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8 Field Trip and School Permission Forms to Make Your Life Easier

Because who has time to reinvent the wheel?

While some schools may be lucky enough to have transitioned to electronic permission slips, many are still relying on the same photocopies that they’ve had for years. Thankfully, we’ve got some spiffy new school permission forms templates to help you retire your old forms without too much heavy lifting.

1. Class Party or Project

When you’re planning a class party or project, this template is a great start. You can use it as is to address any concerns about allergies or adjust it to collect other information, like supply donations or even available volunteers.

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2. School Dances

There comes a time in each student’s life when they’re presented with the opportunity to get down and funky with a group of their peers. At that time, it falls on many an adult to help students manage responsibilities and expectations. This permission slip helps do just that with student, guest, and guardian signatures, and much more.

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3. Movies and Other Media

With all of the digital learning resources available nowadays, you may think permission slips for these tools are no longer necessary. As mindful as you may be in making your selections, you still might want to solicit specific approval for certain content. This quick and easy form is the way to do it.

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Speaking of potentially sensitive content, sex ed likely requires permission, no matter what it’s called, what grade it’s for, or what class it’ll be in. In addition to documenting approval, this form provides information parents and guardians are sure to find useful before their student participates in any discussions.

5. Extracurricular Transportation

Kids today have an amazing number of options available when it comes to extracurricular activities—and just as many when it comes to getting to and from them. Coaches, leaders, and other staff will love having this form at the ready to get transportation permissions on file in record time.

6. Field Trip Lite

This is a great field trip permission slip without all the fuss. Just enter the facts and send it on its way.

7. Field Trip Plus

For those who sleep a little more easily at night when they have a bit of legalese covering their backsides, the additions in this two-pager may be the better choice. Plus, the added room in the layout gives you plenty of space to load up on trip details, if that’s more your style.

8. Overnight Field Trip

Fair warning: This one has a lot of fine print! But what else would you expect to counter the increasing liability that comes with an overnight field trip?

What school permission forms templates should we add to this list? Let us know in the comments and we’ll create more templates!

Plus, the best field trip ideas for every age and interest (virtual options too), you might also like.

260+ Field Trip Ideas for Grades Pre-K Through 12 (In-Person and Virtual)

Get out of the classroom and explore the world! Continue Reading

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FREE 21+ Field Trip Permission Forms in PDF | Ms Word | XLS

FREE 21+ Field Trip Permission Forms in PDF | Ms Word | XLS

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Field trip permission forms speak for itself wherein there is a document that officially asks for permission about a particular group or organization to undergo a trip. Such trips can be anywhere; the generic  travel forms will have to thoroughly discuss the details on when or where to go on tours. In most cases, these permissions are to get sent for the parents or guardians. In schools, students cannot just go anywhere if parents do not allow it anyway since there are critical underlying factors for traveling, too, like having students go missing or encountering accidents. It will be formal to process the permission documents for awareness afterward on who will be allowed for these trips or not.

What makes permission sheets so important is for recognizing the confirmation statement after whether specific individuals will join the outing or the other way around. Besides answering the 5 Ws in a document, there should be clarity in asking permission too because maybe what gets expected to happen turns out differently during the actual outing day. Lies are also prohibited because if accidents and issues happen later, the form may get used for litigation like when safety was absent from the travel. Ensuring that the trips run successfully will be essential, but the security and assurance of students matter most for the parents, especially.

A permission form carries out relevant information from the schedule , itinerary, and the like. What it also carries involves a series of benefits that can prove how useful the forms are. The advantages also help to recognize the different functions of these sheets. Despite being made of paper for most documents, their significance still cannot be underestimated. Here are the recognizable perks expected in field trip permission documents:

The movie 127 hours was made by Danny Boyle last 2010. The story is about an adventurer, played by James Franco, who got an unfortunate canyoneering incident where his arm got stuck by a massive boulder for specific days. The character played by Franco is Aron Ralston, and he was the real man behind the story 127 hours . The actual tale ended, spoiler alert, with Ralston amputating his arm to let go of being stuck forever. As he was an expert mountaineer, it becomes expected that he surely knows what he is doing for traveling. However, his biggest mistake was not mentioning to anybody about where he plans on going. That factor became the reason why not many people had been looking for him in a few days.

