international travel checklist excel

Packing List Template

Do you use a packing list or a travel checklist when you go on vacation or a business trip? Or, are you like me and just go through everything in your head? After a while, you learn that your memory isn't good enough, so you start making packing lists.

Stay Organized from Trip to Trip This packing template can be used over and over again to help you keep track of your travel essentials. Customize it, duplicate it, and adjust it for various destinations.

Collaborative Effort The travel necessities listed in these packing lists were collected by group effort from the experience of a number of different people and families. I hope you will find these useful.

Vacation Packing List Template

License : Private Use (not for distribution or resale)

Description

Use this generalized list to help you consider items to take on your vacation. As you customize the list for your particular vacation, make sure to consider all the different activities you'll be doing and what you may need for those particular activities.

Business Travel Packing List Template

If you travel routinely for business, you can customize this list to make your planning easier for your next trips. And if you don't travel for work very often, this general list may help you consider items to take. Make sure to consider all the activities you'll do while traveling.

College Packing List Template

Some important items to consider when you are headed off to college. Customize the list or use the printable version to help you avoid forgetting some important items. Of course, you may not need everything on this list.

3-in-1 Packing List Template

This older version of the spreadsheet was used to create all 3 of the packing lists. The Vacation Packing List, Business Travel Packing List, and College Packing List are each on separate worksheet tabs.

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The Travel Quandary

The Ultimate Trip Planner Template – Easy To Use Excel Format!

You’re about to embark on your next adventure – hooray! 

Travel planning comes naturally to some who thrive on the challenge to find the best deal on a tour, stay at the coolest hotel or dine at the hottest new restaurant. These travellers are always at the airport on time, check opening hours of attractions before leaving home and have packing down to a fine art form. On the other end of the scale, there are travellers who prefer to go with the flow, do things spontaneously and are happy to rock up to a new destination and “wing it”.

According to the World Tourism Organization (UNTWO), 1.4 billion people travelled internationally in 2018. And apparently, there are over 750 million users of Microsoft Excel worldwide. There’s a high chance that you’ll fall into both of these categories (we don’t know the exact number but it would make for a pretty neat Venn diagram). And if you also classify yourself as an “unprepared” and/or “unorganised” traveller, our trip planner template is designed to help YOU.

Microsoft Excel is not only used by accountants and finance people. Microsoft Excel has become the ultimate planning and analysis tool, recognised and used worldwide which is why we’ve chosen it to create our trip planner template. We hope you find it useful and welcome your feedback and recommendations!

FREE TRIP PLANNER TEMPLATE! MICROSOFT EXCEL & GOOGLE DOCS

Why use a spreadsheet to plan your trip.

• Identify gaps in your itinerary (closures, public holidays, mandatory reservations)
• Save money (better budget decisions, better choices on trip)
• To get you excited! You’re going on a holiday! Hooray!

Download your free trip planner template here

Note: For Google Docs template, download the .zip file and upload the spreadsheet to your Google Drive. Once uploaded, open with Google Sheets.

Using this spreadsheet

The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We’ve built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet.

Once you’ve confirmed your travel plans, add them here. This is where you can record all your reservations – flight details, accommodation, car rental, equipment rental, tour reservations etc. Listing them on one tab means you can quickly jump in and find those important details when you need them.

2. Planning

Researching airlines, hotels, Airbnbs, car hire, tour operators and travel insurance policies can be exhausting. You’ll probably go through a phase where you’ll have so many tabs open on your browser, it’ll make you want to pull your hair out! If you also need to compare prices and dates with your travel companions, it can become downright overwhelming.

When you find a potential option you like, add it to the “Planning” tab. When your research is condensed into a neat summary, it will be a simple exercise of reviewing all possible suppliers, key dates and prices and then after a process of elimination, you will be left with the most suitable option.

A budget is by no means set in stone. Our budget tab is designed to help with your travel planning decisions. We feel that it is important to understand the costs of a holiday before making any hasty decisions. And we consider it even more important that you don’t spend beyond your means!

We don’t want to sound like party-poopers but the last thing you want is to get ripped off and/or find yourself stuck abroad without any money. By understanding where you plan to spend the bulk of your hard-earned money on your holiday, you can plan where you’ll allow yourself to splurge and other areas where you may need to tighten the purse strings.

For example, we give ourselves extra budget for food and coffee experiences as this is an aspect we love about travelling. We tend to book budget/basic accommodation on the road depending on the destination and available options, as all we need is a bed, access to a (preferably) hot shower in a secure room.

A good chunk of your budget will already be paid or known in advance before you’ve even left home (i.e. flights, some ground transport, accommodation, tours (if applicable) etc), so this should also help when allocating your budget to food, shopping and extras. There will also be times where you need to be strict and say “no” if your gut feeling and bank account tell you that you cannot afford a certain something. Be conservative but also be kind to yourself – you are treating yourself to a holiday after all and you’ll have to spend money to fully enjoy the experience!

4. Itinerary

We spend a lot of time planning our travel itineraries on a day by day basis and even breaking it down to each hour of each day. Some people call us crazy but when we are short on time and have an extensive list of things to see/do/eat/shop etc, we prefer to be organised.

Laying out our trip day by day also helps us to block out periods of time for travel or to take note of when restaurants and attractions are closed. Of course, plans can and will change. Rain may force you indoors (museums, galleries, shopping) or an unknown public holiday may disrupt your planned travel day.

We recommend using this tab to roughly outline your plans and drop in the activities and places you simply cannot miss. You can move activities to different days if your original plan doesn’t work out. If you want, record your daily expenses at the bottom and you can track how your actual spending goes against your budget.

5. Packing List

For those who begrudge packing, it tends to be the case that you will end up wearing 20% of your packed belongings during 80% of your trip. Or if you’ve left packing until the last minute and thrown items higgledy-piggledy into your suitcase, you’ll arrive at your accommodation to realise you’ve forgotten your favourite undies or packed the wrong shoes.

Packing lists work. Once you’ve considered the weather and climate at your destination, your baggage allowance plus the duration of your trip, you can plan what you need and limit unnecessary purchases on the other side.

We’ve compiled a pretty epic packing list covering practically every type of adventure and possibly everything that you may need. Feel free to adjust accordingly to your requirements.

6. Checklist

This is the final step before you walk out your front door to embark on a brand new adventure. Before you go, use this tab to ensure you’ve dotted all the i’s and crossed all the t’s. And then you’re off!

Bon voyage!

WHERE WILL YOU TRAVEL NEXT?

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Give us your feedback of the Trip Planner Template below!

Like this post pin it and share it.

CONTINUE PLANNING YOUR TRAVELS

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28 thoughts on “the ultimate trip planner template – easy to use excel format”.

HOLY COW I cannot believe I found EVERYTHING I needed all in one for FREE. I feel like I have ROBBED someone! My partner and I never grew up in households where family vacations were had, so we have no idea what were doing. Thank you kindly to The Travel Quandary. If I can donate, share your page, volunteer, etc. let me know how I can repay <3

SO HELPFUL ! THANK YOU SO MUCH !

