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Field Trip Reminder

A school bus decorates this printable field trip reminder form for parents from teachers.

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Teaching with Jennifer Findley

Upper Elementary Teaching Blog

Field Trip Activities {Free Field Trip Resources}

I have a love/hate relationship with field trips. Some years they are great, and some I just want to sleep for twelve hours after the field trip and never speak of it again (surely I am not the only one, right?).

Field trips can fun and super educational, though. It is nice to take the students out into the “real world,” to expose them to new experiences, and teach them how to be respectful and show manners in a variety of settings. To be honest, I sometimes find it difficult to use a field trip experience to its full potential before and after the field trip (that pacing guide gets me every year). I recently put together some free field trip activities that can be used before and after a field trip and I wanted to share them with you today.

I always like to do a KWL activity about the topic or location of the field trip. A few years ago, we went to a Civil War Battlefield and completed a KWL before the trip. It was a great way to review what we had learned about the Civil War before the trip. The students also brainstormed specific things they wanted to learn about this specific battlefield location. This really helped with the participation during that part of the field trip.

Going over manners and expectation is so important for any field trip. Usually, I find myself giving a quick reminder speech before we get on the bus. However, I think this printable list of things for the students to remember is more efficient than that. Print it out the day before and go over it as a class. Then review it on the day of the field trip.

I also included a Field Trip Reminders printable because I have a hard time remembering to always tell my students to wear comfortable shoes, bring sunscreen, etc. Having this printable helps keep me organized as well.

This next field trip activity is perfect if you are going to a location with an updated website. Using this field trip research printable, have your students go on the website and do some research. This gets them excited about the field trip but also gives them knowledge to really get the most out of the trip.

After a field trip is over, I like to have my students take some time to reflect in writing about the trip. In this set of free field trip printables, I included a narrative prompt for them to describe their day and then a persuasive prompt for them to write about their opinion of the trip.

I also give my students some guidelines with this prompt, such as you must include 3 facts you learned about the topic, or you must describe 2 learning experiences you had. This keeps them from writing only about the “fun” part of the field trips, such as hanging out with their friends on the bus or eating at a park.

This is another pretty simple printable, but it gets the students reflecting on the trip and what they learned. This type of printable is perfect for homework the day of a field trip or to fill that 30 minutes to an hour you have left in the day if you took an almost all day trip. In fact, all these printable could probably fill up a day before and an after a field trip to really maximize on the learning that happened on the trip.

In addition to the printables shown, there is also a tri-fold printable and some templates for a class ABC book that could be completed after a field trip. Click on the image below to download these resources.

I hope these free field trip activities help you and your students get the most out of your field trips. Do you have any go-to activities you do before or after field trips? Let me know in the comments!

Share the Knowledge!

Reader interactions.

January 13, 2016 at 9:39 am

These are great printable for student field trip preparation! If you ever need field ideas for field trips in Georgia, check out http://www.classtrips.com/region-landing/2717/school-field-trips-in-georgia

January 13, 2016 at 12:25 pm

This is a great list, Dana! Thanks for sharing!

January 13, 2016 at 11:37 am

Awesome! This is one of those “why didn’t I think of that” moments. 🙂 Love it! Thanks for sharing!

January 13, 2016 at 2:26 pm

You are very welcome! I have those moments all the time!

January 16, 2016 at 8:42 am

This is perfect!! Thank you so much!

January 17, 2016 at 12:48 pm

You’re welcome! Thanks for stopping by!

February 1, 2017 at 11:25 pm

Hey there, Jennifer I loved this post on field trips. I usually get so caught up with planning the other logistics, I often forget or forfeit these helpful worksheets. And I have to say, I love your site, it’s very similar to mine since we both went with the Modern Blogger Pro design. How did you get yours so pretty?! It’s very nice. 🙂

September 11, 2020 at 7:11 am

Could you add some more detail? This is a very eloquent post nonetheless, so namaste!

https://besvelte.ru/user/JudsonRuggles94/

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I’m Jennifer Findley: a teacher, mother, and avid reader. I believe that with the right resources, mindset, and strategies, all students can achieve at high levels and learn to love learning. My goal is to provide resources and strategies to inspire you and help make this belief a reality for your students.

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Field trip checklist, what is field trip checklist.

A Field Trip Checklist is a comprehensive list of items and tasks that need to be taken care of before, during, and after a field trip. It ensures that all necessary precautions and arrangements are in place, so that the trip runs smoothly, and everyone remains safe and secure. This list can cover everything from packing the right equipment and supplies, to arranging transportation and accommodations, to communicating with the team and providing first aid if needed. The Field Trip Checklist is an essential tool for anyone who is organizing or participating in a field trip, as it helps to minimize the risk of forgotten or neglected items and reduces the stress and confusion that can come with managing a trip.

Who use Field Trip Checklist?