Despite being independent, bringing phones would not help Ralston in canyoneering, though, because it got mentioned that there was no reception on the destination he was in. A difference may have happened if Ralston really asked for formal permission or informed ahead on essential people about the place he planned on going for safety reasons. Therefore, authorities could have looked for him upon realizing he did not return in that scenario. For field trip permission documents, it shows how important informing is because life can be an essential factor to evaluate for risk assessment too. Adequate preparation happens in being permitted ahead.

It turns easy to identify what consists of a trip permission form by observing standard permission documents and noticing their common examples. Finding out what makes the sheets similar and different will surely matter to have a clearer idea of how to make such a form for future applications. The examples usually seen here are the following:

Aside from knowing the benefits and familiarizing the parts commonly applied in trip permission forms, it will also matter to be knowledgeable about creating the sheet itself. With given steps to familiarize, rest assured that the making process will turn as a breezy idea. However, enough seriousness should still get placed in making forms because rushed results might have an unfortunate outcome. The essential ways to create these forms are:

Every document must have a great format, and the first concern is to look for an impressive template. With many editable and printable templates to pick from, there will inevitably be something to prefer in the end. Formatting can get adjusted to what any user prefers, so there is no need to settle on an unfortunate format. Anyone who views and reads information from the document will no longer struggle after being sure of what to use here.

There are labels or questions asked for the sheets like the student’s name, the guardian’s, contact information, field trip details, and more. Never forget that the documents can be filled out by whoever will get concerned, and the labels guide them on what to write or encode at the blanks. No essential question or tag should get forgotten since incomplete information may lead to some issues afterward. Most importantly, clarity is crucial to avoid inviting mistakes in the long run.

Properly organized results will take place after minding the arrangements among forms. Some forms that lack organization may have other relevant parts to be far away from each other or that there is no order to the info. For example, the first line may ask for the permittee’s signature, followed by the transportation details, then the permittee’s contact info. That example is unorganized because the transportation part should get grouped into another category.

Some forms seem very lengthy and complicated to comprehend. When those signs get noticed, that should signify about the need to change things up and keep things more uncomplicated. Maybe all students got referred to as one group, and people get confused at what level they are in, whether they are in preschool, elementary, high school, or any. By specifying their level, it gets easier to identify. On another note, try to edit some long sentences if there is a way to make it brief and easy to understand.

The last step involves reviewing and correcting all details to ensure that the final touch is close to perfect. An assessment to conduct will provide a great outcome because the errors will get noticed there. Thus, the final editing process would improve the result. There is no need to overdo this step, though, as long as the output passes professional standards instead of creating something that looks like an amateur made it.

There is always a good and bad side to most activities, so it is wrong to conclude that educational trips are wholly beneficial or entirely harmful. For boosting security and staying prepared at whatever happens among these trips, finalizing on the permission slip or form will help a lot. At the same time, organizations and businesses that planned to come up with the outing must also prioritize in keeping the process safe and successful. Hence, permittees have higher chances to agree on permission. After setting up the sheets, evaluations follow last to check if everything is okay or if changes are still necessary.

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Field Trip Permission Slip Template

A school trip to the nature park, a museum, or another city is often a thrilling adventure for kids. However, it implies increased responsibility for their chaperons as these children are under the responsibility of the school administration and are not in a controlled zone of school grounds.

While children are gaining new experiences and broadening their horizons, trouble can always seek them. To eliminate any risks and to do it lawfully, the teacher or school administration needs written permission from the parents. That is why the parents are always notified in advance regarding the upcoming field trips and activities and are asked to authorize the relevant school representatives by signing a permission slip.