How you extend the dates! I am going for a month

This template is so great! Planning a trip to New Zealand and will be traveling around a lot – this is super helpful!

NICE!! MUCHAS GRACIAS VERY COOL!!! Alina

Thank you so much for sharing your knowledge and your files!

Thanks so much for the template. This is a very good start for a traveller like me. Easy to use!

Amazing template! Exactly what I needed. Thank you!

Thank you for the great tool! I was wondering if theres a way to enter an end date as well to the itenerary?

Hi there! I was wrapped to see that the template is created by some Aussies! and local ones as well. I’m from Melbourne! Template is a charm! Just what I’ve been looking for ages! Planning our Europe trip for 2023 that got cancelled in 2020! (We all know why!!) Will let you know how it goes and will definitely check out your website! Thanks,

Hi Rosanna, we’re so glad to hear that you’ve found this template useful! Very jealous that you’re planning an escapade to Europe. No doubt it will be amazing! Safe travels 🙂

Thankyou for your post on THE ULTIMATE TRIP PLANNER TEMPLATE on excel. It is very usefull. I have been using this template to plan my trips for a while now and it has saved me a lot of time. I highly recommend it to anyone who is looking for a travel planner.

Didn’t work. At least, not on my version of excel.

something about “delimited” something or another.

Hi Piotr, We’re sorry to hear this. What version of excel are you using? Are you on a Mac or PC? If you wish, we can email you an Excel copy of the template.

So so sooo helpful! I’m happy to find this great itinerary template! Thank you so much.

Thanks Tahira! We’re so glad that you found it helpful. Enjoy your travels! 🙂

Hi Tahira, we’re thrilled you found this template helpful. Enjoy your travels!

I needed this so much, easy and simply. Thank you for a great spreadsheet.

Thanks Nga! Happy travel planning!

Hi Nga, we’re so glad you loved this spreadsheet. Hope you had an amazing travel adventure!

Thank you , soooo much ! I appreciate you putting this together and sharing it

Hi Priscilla! So glad that you found this planning template useful! We hope you enjoy your trip!

I am so excited to find this. (Thank you, Pinterest!) I will be leaving in a month on an eight day train trip and this is exactly what I needed to get all my ducks in a row. Thank you so much!

HiTeresa! We’re so glad to hear this and so exciting for you. Enjoy your trip!

This is great! Found this as i was looking for a newer travel planner and this is very helpful and user friendly!

We’re so glad to hear this! Happy travel planning!

great tool. never used a planner before and it has most every item to consider… add a route sheet for those who driving to, during and back from their vacations…

Glad you like it and thanks for the feedback. We’ll look into adding a new tab for routes.

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The Ultimate Checklist for Traveling Abroad

Shannon McMahon

Editor Shannon McMahon is always planning her next trip and often writing in her travel journal. Follow her on Twitter @shanmcmahon_ and on Instagram @shanmcmahon .

Shannon joined SmarterTravel in 2015. A former news reporter, she's lived in the south of Spain, spotted elephants in Sri Lanka, gone spelunking in the Caribbean, hiked Jordan's Petra Basin, interviewed Sao Paulo's Michelin-Star chefs, and explored China via bullet train. Travel trends, news oddities, and her visits to up-and-coming destinations are some of her favorite things to write about.

Her stories have also appeared online on USA Today, The Sun, Huffington Post, Business Insider, blog.TripAdvisor.com, Boston.com, and more. Her educational background is in journalism, art history, gender studies, Spanish, and film. She's been quoted as an expert travel source by CNBC, People.com, MarketWatch, The Washington Post, USA Today, and more.

The Handy Item I Always Pack : "Plenty of extra thick hair elastics. They tame my frizzy curls and come in handy in a surprising number of packing and hotel dilemmas."

Ultimate Bucket List Experience : "Climbing (yes, climbing, it's steep!) the Great Wall of China before it's gone."

Travel Motto : "Travel is fatal to prejudice, bigotry, and narrow-mindedness." - Mark Twain

Aisle, Window, or Middle Seat : "Window, of course."

Email Shannon at [email protected] .

Travel Smarter! Sign up for our free newsletter.

Traveling internationally is an adventure best planned ahead of time, and not just when it comes to booking flights and packing. Sure, showing up at your gate sans passport or forgetting melatonin for your red-eye flight can put a damper on your long-awaited escape, but most of your preparation should be dedicated to ensuring health, safety, and financial necessities are covered. To save you some prep time, we’ve compiled this international travel checklist for your next long-distance journey.

Focus on Safety First

One of the easiest and most important items on an overseas travel checklist is also arguably the most ignored. Travel insurance and State Department alerts can be incredibly important in emergencies abroad, but many tourists bet they won’t become part of the small percentage of travelers who require evacuation assistance or protection from hotel or flight cancellations.

Subscribing to the State Department’s STEP alerts for your destination can help you stay up to date on upcoming and current travel restrictions, strikes, and areas of political unrest. Any alerts you receive will let you know whether or not to plan for some unexpected obstacles in advance.

Travel insurance can cost as little as a few dollars per travel day and cover anything from replacing a broken camera to emergency medical attention, potentially saving you hundreds, maybe even thousands of dollars.

Get Your Travel Documents and Credit Cards in Order

Make sure your passport and any necessary travel visas are up to date. Some countries require a passport to be valid for at least six months after your scheduled return, so make sure you won’t be turned away or delayed at customs because of an old passport. Not sure if you need a visa? See this list of every country that requires a visa for Americans .

Keep physical and digital copies of your passport and all your paperwork in case anything is lost, and give copies as well as your itinerary and contact numbers to family and friends whom you can contact in case of an emergency.

Notify your bank and credit card companies about your travel dates so they don’t deny your purchases, and ask about international ATM fees so you can find out which ones won’t charge you. It’s always a good idea to bring multiple cards in case one stops working.

Don’t underestimate how helpful a cell phone photo of your passport can be. Whether you have to go to the consulate and report it lost, or are just filling out a customs card and need your passport number, it will likely come in handy. Email the image to yourself to have an extra digital copy in case your phone runs out of batteries or goes missing. You may also want to bring a spare copy of your passport photo on your trip; having it handy will speed the processing of a new document.

Your Questions About Online Passport Renewal, Answered

Get Vaccinated

It’s best to get the necessary vaccinations out of the way as soon as possible since it can take a few weeks to build full immunity. Some also require multiple doses, which may need to be administered over days, weeks, or even months. Talk to your doctor about getting the CDC-recommended shots , as the protocol for vaccines varies by country. For example, dozens of countries require proof of a yellow fever vaccination if you’ve been to at-risk areas. A travel clinic can help you sort out which vaccinations and medications you might need.

Keep your vaccination certificate in your carry-on in case customs requires you to present it when entering the country.

