization Service and the Department of State to obtain a travel visa for Robinson in 1977.

Robinson arrived unannounced at his brother’s door in New York. They had not seen one another since 1930. He didn’t know his brother had traveled to Washington, DC, to the Department of State to plead his case. His brother said State Department officials told him that Robinson did not wish to leave.

Robinson Regains His U.S. Citizenship

Robinson also visited Bill Davis in Washington and expressed his desire to move back permanently to the United States. Davis again promised to help and was able once again to advocate on Robinson’s behalf with USCIS and the Department of State’s Bureau of Consular Affairs to get him a Green Card in 1978. This official U.S. documentation enabled Robinson to live and work permanently in the United States.

In 1986, at the age of 80, Robert Robinson once again became a naturalized citizen of the United States of America.

Robinson’s self-advocacy, coupled with his natural diplomatic skills of diplomacy, led him to make connections with Ambassador Mutyaba and FSO Bill Davis to restore his citizenship.

Bill Davis encouraged Robinson to write his autobiography detailing his case and his life inside the Soviet Union. Published in 1988, Robinson’s suggestions on how the United States and the Soviet Union can improve relations are still relevant today–and are some of the foundations of American diplomacy and foreign policy.

Sources Consulted and for Further Reading

Robert N. Robinson with Jonathan Slevin, Black on Red: My 44 Years Inside the Soviet Union (Washington, D.C.: Acropolis Books, 1988).

Joy Gleason Carew, Blacks, Reds, and Russians: Sojourners in Search of the Soviet Promise (New Brunswick, NJ: Rutgers University Press, 2008).

Allison Blakely, Russia and the Negro: Blacks in Russian History and Thought (Washington: Howard University Press, 1986).

Kate A. Baldwin, Beyond the Color Line and the Iron Curtain: Reading Encounters in Black and Red , 1922-1963 (Durham: Duke University Press, 2002).

Barbara Keys, “An African-American Worker in Stalin’s Soviet Union: Race and the Soviet Experiment in International Perspective,” The Historian (Spring 2009, Vol. 71, No. 1), pp. 31-54.

David E. Greenstein, “Assembling ‘Fordizm’: The Production of Automobiles, Americans and Bolsheviks in Detroit and Early Soviet Russia,” Comparative Studies in Society and History (April 2014, Vol. 56, No. 2), pp. 259-289.

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Notice of FY 2025 H-1B Cap Initial Registration Selection Process Completion and Cap Season Reminders

H-1B Initial Electronic Registration Selection Process Completed

U.S. Citizenship and Immigration Services has received enough electronic registrations for unique beneficiaries during the initial registration period to reach the fiscal year (FY) 2025 H-1B numerical allocations (H-1B cap), including the advanced degree exemption (master’s cap). We have randomly selected enough properly submitted registrations for unique beneficiaries projected as needed to reach the H-1B cap and have notified all prospective petitioners with selected beneficiaries that they are eligible to file an H-1B cap-subject petition for such beneficiaries.

Registrants’ online accounts will now show one of the following statuses for each registration (that is, for each beneficiary registered):

• Submitted:  The registration has been submitted and is eligible for selection. If the initial selection process has been completed, this registration remains eligible, unless subsequently invalidated, for selection in any subsequent selections for the fiscal year for which it was submitted.
• Selected:  Selected to file an H-1B cap petition.
• Not Selected: Not eligible to file an H-1B cap petition based on this registration.
• Denied – duplicate registration:  Multiple registrations were submitted by or on behalf of the same registrant for the same beneficiary. If denied as a duplicate registration, all registrations submitted by or on behalf of the same registrant for this beneficiary for the fiscal year are invalid.
• Invalidated – failed payment: A registration was submitted but the payment method was declined, not reconciled, or otherwise invalid.
• Deleted: The submitted registration has been deleted and is no longer eligible for selection.
• Processing submission:  USCIS is processing your submission. It may take up to 72 hours for all of your case information to show on the case details page. While it is processing, you will be unable to access your draft.

For more information, visit the  H-1B Electronic Registration Process  page.

FY 2025 H-1B Cap Petitions May Be Filed Starting April 1

H-1B cap-subject petitions for FY 2025, including those petitions eligible for the advanced degree exemption, may be filed with USCIS beginning April 1, 2024, if filed for a selected beneficiary and based on a valid registration.

Only petitioners with registrations for selected beneficiaries may file H-1B cap-subject petitions for FY 2025.

An H-1B cap-subject petition must be properly filed at the correct  filing location (see H-1B Form I-129 Filing Location Change to Lockbox section below)   or online at  my.uscis.gov and within the filing period indicated on the relevant selection notice. The period for filing the H-1B cap-subject petition will be at least 90 days. Petitioners must include a copy of the applicable selection notice with the FY 2025 H-1B cap-subject petition.

Petitioners must also submit evidence of the beneficiary’s valid passport or travel document used at the time of registration to identify the beneficiary.