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What Is a Field Trip Permission Slip?

What permission slip types should be used during field trips, how to fill out permission slip templates for a field trip, final thoughts.

A field trip permission slip is a legal document that authorizes a school chaperone who is not a parent or legal guardian to accompany a child and seek medical assistance on their behalf if needed. The content of this permission slip should include the destination and contact information of the parents for an emergency call.

Every school is required by law to obtain written permission from parents to participate in the field trip. After all, children are under the protection of the school or organization during the field trip, even after leaving the school premises. A field trip can differ by the activity type, destination, durability, and travel distance. The longer the field trip is and the farther away from home the kid goes, the more detailed and nuanced the contents of the permission slip need to be.

In general, all permission slips are issued quite simply. Still, these documents should contain all the necessary information about the child, the trip (location, activities, date of the trip, and its duration), as well as emergency contacts. The parent’s signature will mean that they consent to the child’s participation in these activities.

Depending on the organization that requires the document, there are various types of field trip permission slips, from Boyscouts of America permission slips, girls scout permission slips, or LDS permission slips.

The form for filling out field trip permission slips is usually standardized and can be divided into two main types: blanket or general permission slip and informed consent slip. Although their general content for travel information will be the same, these permission slip templates vary by the level and scope of legal responsibility they impose on the organization or school.

A blanket or general field trip permission slip  is a document that plays the role of getting rid of attraction in a judge. By signing such a document, the parent confirms their awareness and also releases the organizer from liability for children’s injuries they may receive during the trip. Even controversial cases due to the carelessness of the accompanying adults or organizations cannot be held accountable.

An   informed consent slip  is a more detailed document that will explain the purpose of the activity and any possible risks during the trip or as a result of the child’s participation in them. By signing such a document, the parent releases the school from the possibility of being held accountable for events with inherent risk. But the school will still be liable for any damage resulting from oversight or negligence.

Can a Field Trip Permission Slip Be Annual?

If a school or organization has a clear outline of all planned activities and travel for the year, they may ask parents to sign an annual activity permission slip for children. However, contact information may become outdated, or all activities may not be indicated, and thus such a permission slip would not cover all aspects and will be limited in its power. Therefore, this type of permission slip is not the most reliable one to use for the school or organization as there are a lot of loopholes to consider. It requires additional permissions for all extracurricular activities and field trips not included in the primary school schedule.

A permission slip has informational value for the parent and the ability to limit activities that may be prohibited to the child for health or other reasons. On the other hand, having a permission slip for each trip is solid legal protection for a school or organization.

Should Trip Permission Slips Be Notarized?

Some schools have built-in integrations on the school website to collect these field trip permissions online. But many schools and organizations continue to use permission slip templates for such cases.

You can use these new, developed templates on our website to customize and download them in convenient PDF versions. We make sure that all necessary details and nuances are included in our field trip permission slip templates, and they can be easily adjusted at the same time.

Here is an example of what information needs to be included in a field trip permission slip and how to quickly fill out a field trip permission slip template.

Step 1 — Insert the Student’s Information

Step 2 — Indicate the Parent or Legal Guardian Contacts

Step 3 — Include Special Restrictions

Step 4 — Provide Travel Details

Step 5 — Add Other Instructions

Step 6 — Specify the Health Insurance Information

In case of unforeseen cases, when it will be necessary to seek medical help, the chaperone may need access to the student’s medical insurance information. In the template, you need to specify all the details of the insurance, such as:

• Policy Number
• Group Number
• Insurance Phone Number

Step 7 — Indicate the Emergency Contacts

Step 8 — Sign the Form

Even though the field trip permission slip template is not an overcomplicated document to compose, missing out on the crucial details may lead to bad situations. We tried to cover all possible nuances of the field trip in our customized permission slip templates to ensure that the child is fully protected during the trip. In contrast, the school is protected from unreasonable litigations. After all, an unpleasant event or issue may arise, whether it involves school activities or not, so it is vital to ensure that you have it covered.