Study Up on Your Destination

Whether you’re a travel app connoisseur or more of a paperback guidebook person, having some source of knowledge about your destination is invaluable. Read about the region you’re traveling to in advance to gain insight into important information such as currency exchange rates, useful phrases, tipping norms , appropriate clothing, and cultural/legal customs. It’s best to be prepared so you don’t land yourself in a compromising situation.

8 English Words You Should Never Use Abroad

Make Sure Your Home Is Cared For

There’s nothing worse than realizing once you’re six time zones away that you forgot to stop your mail delivery or ask someone to water your expertly cultivated house plants. Make sure your daily tasks are covered before you leave, or appoint a trusty friend to do them for you.

You can find a house or pet sitter to do your chores if you’re willing to list your home on TrustedHouseSitters.com . Plus, you could find lodging through the site for your trip abroad if you’re willing to spend some time with someone else’s furry friends.

Stay Connected

Want to stay in touch while traveling abroad? If you haven’t taken your phone overseas before, call your mobile provider to make sure it will work in the country you’re visiting and to ask about international phone plans that might be available. If your carrier’s plans are expensive, a mobile hotspot can be a cost-effective alternative.

Download the Necessities

Sometimes the most important thing you’ll pack is in your smartphone rather than your suitcase. Offline maps are your best friend when it comes to traveling with limited data or battery. You can find Wi-Fi in many places, but downloading offline maps through Google Maps or CityMaps2Go will allow you to follow your GPS without using up battery life and roaming data.

Downloading in-flight entertainment could also save you if your TV malfunctions on the long-haul flight. Streaming won’t be available without consistent in-flight Wi-Fi (which you shouldn’t ever depend on) but you can pre-download movies and TV shows through Amazon Prime , and music streaming service Spotify allows paying users to download tracks for offline use with the press of a button.

Don’t forget a portable backup charger . Watching hours of your favorite TV show is sure to drain your battery life, and there’s nothing worse than finally finding a Wi-Fi spot only to have your phone die.

The 10 Best Travel Podcasts

Check Your Destination’s COVID Policies

Make sure you’re aware of your destination’s most up-to-date policies regarding COVID and vaccination status. Check with the State Department website well before your trip to make sure you meet the requirements, and check in periodically to monitor for potentially changes. Similarly to the US, mask-wearing policies may be left up to the discretion of an event or venue, so its a good idea to have a few masks on hand when out and about.

Pack These Essentials

While the contents of your checked bag will largely depend on the climate you’re visiting, you’ll want most of your trip’s essentials on hand in your carry-on. Start with this international travel checklist of items to pack:

• Passport and visa
• Medications
• Insurance and ID cards
• Cash, debit cards, and credit cards
• Pen to fill out customs forms
• Portable charger
• Earplugs , eye mask , and sleeping pills
• Electrical converters and adapters specific to your destination
• Antibacterial wipes
• Sweater / scarf in case the plane is chilly
• Cell phone and charger

For more ideas, check out our ultimate packing list .

Consider taking photos of your packed suitcase (both inside and out) in case it gets lost. That way, airline employees will know what to look for, and you’ll know what was inside in case you don’t get it back and need to file a claim.

Book Your Stay With SmarterTravel Hotels

An important item to check off the list: make sure you have a place to stay when you reach your destination! Book your hotel for a great rate with SmarterTravel Hotels .

Editor Shannon McMahon writes about all things travel. Follow her on Twitter @shanmcmahon_ .

Editor’s note: This story was originally published in 2016. It has been updated to reflect the most current information.

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We hand-pick everything we recommend and select items through testing and reviews. Some products are sent to us free of charge with no incentive to offer a favorable review. We offer our unbiased opinions and do not accept compensation to review products. All items are in stock and prices are accurate at the time of publication. If you buy something through our links, we may earn a commission.

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• Packing Lists

The Ultimate International Trip Packing List

Here’s everything you didn’t know you needed to make your international trip as seamless as possible.

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Travel + Leisure / David Hattan

We don’t tend to complain a whole lot when it comes to planning and preparing for travel. Sure, there are bad parts, boring parts, and stressful parts… but all the negative aspects of the travel process give way to some of the best and most memorable life experiences. The packing process may fall into the less-fun side of preparing for travel but, with the right mindset and strategy, it can make the whole trip.

Packing for an international trip specifically requires careful planning; sure, you can probably find forgotten items while abroad in many destinations but having everything already secured in your suitcase will make your trip a whole lot easier. Nobody wants to spend a half day of travel searching for something they forgot at home.

Packing Checklist for an International Trip

This guide will help ensure you’ve packed everything you could possibly need for an international trip, whether it’s your first time leaving the country or you’re a seasoned traveler. Having these items on hand — along with the appropriate clothing and shoes for your destination — will help make your trip as smooth and seamless as possible.

• Best Adapter: Epicka Universal Travel Adapter
• Best Wi-Fi Hotspot: Simo Solis Lite 4G LTE WiFi Mobile Hotspot
• Best Camera:   Nikon ZF
• Best Tripod: Phopik Aluminum Extendable Tripod Stand
• Best Portable Power Bank: Nimble Champ
• Best Noise-canceling Headphones: Apple AirPods Max
• Best Luggage Tracker: Eufy SmartTrack Link

Accessories

• Best Passport Cover: Paravel Cabana Passport Case
• Best Travel Wallet: Leatherology Travel Wallet
• Best Luggage Belt: Cincha Travel Belt for Luggage
• Best Reusable Water Bottle: Memobottle A5
• Best Packing Cubes: Gonex Compression Packing Cubes
• Best Neck Pillow: Cabeau TNE S3
• Best Money Belt: Raytix Money Belt
• Best Compression Socks: Comrad Compression Socks

Luggage and Bags

• Best Lightweight Backpack: Longchamp Backpack Le Pliage
• Best International-sized Carry-on: Away The Carry-on
• Best Checked Bag: July Checked Plus
• Best Belt Bag: Lululemon Everywhere Belt Bag
• Best Travel Laundry Bag: Miamica Travel Laundry Bag
• Best Tote: MZ Wallace Medium Metro Tote Deluxe
• Best Toiletry Bag: Away The Toiletry Bag
• Best Rolling Duffel: Eagle Creek Cargo Hauler Wheeled Duffel

We know, we know. You’re not setting out on an international trip to be consumed by your tech, but there are certain essentials that can make a good trip even better, whether aiding an itinerary, ensuring your safety, or simply entertaining you while in transit. Packing things like a reliable wi-fi hotspot and a portable power bank means you’ll always have access to your smartphone for emergencies (or just to use Google Maps to navigate your self-guided walking tour without having to pop into a cafe every few blocks).

Best Adapter

Epicka universal travel adapter.

• Ease of Use 5 /5
• Effectiveness 4 /5

Traveling abroad with a good adapter like the Epicka Universal Travel Adapter is non-negotiable. It comes equipped with plugs for more than 150 countries but the convenient sliding design means you won’t have to fuss with (or be responsible for) multiple attachments. During the testing process, we particularly appreciated that this option comes with so many USB ports (four USB-A and one USB-C) as it cut down the need for multiple adapters and made it incredibly easy to charge all our tech at the same time.