A Field Trip Checklist is an essential tool for anyone responsible for organizing, planning and executing a field trip for a group of people. It helps ensure that all necessary steps are taken and important items are not forgotten. Here are some specific use cases for Field Trip Checklists and who it matters to:

• School teachers and staff: When planning a field trip for a school group, teachers and staff can use a Field Trip Checklist to make sure they have everything covered, from transportation arrangements to emergency contact information.
• Tour operators: For tour operators, a Field Trip Checklist helps ensure that each trip runs smoothly, with all necessary equipment and supplies accounted for, and all attendees accounted for throughout the trip.
• Scout leaders: Scout leaders can use a Field Trip Checklist to make sure they have all the necessary equipment and supplies for a successful camping or hiking trip, and to keep track of the group throughout the trip.
• Businesses and organizations: When organizing a team-building or company outing, a Field Trip Checklist can help ensure that all necessary arrangements are made and all attendees are accounted for throughout the event.

By using a Field Trip Checklist, these groups can ensure a safe and successful trip for everyone involved.

Why is it important to have a Field Trip Checklist?

Field trip checklists are important for several reasons:

• Organization: A field trip checklist helps to keep track of all the necessary items and tasks that need to be completed before, during, and after the trip. This ensures that nothing important is overlooked and that the trip runs smoothly.
• Safety: Field trips often involve students traveling to new places, and it's important to make sure that everyone has what they need to stay safe. A checklist helps ensure that all necessary safety equipment, such as first-aid kits and emergency contact information, is packed and ready to go.
• Preparation: A field trip checklist can help teachers and students prepare for the trip by reminding them of what they need to bring and what they need to do to be ready. This can help to minimize stress and ensure that everyone is ready for a fun and educational experience.
• Accountability: Field trip checklists can also help to hold students and teachers accountable for their responsibilities during the trip. This can help to foster a sense of responsibility and encourage everyone to take the trip seriously.

In summary, a field trip checklist is a valuable tool for ensuring that field trips are well-organized, safe, prepared, and accountable.

How to Implement Field Trip Checklist?

Implementing a Field Trip Checklist can be a straightforward process, but it requires careful planning and preparation to ensure its success. Here are the steps to follow:

• Define the purpose of the field trip: Identifying the purpose of the trip is crucial as it will guide the planning process. It will help you determine the objectives, activities, and budget of the trip.
• Identify the attendees: Determine who will be going on the trip and make a list of their names, roles, and responsibilities.
• Create an itinerary : Plan the schedule for the trip, including travel times, stops, and activities. This will help you determine the resources needed for each activity.
• Prepare a checklist: Create a comprehensive checklist of all the items that need to be brought or taken care of before, during, and after the field trip.
• Make arrangements: Arrange for transportation, lodging, and meals if necessary. Ensure that you have the necessary permits and authorization to carry out the activities.
• Conduct a safety review: Evaluate the safety of the trip, including the location, activities, and potential risks. Make sure everyone is aware of emergency procedures and contact information.
• Delegate responsibilities : Assign specific tasks to each person, such as bringing equipment, managing finances, and leading activities.
• Communicate with attendees: Provide clear and concise information to attendees regarding the trip’s purpose, itinerary, and expectations.

By following these steps, you can ensure that your Field Trip Checklist is well-planned and executed, resulting in a successful and memorable experience for all attendees.

Why Use Xenia?

Field trips are exciting, but planning them can be a headache for daycare centers. From managing permission forms to scheduling transportation and making sure all necessary equipment is packed, there are many details to coordinate. This is where Xenia comes in. Xenia is a facility and team management software that can help streamline the process of planning and executing a field trip.

Here are some of the main features of Xenia that make it ideal for managing a field trip checklist:

• Form templates: Xenia comes with pre-built form templates that can be customized to fit your specific needs. For example, you can use a template to create a permission slip that parents can sign electronically, saving time and hassle.
• Task management: With Xenia, you can assign tasks to specific team members and set deadlines to ensure that everything is completed on time. This is particularly useful for a field trip, where there are many different tasks to manage.
• Scheduling: Xenia's scheduling feature makes it easy to coordinate transportation, reserve venues, and ensure that all necessary equipment is available on the day of the field trip.
• Messaging: Xenia's messaging feature allows you to communicate with parents, staff, and volunteers in real-time. You can send reminders, updates, and important information without having to rely on email or phone calls.
• Analytics: Xenia's analytics feature provides insights into the performance of your daycare center, including attendance rates, revenue, and more. This can help you make data-driven decisions about how to improve your operations.

Finally, experience the benefits of streamlined facility and team management with a free 30-day trial of Xenia! At Xenia, we're committed to helping businesses like yours succeed. That's why we're offering a free 30-day trial of our software, giving you full access to all our features, including form templates, task management, scheduling, messaging, and analytics.

During the trial, you'll have the opportunity to see if Xenia is the right fit for your business and get guidance from our customer support team throughout the trial. Our team is always here to help you get the most out of our software and answer any questions you may have.