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10 Tips for Writing an Effective Field Trip Permission Form

Field trips provide students with enriching, hands-on experiences beyond the classroom’s four walls. Whether it’s visiting a museum, an art gallery, or a local zoo, these adventures offer valuable learning experiences.

However, preparing for these excursions also includes a crucial step: the field trip permission form creation process.

Let us guide you through the process of writing field trip permission forms that provide all the necessary information to reassure parents about their child’s safety.

Table of Contents

10 Best Tips and Strategies When Creating a Field Trip Permission Form

We’ve now established that it’s essential to have written consent for students to attend the trip, and it should include all necessary trip information parents want to know.

Fortunately, there are several strategies to ensure that signed permission forms are returned quickly. Consider the following:

1. Understand your audience — Know that your audience is parents who are concerned about their child’s safety. Keep the language simple, straightforward, and comprehensive.

2. State the purpose — Clearly outline the educational objectives of the field trip. Parents need to understand why it is beneficial for their child’s learning.

3. Provide all necessary information — Include all relevant details about the field trip, such as date, time, location, means of transportation, cost, what the students should bring, and who the accompanying teachers or chaperones will be.

4. Emergency contact details — Parents should provide their best contact information in case of emergencies.

5. Medical information — Ask for any crucial medical information about the student. This includes allergies, medication needs, and any other health-related issues.

6. Permission clause — Include an explicit clause where the parent or guardian grants permission for their child to attend the field trip.

7. Be concise yet comprehensive — While it’s essential to include all necessary information, keep the form as brief as possible to encourage parents to read it in its entirety.

8. Use an easy-to-read format — Break up information into sections or bullet points to make the form easier to digest.

9. Send reminders — Parents are busy. A reminder email or text a few days before the permission slip is due can significantly increase return rates.

10. Use a Template — Drafting field trip permission forms from scratch can be time-consuming. Consider using an online template from Fill to simplify the process.

Download the Field Trip Permission Form

Below is a  preview of Field Trip Permission Form . Use this form for free when you sign up for a Fill account

Field Trip Permission Form

Guide on How to Write a Field Trip Permission Form

Writing a field trip permission form involves clarity, conciseness, and transparency. It should clearly outline the expectations and responsibilities of both the school and the parents.

But before you even get to answer the question, “How to create field trip permission forms?” there are three main points to consider:

1. Include all the essential information

Be sure to include all relevant details, such as the date of the trip, destination, purpose, estimated time of return, and a list of activities (if applicable).

You should also spell out any additional items that may be required for the field trip, like packed lunches or special attire.

2. Provide adequate preparation time

Give parents ample time to review and return the permission form. Aim to distribute forms at least two weeks before the trip.

This not only provides parents the necessary time to consider the details but also allows for sufficient planning in case many students can’t participate.

3. Encourage communication

Let parents know that their thoughts and questions are welcome. Provide a means for them to reach out if they have concerns or require additional information. This could be an email address or a phone number.

Keeping these pointers in mind will help you create a practical and effective permission slip.

Using Fill to Create Your Field Trip Permission Form

Using a form template from a document platform like Fill can help make learning how to draft a field trip permission form much more manageable.

With its intuitive editor, you can create a form that truly reflects the details you want to convey to parents quickly and easily. Plus, with features like e-signature, it’s simpler than ever to collect parent consent for any school-related activity .

Try out our form today and get started with creating a field trip permission form that captures parents’ attention.

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Printable Field Trip Permission Slip Templates

Personalize editable field trip permission slip templates. download a school authorization template for events, field trips, and more..

Create a class trip Permission Slip templates for school outings or other procedures. Easily incorporate your company or school logo.

Download a sample Permission Slip for students

Today, we're expanding our library of school and after-school program templates by introducing a set of generic permission slip templates . These slips facilitate participation in activities like museum visits, farm trips , snow outings, and more.