Best Wi-fi Hotspot

Skyroam solis lite.

Do you remember the days of traveling before Google Maps? It’s hard to imagine a time when we’d actually have to ask locals for directions or hope we’re reading a paper map properly. The Solis Lite 4G LTE WiFi Mobile Hotspot makes modern travel even easier by ensuring you’re always connected to a reliable Wi-Fi network, wherever you are. It doesn’t require a SIM card or a contract and functions seamlessly in more than 135 countries around the world. It can also support up to 10 devices at a given time — which means your travel buddies will thank you, too.

Best Camera

Nikon zf mirrorless camera.

The Nikon ZF immediately catches the eye with its beautiful, retro-inspired body. Don’t let the decidedly cool aesthetic fool you though — this camera also makes it super easy to channel your inner photographer. The 24-megapixel, full-frame mirrorless camera is very simple and user-friendly but offers enough bells and whistles to quell more advanced photographers. It’s also incredibly small and lightweight which makes it great for throwing into your day bag (no oversized camera bag required!).

Best Tripod

Phopik aluminum extendable tripod stand.

Another way to ensure great vacation photos? Investing in a decent tripod stand. Selfies have their time and place but being able to set up a tripod to get group shots in idyllic settings will ensure frame-worthy visual souvenirs. The Phopik Aluminum Extendable Tripod Stand is a great option for those who travel with both a digital camera and a smartphone as the convertible device can actually be used as a selfie stick and tripod for smartphones while also extending into a more stable tripod suitable for a heavier camera. It also packs down ultra-small when not in use so you won’t have to run around all day with a full-sized tripod under your arm.

Best Portable Power Bank

Nimble champ portable charger.

The Nimble Champ is a game changer for long travel days when you might not have the chance to wait by an outlet for your smartphone to refuel; the 10,000 mAh battery is more than enough to charge the average smartphone between three to five times in full. If you’re concerned about having your phone for safety purposes (like to grab an Uber, use Google Maps, call for help, etc.), a compact lightweight charger will also offer serious peace of mind. We like that this option is made using 99 percent certified recycled plastic so you can feel good about the sustainable choice. And, if you need even more juice, there’s a more powerful Nimble Champ Pro with a 20,000 mAh battery instead.

Best Noise-canceling Headphones

Apple airpods max.

• Comfort 4.5 /5
• Sound Quality 5 /5
• Battery Life 5 /5

The AirPods Max are admittedly a bit expensive but they’re worth the price point for the quality and overall ease of use, especially if you’re a lover of Apple devices. During the testing process, we found the user experience to be the best out of all the headphones we tried. We really like how easy they are to connect to an iPhone or MacBook without having to go searching into the Bluetooth settings (there’s a simple pop-up that’ll ask you if you want to switch and that’s that). We found the headphones very intuitive to use and the sound quality is excellent as well with a strong enough noise-canceling feature to provide serenity everywhere from the airplane to the subway.

Best Luggage Tracker

Eufy smarttrack link.

• Ease of Setup 5 /5
• Accuracy 5 /5
• Functionality 5 /5
• Design 4.5 /5

Popping a luggage tracker, like the Eufy SmartTrack Link, into your checked luggage will allow you to track a suitcase in real time which offers peace of mind and can help expedite the return of lost-in-transit baggage. This tiny tracker was our top pick during testing due to its ease of use and convenient size and shape. The durable square comes equipped with a hole in the top corner that makes it easy to add a carabiner or key ring onto the tracker to attach to internal zippers or other items, too.

It can be tricky to strike a healthy balance between actual travel essentials and products that seem useful in theory but actually just end up taking up precious space in your suitcase or carry-on. The following items are designed to make travel as easy and comfortable as possible and are all compact, easy to pack, and won’t end up weighing you down. They’re also highly practical for staying organized and put together while making your way through passport control or while taking public transport from the airport to your hotel.

Best Passport Cover

Paravel passport case.

• Capacity 5 /5
• Quality 5 /5

You might not think you need a passport cover, but this Paravel Cabana Passport Case is a particularly great option since it not only keeps your passport safe and secure but holds up to eight cards, too. During the testing process, we found the luxe material to also be durable, and it was very easy to get our cards and passport in and out of the slots without having to stretch things out. We also like that this one comes in several colorways and can be customized with a hand-painted initial as well.

Best Travel Wallet

Leatherology zip around travel wallet.

If you’re hoping to score something with a little extra space, the Leatherology Travel Wallet is a particularly great choice as it’ll keep all your stuff organized without becoming too bulky or heavy. The compact design has a slot for pretty much everything you could need including your passport, cards, printed boarding pass, coins, cash, and even a pen. During the testing process, we found that this option stood out for its buttery soft leather that feels much more expensive than it is, and for the expansive interior that could easily hold more than a couple of passports. 

Best Luggage Belt

Cincha travel belt.

The Cincha Travel Belt is one of those travel accessories that you don’t realize just how much you need until you have it on-hand while on the go. The travel belt is designed to attach your personal items — like a coat, shopping bags, and even your handbag — to the handle of your rolling luggage without worrying about it sliding around or falling off the top of your luggage. This is a particularly handy option to have on hand while changing terminals or taking trains to the city center when you don’t want to have to worry about lugging multiple loose pieces.

Best Reusable Water Bottle

Memobottle a5 the flat water bottle that fits in your bag.

There are certain things that all responsible travelers should consider when setting off on a trip — and being a more sustainable citizen of the world is one of them. The easiest way to cut down on your carbon footprint while traveling? Investing in a reusable water bottle. The Memobottle A5 makes it easy to ditch single-use plastic while traveling without feeling like, you know, you’re carrying a massive water bottle around with you. It’s designed to be ultra thin and can fit in a briefcase or handbag. However, don’t let the thin size fool you. This water bottle fits a standard 750 milliliters which is the exact same as the single-use bottle of Smartwater in the airport shop.

Best Packing Cubes

Gonex compression packing cubes.

• Design 5 /5

Packing the right amount of clothing for an international trip can be a bit of a daunting task which is why we’re such major advocates for the Gonex Compression Packing Cubes . The set of four cubes comes in a variety of sizes to help keep garments in order while planning for your trip. The compression cubes are also designed to squish down into the smallest size possible so you can fit even more into that carry-on roller without worrying about taking up too much space in the overhead bin or running out of room for souvenirs.

Best Neck Pillow

Cabeau tne s3 travel pillow.

• Quality 4.8 /5
• Portability 5 /5
• Durability 5 /5

Think of the Cabeau TNE S3 as the neck pillow for travelers who hate carrying a neck pillow. The compact neck support folds down into a tiny bag that can easily be stored away in your carry-on or handbag while on the go. We loved this neck pillow during the testing process for its memory foam material and 360-degree support. It’s designed to attach to your seat and will keep you from that annoying head bobbing that can often happen when trying to sleep upright.