Petitioners filing for selected beneficiaries based on their valid registration must still submit evidence or otherwise establish eligibility for petition approval, as registration and selection only pertains to eligibility to file the H-1B cap-subject petition.

For more information, visit the  H-1B Cap Season  page.

New Fees and Form Edition

On Jan. 31, 2024, USCIS published a  final rule   that adjusts the fees required for most immigration applications and petitions. The new fees are effective April 1, 2024. Petitions postmarked on or after April 1, 2024 , must include the new fees or we will not accept them. Additionally, there will be a new 04/01/24 edition of  Form I-129, Petition for a Nonimmigrant Worker . There will be  no grace period  for filing the new version of Form I-129 because it must include the new fee calculation.

What to Know About Sending Us Your Form I-129.

• We will accept the 05/31/23 edition of this form if it is postmarked  before  April 1, 2024;
• We will not accept the 05/31/23 edition of this form if it is postmarked  on  or  after  April 1, 2024; and
• We will only accept the 04/01/24 edition of this form if it is postmarked  on  or  after  April 1, 2024.

We will use the  postmark date  of a filing to determine which form version and fees are correct but will use the  received date  for purposes of any regulatory or statutory filing deadlines.

As a reminder, we recently  announced  a  final premium processing fee rule  that increased the filing fee for  Form I-907, Request for Premium Processing Service , to adjust for inflation, effective Feb. 26, 2024. If we receive a Form I-907 postmarked on or after Feb. 26, 2024, with the incorrect filing fee, we will reject the Form I-907 and return the filing fee. For filings sent by commercial courier (such as UPS, FedEx, and DHL), the postmark date is the date on the courier receipt.

Online Filing and Organizational Accounts

On Feb. 28, 2024, we launched new online organizational accounts that allow multiple people within an organization and their legal representatives to collaborate on and prepare H-1B registrations, H-1B petitions, and any associated Form I-907. Information on organizational accounts is available on the  Organizational Accounts Frequently Asked Questions page.

We also launched online filing of Form I-129 and associated Form I-907 for non-cap H-1B petitions on March 25. On April 1, we will begin accepting online filing for H-1B cap petitions and associated Forms I-907 for petitioners whose registrations have been selected.

Petitioners will continue to have the option of filing a paper Form I-129 H-1B petition and any associated Form I-907 if they prefer. However, during the initial launch of organizational accounts, users will not be able to link paper-filed Forms I-129 and I-907 to their online accounts.

H-1B Form I-129 Filing Location Change to Lockbox

Starting April 1, 2024, H-1B and H-1B1 (HSC) Form I-129 petitions are no longer filed directly with the USCIS service centers. All paper-based H-1B and H-1B1 (HSC) Form I-129 petitions are now filed at USCIS lockbox locations. This includes cap, non-cap, and cap-exempt H-1B filings.

We will reject H-1B or H-1B1 (HSC) petitions received at a USCIS service center on or after April 1, 2024. There will be  no grace period  provided.

USCIS has specific mailing addresses for cases that are subject to the H-1B cap. To determine the correct mailing address, please see our  Form I-129 Direct Filing Addresses  page.

If a petition is filed at the wrong location, we may reject the petition. Rejected petitions will not retain a filing date. If we reject a petition because it was filed at the wrong location, it may be refiled at the correct location, or online. H-1B cap subject petitions may be refiled at the correct location, or online, as long as the petition is refiled during the designated 90-day filing window listed on the selection notice.

No More Pre-paid Mailers

As of March 25, 2024, we are no longer using prepaid mailers to send out any communication or final notices for any H-1B or H-1B1 (HSC) petitions. With H-1B intake now occurring at the lockbox or online, we will not be able to use any prepaid mailers for H-1B or H-1B1 (HSC) filings.

The process of printing and mailing H-1B petition approval notices by first-class mail is fully automated. For petitions filed online, myUSCIS account holders will also receive an email or text message notification in their myUSCIS account when there is a case status change on a case in their account, followed by a paper notice by mail.

Receipt Notice Delays

When we receive a timely and properly filed H-1B cap subject petition, the petitioner (and, if applicable, the petitioner’s legal representative) will be provided a Form I-797, Notice of Action, communicating receipt of the petition. Due to increased filing volumes typically seen during H-1B cap filing periods, there are instances where a paper petition is timely and properly filed by mail, but issuance of the Form I-797 is delayed. If you are a petitioner and have confirmation from the delivery service that the petition was delivered, but you have not yet received a Form I-797 confirming receipt of the petition, you should not submit a second petition. If you have confirmation from the delivery service that the petition was delivered and you then submit a second H-1B cap petition for the same beneficiary, you will be considered to have submitted multiple H-1B cap petitions. This will result in denial or revocation of both petitions.

If more than 30 days have passed since the confirmation of delivery and you have still not received a Form I-797, you may contact the  USCIS Contact Center  for assistance.

If you receive notification from the delivery service, or your tracking information suggests that there may be a delay or damage to the package or that the package was misrouted, you should follow the Delivery Service Error Guidance on the  H-1B Cap Season  webpage.