These authorization templates are essential for securing parental or legal guardian consent for minors to partake in specific activities. Our letters feature editable spaces for easy customization. It's as simple as clicking and typing, similar to using your cell phone. You won't need Photoshop; you can effortlessly include relevant information such as:

• Activity details , encompassing information about the date, time, location, and purpose of the activity.
• Organizer or institution contact details.
• Student's name participating in the activity.
• Parent/guardian consent : Signature and date required from the student's parents or legal guardians granting permission for participation.
• Supplementary information : pricing, attire instructions, behavioral guidelines, etc.

Elevate your authorizations with an elegant, serious, and professional touch. Utilize our free, intuitive editor accessible from your phone, tablet, or computer. In seconds, achieve professional results akin to hiring a designer.

How to edit a Field Trip permission form template on Edit.org

Creating a permission slip format is a breeze!

• Simply click on a permission link within this article. Scroll down to find an array of additional templates.
• Choose your preferred template and commence editing.
• Customize the design to your preferences limitlessly - our editor is incredibly enjoyable to use!
• Save your alterations in our online cloud.
• Download your design in high-resolution PDF for printing or share it online as JPG or PNG.

Voila, you're done!

Customize an example of a field trip Permission Slip in minutes

Why is it necessary for a guardian to grant permission or authorization for their child to participate in an activity? Permission or authorization from a guardian for their child's participation in activities is crucial due to various legal and ethical principles safeguarding minors' welfare and rights.

Legal guardians, usually parents, bear the responsibility of making decisions on behalf of their children , including participation in potentially risky activities. Institutions organizing such activities seek signed parental permission slips to protect themselves from potential legal liabilities.

Parental consent ensures informed decisions about children's participation in specific activities, including time, location, and agreement.

Our text samples offer impeccable letters in stunning designs. Each customizable template suits your academy, school, or study center, allowing alterations in colors, fonts, images, and texts to reflect your university or class's personal style . With our intuitive platform, view changes in real-time, simplifying decision-making and experimentation with various design options like filters, colors, gradients, etc.

Join our free graphic editor now to create student permission slip template!

Free printable Permission Slip templates

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Student Field Trip Request Forms

Student Field Trip Request Forms are used by schools to formally request permission to take students on a field trip. These forms provide details about the purpose of the trip, the destination, the date and time , transportation arrangements, and other important information. They are usually filled out by teachers or school administrators and are necessary to ensure the safety and educational value of the field trip.

The student field trip request forms are typically filed by the school administration or the designated school personnel in charge of organizing the field trips.

Q: What is a student field trip request form? A: A student field trip request form is a document that is used to request permission for a group of students to go on a field trip.

Q: Why do schools use student field trip request forms? A: Schools use student field trip request forms to ensure that all necessary permission and logistics have been addressed before allowing students to go on a field trip.

Q: What information is typically included in a student field trip request form? A: A student field trip request form typically includes details such as the purpose of the trip, destination, date and time, transportation arrangements, and emergency contact information.

Q: Who needs to fill out a student field trip request form? A: The form is typically filled out by the teacher or school administrator responsible for organizing the field trip.

Q: Do parents need to sign a student field trip request form? A: Yes, parents or guardians of the students usually need to sign the form to give their permission for their child to participate in the field trip.

Q: Is there a deadline for submitting a student field trip request form? A: Yes, schools usually set a deadline for submitting the form to allow for proper planning and logistics.

Q: What happens after the student field trip request form is submitted? A: After the form is submitted, the school administration typically reviews the request, obtains necessary approvals, and communicates the decision to the involved parties .

Q: What if a student does not submit a signed student field trip request form? A: If a student does not submit a signed form, they may not be permitted to participate in the field trip for liability reasons or due to the need for signed parental consent.