Best Money Belt

Raytix rfid money belt.

• Comfort 5 /5
• Performance 5 /5

Money belts might not be the most exciting of travel gear — but having this under-clothes accessory can offer major peace of mind if you’re nervous about carrying your valuables out in the open while on the go. The Raytix Money Belt was our top pick during our tests because of its smooth material that feels comfortable on the skin and a discreet size that doesn’t bulge when placed properly under your clothing. We also really liked that it was wide enough to comfortably fit a passport without having to wiggle the zipper in order to close the pouch.

Best Compression Socks

Comrad compression socks.

The Comrad Compression Socks do the impossible: make compression socks look cool and stylish. The double-dip ombre design is fun and aesthetically pleasing — especially compared to your average drugstore alternative — and the socks themselves are extremely soft to the touch. During the testing process, we found they offered gentle compression without being uncomfortable. They were breathable and we could easily wear them on a long-haul flight without any itchiness whatsoever either.

Selecting the right luggage for your international trip is half the battle. For example, if you’re hoping to avoid checking a bag at all costs, you’ll want something that is no bigger than 21.5 inches, and as lightweight as possible. If you’re looking for a suitcase that’ll handle the arduous checked baggage process, you’ll want to look for a hard-sided spinner with enough give that it won’t crack or puncture while in transit.

Choosing the right personal item and day bag is an equally important decision. Handbags and backpacks should be lightweight and multi-purpose, meaning that you’ll be able to use them at multiple times, like day trips to the country, jaunts around the city center, and evenings out.

Best Lightweight Backpack

Longchamp le pliage backpack.

Given the brand's reputation for high-quality bags , it's no surprise the Longchamp Backpack Le Pliage is forever our go-to travel bag when we’re aiming to pack light but stylish. Longchamp Le Pliage in general is kind of the perfect bag concept for travel as it packs down ultra small when not in use but can expand to a full-sized bag as needed. The backpack is no exception; it’s small and lightweight but stylish and large enough to fit a day — or night — of essentials without screaming tourist or looking too bulky. We also like that this option is made from a durable nylon and can withstand the bright sun and heavy rain without getting damaged.

Best International-sized Carry-on

Away the carry-on.

Packing for international air travel can sometimes be a little dicey, especially if you’re going to be flying on budget airlines with little wiggle room on suitcase sizing. The Away The Carry-on sits just below most international carrier limits so you won’t run into any surprises at the gate, but we also found that it’s incredibly roomy. During the testing process, we were able to fit everything we needed for a four-day trip with room to spare. The hard plastic shell is also incredibly durable — even when clobbered with a baseball bat — so it will hold up with heavy duty use, too.

Best Checked Bag

July large luggage.

• Organization 4.5 /5
• Maneuverability 5 /5

The July Checked Plus is our top choice when it comes to the best checked luggage for international travel , especially if you tend to be an overpacker as it fits 110 liters worth of items. Even if you don’t fill it to the brim, we particularly like the number of pockets and organizational features inside to keep things sorted. During our testing process, we found it was incredibly easy to pack a fair amount while giving everything a designated spot. We also found the wheels and handle to be the smoothest we’ve found in a suitcase which made it easy to trolley the suitcase around through the airport and into the city.

Best Belt Bag

Lululemon everywhere belt bag.

The Lululemon Everywhere Belt Bag is, well, kind of everywhere, but it’s easy to see why. It’s incredibly lightweight and durable while offering a discreet but stylish solution to storing your daily essentials in a safe and secure manner. It’s also made of water-repellent polyester so you can get caught in the rain with less issue than a leather or cotton alternative. This option also comes in a huge variety of colorways to best suit your style, but we’re major fans of the classic black. During the testing process, we particularly appreciated how easily the zipper glides; it doesn’t pull or stick which makes it easy to quickly grab items like a wallet or passport out without having to use two hands. Plus, if you have even more to carry, there’s a 2-liter version , too.

Best Travel Laundry Bag

Miamica travel laundry bag.

The Miamica Travel Laundry Bag is another one of those items that is easy to forget or brush off as being unimportant but can actually make such a big difference while on the go. This lightweight laundry bag will take up no room in your luggage but makes staying organized while traveling so much easier. Whether you’re doing your own laundry in your hotel room or planning on sending the essentials off for dry cleaning, having a separate bag to store your dirty clothes in means you won’t have to rifle through your suitcase trying to decipher what is clean versus what needs to be washed.

MZ Wallace Deluxe Tote

• Portability 3 /5
• Ease of Use 3 /5

Don’t underestimate the power of a great tote while traveling as options like this lightweight MZ Wallace Medium Metro Tote Deluxe won’t take up much space in your luggage but can be a lifesaver if you somehow find yourself with more stuff to pack on your way home. We found this bag to be super roomy without overpowering us with a ton of built-in pockets and even a removable pouch to keep gear organized on the go. It’s also worth noting that this tote comes in a few different sizes from mini to large if you’re looking for something a bit bigger or smaller instead.

Best Toiletry Bag

Away large toiletry bag.

There are a lot of utilitarian toiletry bags out there but options like this one from Away both get the job done, and look good in the process. We found it very easy to pack and organize, thanks to an abundance of pockets and pouches to store everything from makeup brushes to delicate bottles. The material feels high-end and sleek but we found it to be secure and waterproof so nothing spilled out while in transit either.

Best Rolling Duffel

Eagle creek cargo hauler.

• Design 4 /5
• Maneuverability 3 /5
• Durability 4 /5

The Eagle Creek Cargo Hauler Wheeled Duffel is our top pick for the best rolling duffel for international travel since it’s huge yet still incredibly easy to roll through the airport or tote by hand on public transit. We particularly loved that this bag came with its own packing cubes and could easily convert from duffel to backpack to rolling suitcase. Despite its multi-functional design, it really excelled at everything. We found the bag very smooth to roll and just as easy to grab and go when needed. The material also feels very durable; like it could withstand heavy use without having to be too precious with it.

Unfortunately, yes, there are quite a few items that you can’t bring on your international trip depending on the country you’re heading to. Take this into consideration when shopping for travel products. Some destinations don’t allow certain tech — like drones — while others are very strict about the medication you’re allowed to bring into the country. If you have any doubts or concerns about what you can and cannot bring to a certain locale, be sure to check the official TSA security screening rules and the screening rules of the specific country you’re planning to visit.

Every airline has its own set of rules when it comes to carry-on and checked baggage size and weight restrictions. The standard carry-on size outside of the United States tends to be a lot smaller, so you’ll want to ensure your hand baggage doesn’t exceed the restrictions of the airlines you’re flying. It tends to be about 26 pounds and 21.5 inches in height for most European carriers, for example, but always check with the exact airlines you plan to use.

Why Trust Travel + Leisure

For this article, Kaitlyn McInnis used her experience as a full-time travel writer to curate the best options to suit most needs and international destinations.