Sign up now on our website and take the first step towards streamlining your daycare operations with Xenia!

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Field Trip Planning

Structure your field trip planning with this checklist.

Planning an educational field trip can be both exciting and challenging, but with the Field Trip Planning template, you can stay organized and ensure a smooth trip from start to finish.

This user-friendly template is designed with you in mind, providing a step-by-step guide to help you cover all the essential aspects of planning a successful and enriching field trip.

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Free Printable Daycare Forms

Field trip forms.

Free printable daycare forms will make running your in-home daycare even easier. Simply print and use immediately.

Field trip forms are mandatory if you are taking the children on any type of trip.You must have the parents sign in writing that their child(ren) have permission to go.

Parents need to be given this form in advance of any planned field trips . A simple fill in the blank form lets parents know where and when you are planning to go. Make sure each parent has signed the form prior to the trip.

Hand out reminders to the parents before the planned trip. Once the children realize their is a field trip planned... they will be very excited about it. Double check to make sure all field trip forms have been turned in.

This is my collection of field trip release forms. The first couple are general forms and can be used for any type of trip. Simply fill in the blanks to let the parents know the details and have them sign and return the bottom of the form prior to field trip day.

The second section of forms are for specific field trips. Choose the one that fits your planned trip and just fill in the blanks.

NOTE : All of the printable forms are intended for personal non-commercial use only . Daycare providers are welcome to print in quantity as needed. Just click on the form of your choice to be taken to the printable PDF file. You’ll need to have Adobe installed on your computer to see and print the files. If you don’t have it, you can get it free at get.adobe.com/reader/  

Free Printable Daycare Forms - General Field Trip Forms

More Field Trip Release Forms:

Are you planning a specific field trip? Here are some simple fill in the blank forms for field trips to a pizza parlor, park, zoo or bakery. Simply print and use!

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Field Trip Reminder Letter to Parents

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Field trip permission slip template.

Get parents’ approval for a field trip with this template.

Click here: FieldtripPermission-download.doc to download the document.

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8 Field Trip and School Permission Forms to Make Your Life Easier

Because who has time to reinvent the wheel?

While some schools may be lucky enough to have transitioned to electronic permission slips, many are still relying on the same photocopies that they’ve had for years. Thankfully, we’ve got some spiffy new school permission forms templates to help you retire your old forms without too much heavy lifting.

1. Class Party or Project

When you’re planning a class party or project, this template is a great start. You can use it as is to address any concerns about allergies or adjust it to collect other information, like supply donations or even available volunteers.

Edit (doc)  |  Print (pdf)

2. School Dances

There comes a time in each student’s life when they’re presented with the opportunity to get down and funky with a group of their peers. At that time, it falls on many an adult to help students manage responsibilities and expectations. This permission slip helps do just that with student, guest, and guardian signatures, and much more.

Edit (doc)  | Print (pdf)

3. Movies and Other Media

With all of the digital learning resources available nowadays, you may think permission slips for these tools are no longer necessary. As mindful as you may be in making your selections, you still might want to solicit specific approval for certain content. This quick and easy form is the way to do it.

Edit (doc) |  Print (pdf)

Speaking of potentially sensitive content, sex ed likely requires permission, no matter what it’s called, what grade it’s for, or what class it’ll be in. In addition to documenting approval, this form provides information parents and guardians are sure to find useful before their student participates in any discussions.

5. Extracurricular Transportation

Kids today have an amazing number of options available when it comes to extracurricular activities—and just as many when it comes to getting to and from them. Coaches, leaders, and other staff will love having this form at the ready to get transportation permissions on file in record time.

6. Field Trip Lite

This is a great field trip permission slip without all the fuss. Just enter the facts and send it on its way.

7. Field Trip Plus

For those who sleep a little more easily at night when they have a bit of legalese covering their backsides, the additions in this two-pager may be the better choice. Plus, the added room in the layout gives you plenty of space to load up on trip details, if that’s more your style.

8. Overnight Field Trip

Fair warning: This one has a lot of fine print! But what else would you expect to counter the increasing liability that comes with an overnight field trip?

What school permission forms templates should we add to this list? Let us know in the comments and we’ll create more templates!

Plus, the best field trip ideas for every age and interest (virtual options too), you might also like.

260+ Field Trip Ideas for Grades Pre-K Through 12 (In-Person and Virtual)

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School Trip Announcement Letter to Parents Template

We are with you from start to finish for your group trip, and all the steps in between. Throughout every stage of your tour planning, we want you to have the highest quality materials.

Customize this school trip announcement letter to announce your trip to parents and invite them to your first meeting. The earlier you can start planning, the more time parents have to plan for the trip financially. Announce your trip as soon as the school year starts to get everyone excited for the year ahead. Not sure where to travel? View our sample school trip itineraries.

• Download the Field Trip Letter to Parents

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