Q: Can students request multiple field trips using a single form? A: It depends on the school's policy. Some schools may allow multiple field trips to be requested on a single form, while others may require separate forms for each trip.

Q: Are there any costs associated with field trips? A: There may be costs associated with field trips, such as transportation fees, admission fees, or expenses for meals. These costs are usually communicated to parents in advance.

Download Student Field Trip Request Forms

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Permission Slip Forms

The Permission Slip Forms are available free below to download for Field Trips & Activities, Youth to Volunteer. 

The Permission for Field Trips & Activities Slip is a form that must be filled out before you take any trip with any type of group of children whether it be church trip or any other kind of children's activities. The parents must read, fill out and sign the form before their child can participate in any field trip or any youth activity. In some cases, depending upon your church, they might even have you notarize the form before returning it to the church office but of course this would be up to your specific church and their policies.

The Permission for Youth to Volunteer in the Children's Ministry form is what the parent has to read, fill out and sign before their child can volunteer to help as a Youth Worker Volunteer in any type of children's activity. They would be able to participate in such church activities such as assisting in registration, nursery, classrooms, special church events and much more with the supervision of the Children's Ministry adult volunteers.

Field trips are very exciting and fun events for the children to enjoy and make memories. The church can make this a fun and enjoyable event for the children and at the same time make sure every child is covered by having the correct paperwork in place so there will not be any problem arise that might hinder the church from making sure the child is properly taken care of in the unexpected event of an emergency, etc.

When the Children's Ministry at your church begins the long process of planning an all day or extended field trip, there are many very important details that have to be addressed first such as the availability of the church buses, cars or vans before you make reservations or purchase tickets for your field trip with the children so be sure to do your preplanning ahead of time to prevent any delays or cancellations occurring and disappointing a lot of children.

If your church participates in these field trip events, you will probably need one or both of the following forms...

Note: You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms. You can get Adobe Reader free here (a new window will open so you can download it without leaving this page). If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.

Note:   These sample forms are meant to serve as example forms and should not be construed as legal documents.  Please contact a legal professional for legal language for your specific organization.

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Childrens Ministry Free Forms

Childrens Ministry forms free to download and print . Also find information on CM budget, adult application, incident-accident report, field trip, permission forms..

Youth Worker Recommendation Forms

Youth Worker Recommendation forms free to download, customize and print for your church. Also find information other Youth Ministry Forms such as Volunteer Schedule, Pledge of Commitment...

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Service Checklist Form free to download, customize and print. Also find information on Childrens Ministry Checklists for Services, Special Event Needs...

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Free Printable Daycare Forms

Field trip forms.

Free printable daycare forms will make running your in-home daycare even easier. Simply print and use immediately.

Field trip forms are mandatory if you are taking the children on any type of trip.You must have the parents sign in writing that their child(ren) have permission to go.

Parents need to be given this form in advance of any planned field trips . A simple fill in the blank form lets parents know where and when you are planning to go. Make sure each parent has signed the form prior to the trip.

Hand out reminders to the parents before the planned trip. Once the children realize their is a field trip planned... they will be very excited about it. Double check to make sure all field trip forms have been turned in.

This is my collection of field trip release forms. The first couple are general forms and can be used for any type of trip. Simply fill in the blanks to let the parents know the details and have them sign and return the bottom of the form prior to field trip day.

The second section of forms are for specific field trips. Choose the one that fits your planned trip and just fill in the blanks.

NOTE : All of the printable forms are intended for personal non-commercial use only . Daycare providers are welcome to print in quantity as needed. Just click on the form of your choice to be taken to the printable PDF file. You’ll need to have Adobe installed on your computer to see and print the files. If you don’t have it, you can get it free at get.adobe.com/reader/  

Free Printable Daycare Forms - General Field Trip Forms

More Field Trip Release Forms:

Are you planning a specific field trip? Here are some simple fill in the blank forms for field trips to a pizza parlor, park, zoo or bakery. Simply print and use!

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