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The Essential International Travel Checklist PDF for Newbies

by Elizabeth Gorga - Last updated on July 5, 2018

• Before You Go

So you’ve decided to take the leap into international travel and your trip is just around the corner… but now what? The plan is in motion and anticipation sets in. Whether you’re planning to study , volunteer , work , intern , and just embark on a grand adventure abroad , any form of international travel is best planned ahead of time. After all, there are more things to do before traveling than just packing a suitcase and booking a flight (try our Flights page for discounted airfare for students!).

Whether you’re an organization freak or just want to prepare yourself in the best way possible, you need a clear plan with clear steps. A before travel checklist is the way to go.

Are you ready to GET YO’ TRAVEL ON?

No idea where to start? Lucky for you, GoAbroad has you covered! Here you’ll find the ultimate international travel checklist , complete with a planning timeline and packing list to make things easy for you. From the essential to-do’s , like picking your program and applying for visas, to finalizing itineraries and saying goodbye to family and friends, our pre-travel checklist will walk you through the six months leading up to your big trip abroad.

[ Download Our Meaningful Travel Checklist PDF Right HERE ]

It’s baby steps from here on out! Get moving on your to-do list early to eliminate the stress that comes with preparing for overseas travel. If you pace yourself now, you’ll be able to enjoy your trip abroad to the absolute fullest when the time comes!

A timeline of things to do before traveling

From the moment you decide to embark on travel abroad, it’s time to start planning. In fact, it’s never too early—the sooner you start to tick off items on your before travel checklist, the sooner you can relax and have fun!

3-6 months before departure

First things first: You need to pick a program (if you haven’t already). This first step is the most important, as it will determine how you go about planning in the coming months. There are endless opportunities for meaningful travel abroad, so if you’re feeling overwhelmed by the options, you aren’t alone. But selecting your program is the fun part (think online shopping!), and GoAbroad’s Online Advisor can help. Simply make a profile with your personal details and wildest travel dreams, and we’ll match you up with the best programs to help you reach your goals.

 Submit your application several months in advance—the earlier the better—and once accepted, you can start working on the travel logistics. Do you have a valid passport? If you’re an international travel virgin, you’ll need to apply for one right away. Make sure it’s valid for the dates of your trip. Have you booked flights? Are there visa requirements? Give yourself plenty of time for the paperwork. Does your program have additional requirements? Do you need a TEFL certification? What about CPR? Get crackin’ early so you aren’t pressed for time.

You’ll need to sort out your funding at this stage, too. Start budgeting to save for your trip, or look into scholarships and fundraising to cover what you can’t afford. Travel abroad can put a big dent in your bank account, but as long as you have a game plan, the price will be totally worth it. 

1-3 months before departure

Get a stellar haircut and tie up other loose ends, like doctor’s appointments or visits to the bank.

If you’re planning for an extended time abroad, your international travel checklist should include all of the necessary appointments to make sure you’re in optimum health for travel abroad. Schedule checkups with your dentist, doctor, and any specialists, sort out prescription medication for the length of your trip, and maybe even visit your hair stylist to make sure you’re feeling and looking good before you go! 

Your trip preparation checklist isn’t all tedious paperwork in the first several months. Now is the time to spread the word! Tell your family and friends so they can share the excitement with you, let your school or employer know about your plans so they can prepare for your departure, and connect with in-country staff to get more information about your program. Get inspired: do some research on your destination. Read guide books or novels by local authors. Reading ain’t your thing? Check out a documentary or listen to some music to get in touch with the country’s roots. The more you learn, the more real your trip abroad becomes!

One month before departure

Time is flying by! A month may sound like a long time, but you’ll be on that plane in no time. With your departure date quickly approaching, now is the time to hunker down and think about what still needs to be accomplished on your before travel checklist. No more procrastination!

Before you start on your one-month before travel checklist, make sure you’ve checked off any outstanding paperwork for visas and passports. Are your flights booking, programs confirmed, and budget in place? Once this is out of the way, your international travel checklist will help to finalize the fine details. Confirm your travel itinerary and accommodations with your program and lay the groundwork for any personal travel. If you plan to veer away from the group, think about transportation and hostel arrangements.

Next on the trip preparation checklist: start to tie up the loose ends. Buy the essentials from your packing list and say goodbye to friends, family, and your favorite restaurants. You don’t realize it now, but a Chipotle craving is bound to happen while you’re abroad, so eat that burrito and don’t feel bad about splurging on the extra guac!

Impt item on you before travel checklist: Eat all the guac you can!

Need to brush up on those language skills? Buy a pocket dictionary or download Duolingo for your free time to brush up on key phrases and slang of your destination. You’ll want to pat yourself on the back when you can find your way around or have a short conversation with locals without a translator. 

Speaking of communication, make a plan with family and friends on how to keep in touch while you’re abroad. You won’t want to be tied to your phone or social media, but it’s a good idea to find an outlet to share your travels with those at home. Ever considered blogging?

Start getting EXCITED! This is the time to celebrate and have fun before your big adventure. Don’t forget to throw yourself a going away party, so all your besties can wish you bon voyage! 

One week before

The time has nearly come! At this point, there aren’t too many things to do before traveling. In a perfect world, your before travel checklist should be all checked off. Your passport and visa are ready, itineraries are finalized, necessities have been purchased. If you’ve been on top of your international travel checklist thus far, your last week will be a breeze.

There are just a few things left on your pre-travel checklist during your last week before departure. If you haven’t already, you’ll want to purchase travel insurance . Some programs include this in the program fee, so best to check with them first. If not, get this sorted right away—and no cutting corners with this one! You never know what can happen, and you’ll want the best coverage possible in case of emergency while abroad. 

One of the most important things to do before traveling is packing your bags—smartly. Don’t overdo it!

Don’t forget to contact your bank and let them know you’ll be traveling. You don’t want to run into difficulties with credit or debit cards while you’re overseas. Enquire about travel cards, or think about exchanging currencies so you have cash for your first week or two after arrival.

And last, but not least, pack those bags! Make sure you keep two copies of all travel documents and IDs in your carry-on, along with some clean underwear and a toothbrush. As for the rest, your program should provide you with some must-haves before you set off on your trip abroad.

Download our travel checklist PDF ! 

Are you ready to take the plunge into international travel? If you’re committed to meaningful travel abroad, it’s time to get the ball rolling on the prep work. Download GoAbroad’s ultimate pre-travel checklist PDF to get organized for your trip abroad. Straightforward and simple, our international travel checklist will make your life a million times easier while preparing for travel!

 Not only do you get the essential international travel checklist, but GoAbroad has thrown in a bonus packing list. Whether you’re going for a week or a year, you’ll have the essentials covered. In addition to comfy clothes, don’t forget a few key items: 

• Your passport!
• Cash and debit card on hand
• Travel-sized toiletries
• Any medications or vitamins you need
• Sunscreen and bug spray
• Headphones, chargers, and adaptors
• Translating device
• Earplugs and eye mask
• A good book and journal
• Walking shoes and flip flops
• Emergency contacts for your program staff
• Extra underwear—remember, you can never have too many undies! 

Your daypack should carry all the essentials: ALL paperwork, toothbrush and deodorant for those journeys that turn into days on end without a shower, something cozy to snuggle on the plane, snacks, and anything else to make your trip more enjoyable. 

You’re ready to make all of your life abroad and international travel dreams come true.

Remember to pack light! It can be easy to over-pack, especially when preparing for an extended overseas trip. Less is more when packing for your trip abroad. Whether you’re packing for a short-term volunteer stint or a year working overseas , the strategy is the same. Stick with clothing that can be layered or hand washed, and leave heavy books, high heels, hair dryers, and random accessories at home. You’ll be able to buy any clothes you need and most toiletries upon arrival, and that extra suitcase room will come in handy later for souvenirs.

You’re ready to get those travel plans rolling

That wasn’t too bad now, was it? Now for the fun part: stop daydreaming and put those travel plans into motion. With the right preparation, you’ll be ready for every excitement and challenge that comes with travel abroad. Throw your stresses behind you and dive headfirst into the trip of a lifetime. Adventure awaits!

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Travel Packing Checklist

A travel packing checklist is an important travel tool. Travel checklists help you pack what you need. If you are traveling by plane, a travel packing checklist will help you save money by avoiding checked baggage fees. A helpful tool for developing a good travel checklist and travel packing checklist is a packing list template, which you can find for free right here.

Why You Need a Travel Packing Checklist

Packing list templates are created to help define what items are needed for a trip. There are many types of templates to choose from. An excel spreadsheet is ideal for packing list templates, as they can be customized for each trip. Once customized, these templates serve as your travel packing checklist.

If you take a beach vacation, your travel checklist will contain items you need to attend to prior to traveling. Stop paper, stop mail, water plants, board pet and make lodging arrangements make up your travel checklist. Your travel packing checklist will include generic beach items such as sunscreen, towels, hat, sunglasses, bathing suit and beach chair, travel documents, food, beverages and good book.

Leave Nothing Behind With a Travel Packing Checklist

A good packing list template contains a comprehensive list of common items you would pack for a given trip. A great packing list template is also customizable, so you can add additional items that are important to you. Print it out and laminate it, now you have a handy travel packing checklist at your fingertips.

Every time you get ready to take that trip to the beach, pull out your travel packing checklist, and as you pack items, mark them off using an erasable marker. Once packing is complete, erase your markings and store your blank travel checklist for the next trip! For more fun and useful Excel templates like this travel checklist, check out our library full of free Excel templates.

Download Travel Packing Checklist

Related Templates:

• Family Camping Checklist
• Holiday Travel Workbook
• Camping Checklist
• Travel Calendar Template
• Plane Trip Checklist

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The ultimate international travel checklist

If you’re wondering what to pack for traveling abroad, look no further. Here is the ultimate international travel checklist for the young, adventurous traveler.

Gabrielle Budget Travel With Gabby

Oct 27, 2023

Traveling is one of the most rewarding things you can do in life. But for some people, the stress of packing can diminish the exciting anticipation of before, specially if it is the first time that you are planning a trip .

Luckily, the internet is able to connect travelers from all over the globe so we can share our tips and resources for common travel problems . Finding an international travel checklist online can ease some of the pre-trip stress and make you feel more prepared . 

I’ve been traveling abroad consistently for about 5 years, and I’ve done a few trips with Worldpackers. Based on my own travel experiences , and the research I’ve done in the past, I have created my own checklist for international travel .

These essential things to pack for traveling come with me on every single trip I take. So I’m going to share them with the Worldpackers community! Hopefully, this list will help other travelers feel more comfortable when packing to for a trip abroad .

The Ultimate International Travel Checklist

If you’re wondering what to pack for traveling abroad , look no further. This international travel checklist will be sorted into a few categories:

• Travel Essentials
• Entertainment

Other Recommended Items

Covid-19 safety.

Keep in mind, this list is just my personal preference . You don’t have to stick to the list exactly, and you can add or remove things to suit the country and your travel itinerary .

You might also like:  The greatest travel hacking guide you need for a stress-free trip , the best summer travel ideas  and know how much does camping cost.  

International Travel Essentials

Here are some of the things you almost always have to pack for a trip abroad.

1. Sturdy Travel Bag

Your travel bag of choice may vary depending on your travel style and how long you’re traveling. But I’ve always loved just a good old fashioned backpack. 

You can buy huge ones for months on the road, or an average-sized one for a short trip. 

But make sure you get a bag that is comfortable and sturdy, as you’ll depend on it every day while traveling. If you prefer a rolling suitcase, stick with that.

Aside from your main backpack, be sure to bring a smaller bag for day trips. 

A small backpack or large purse is handy for exploring during the day, and you can also use it as a carry-on bag.

3. Universal Travel Adaptor

Remember that many countries have differently shaped electrical outlets on the wall. 

Pick up an adaptor before your trip so you can charge your devices abroad. 

If you really love traveling, I recommend getting a universal travel adaptor so you can adjust it to fit any country in the world.

4. Reusable Water Bottle

To save money and eliminate plastic waste while traveling, pack a good-quality, reusable water bottle. 

If you’re in a country that doesn’t have safe drinking water, sometimes you have no choice but to buy filtered bottled water. 

Or, you can buy a reusable bottle with a built-in filter so you can clean your own water.

5. Passport and Visas

Your passport is one of the most important things to pack while traveling abroad. Make sure it is in date and won’t expire. 

Also, be sure to research visa requirements before you leave for your trip. 

Most visas are electronic these days, but sometimes you’ll have to mail in your passport to have the visa imprinted. 

So don’t leave this until the last minute! (Also make electronic and hard copies of all important documents, just in case).

6. Travel Insurance

It’s always smart to have travel insurance in case you get sick or injured abroad. 

Do plenty of research and pick a plan that works for you.

7. Medications

If you are on any medications, talk to your doctor before you go traveling and ensure you have enough to last you throughout your trip.

8. Debit or Credit Card

You’ll need money while traveling, so pack your credit or debit cards for withdrawing foreign cash from ATMs. 

Skip transferring money at the airport and do it at a bank in your destination; you’ll get more value for your money as airports often charge high commission rates. 

Consider getting a card that doesn’t charge foreign transaction fees so you can save more money while travelling . 

International Travel Entertainment

These things will make your life easier while traveling. I couldn’t survive a long plane or bus ride without any entertainment!

It’s always nice to have a good book while traveling. They can be quite heavy and bulky in your bag, however, so try not to bring too many. Or invest in a kindle!

10. Journal and Pen

Journaling is a great way to record memories from your trip. 

If you’ve never journaled before, consider trying it out on your next trip abroad. It’s a relaxing way to pass the time, and it helps declutter your mind. 

Also, it’s handy to have your own pen for filling out landing cards or immigration forms on planes!

Whether you have a fancy DSLR camera, a compact digital camera, a GoPro, or a decent smartphone, make sure you have some sort of camera to capture the incredible sights you see on your trip. 

Pack all the necessary accessories too, such as a carry bag, battery, charger, memory card, and more.

12. Headphones

Headphones are one of the most important travel essentials. A podcast or music playlist is great for long travel days, especially if you are a solo traveler .

13. Earplugs

If you’re staying in a busy city or in a hostel dorm room, consider packing earplugs.

 Noises from the street or partying travelers in your hostel can keep you up all night. Earplugs can help block out the noise and give you a good sleep.

Clothing for travelling abroad

Of course, you have to pack clothes for traveling, but clothing preferences will differ from person to person. So aside from the obvious essentials like shirts, shorts, pants, socks, etc., I’ll just list some helpful tips for packing.

14. Comfortable Walking Shoes

Traveling means exploring, which means you’ll probably do lots of walking. Definitely pack your most comfortable pair of shoes for wearing daily. 

There’s nothing worse than getting blisters or sore feet from uncomfortable shoes while traveling!

15. Comfortable Clothes

Again, when it comes to traveling, comfort is more important than style. 

So whatever clothes you are packing, make sure they are clothes you’ll actually enjoy wearing. You want to focus your attention on the world around you, not on your outfits.

16. One or Two Nice Outfits

Though you want to be comfy 99% of the time, I recommend packing 1 or 2 nice outfits for special occasions. 

Whether it’s a party, a nice dinner, or a show, it’s fun to dress up once in a while. 

But you want to optimize the space in your luggage, so only pack a few nice outfits and save space for the practical clothing items.

If you plan to enjoy the nightlife where you go, check this article: 15 best party places in the world

17. Rain Jacket

A good quality rain jacket is definitely a travel essential. 

I find umbrellas to be bulky and inconvenient in windy weather. A nice rain jacket can keep you warm and dry on rainy days.

18. Hiking Boots

If you plan on hiking and connecting with nature , invest in a good quality pair of hiking boots. I’ve done a few hikes in sneakers and just wished I had better shoes the whole time. 

They do take up a bit of room in your bag, so only pack them if you’re an adventurous traveler who will be hiking in nature. But they’re so worth it!

19. Sun Protection

Even if you’re traveling somewhere cold, it’s important to have sun protection. 

A hat, sunglasses, and sunscreen are great ways to protect your skin from the sun while traveling. Also, consider lip balm with SPF in it.

Here are some other random items that I always recommend to pack for a trip abroad.

20. Travel-Sized Toiletries

It’s up to you whether you’d like to pack your own toothpaste, shampoo, deodorant, etc. or buy it at your destination. 

If you only need 30ml or less of each, I recommend packing your own. 

But if you’re traveling for a while, it may be easier to just buy it when you arrive overseas.

21. Student ID card

If you’re a student, always travel with your ID card. 

Many tours and attractions overseas have student discounts. So flash your ID to save a little extra money!

22. A Few Plastic Bags

This might seem random, but having one or two plastic bags actually comes in handy while traveling. 

If you have a wet bathing suit or dirty clothes, it’s much more convenient to store them in a plastic bag until you reach your next destination.

23. Microfiber Towel

A microfiber tower dries quickly and rolls up to be much smaller than a normal towel. So it’s perfect for backpacking with limited space!

24. Luggage Locks

If you’re nervous about pickpockets, pack a luggage lock so you can secure the zipper on your bag. 

Most hostel dorm rooms have lockers where you can safely store your belongings, but a luggage lock provides extra security.

More packing tips at the  essential backpacking checklist for every trip .

Let’s face it, the world has changed a lot in 2020 due to the global pandemic. Traveling safely  now means you have to take extra precautions to keep yourself and others safe. 

So pack your face mask, hand sanitizer, any other medications or products you may need and consider our  Covid-19 recommendations and how to support the travel industry during the pandemic .

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Gabrielle Boucher

Budget Travel With Gabby

Hello! I am a 25 year old from the USA with a knack for traveling on a budget. I fell in love with traveling while studying in Europe, and that love grew even more when I started volunteering abroad in South America. Since then, I've worked odd jobs and volunteered all over the globe while cultivating passions for hiking, wildlife photography, food, wine, animals, permaculture, and more!

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Mar 23, 2021

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Travel Checklist

Looking for a checklist to help you get organized for your next trip ? Use this travel checklist and customize it to fit your needs. Give a copy to one of your emergency contacts so they have all of your contact information in case of an emergency. Also, take a copy along on your trip so you’ll have a backup if needed.

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Travel checklist download.

• Checklist of common items to be packed – with this listing you’ll be organized and confident that the little things aren’t forgotten!
• Travel details – keep all of your travel details in one place, have the important location phone numbers, addresses, and other important details recorded. Giving this list to your emergency contact(s) will be very beneficial, especially if traveling overseas.
• Emergency contacts – you never know when you’ll need to have this emergency contact information handy; don’t rely on your cell phone always working.
• Other contacts – keep the contact information for anyone else you might need to check in with during your trip (i.e., pet care, house sitter, baby sitter, etc).
• Notes – use this space to keep notes associated with your trip. If providing this list to an emergency contact or house sitter, you can use this space to provide additional information that they may need to know.

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The Complete Travel Packing Checklist for 2024 & the Best Packing Tips [Printable]

Erin Miller

Content Contributor

188 Published Articles

Countries Visited: 26 U.S. States Visited: 28

Keri Stooksbury

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Before you even take your suitcase out of the closet

When you’ve done your prep and you’re almost ready to pack, apps for packing assistance, apps for itinerary management, before leaving the house.

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When it comes down to it, packing for a trip (domestic or international) can be stressful. Do you wait until the last minute? Put off researching what you’ll need for certain activities or weather at your destination? Get distracted easily, or have young kiddos that need attention? It happens to the best of us!

On one hand, if you under-pack you might not be prepared. But if you over-pack, you run the risk of incurring hefty baggage fees or missing out on space to bring home that lovely souvenir. If you forget an essential travel document, you could even miss your trip altogether! We get stressed just thinking about it!

That’s why Upgraded Points is bringing you a guide full of packing tips and tricks, a printable travel checklist, a list of apps to help you out, and reminders for to-do’s around the house before you leave.

We’re here to assuage your anxieties and make sure you’ve got what you need, you’ve cut what you don’t, and there’s no wallet/phone/swimsuit/teddy bear left behind!

Hot Tip: Don’t forget to also check out our “Carry-On Travel Essentials” guide where we’ve compiled a “His” and “Hers” list of some great products that we simply can’t do without when we travel!

📋  Click To View Our Printable Travel Packing List >>  📋

General Packing Tips & Tricks

Check the weather at your destination.

This seems intuitive, but you’d be surprised how many people are stuck traveling in rainy season without a raincoat.

Note how many days/nights you will be away.

This will help you decide the number of necessary outfits. Obviously, how often you prefer to wear the same clothes plays a part in this as well.

Note any special activities/events you may partake in.

Traveling for a birthday? You don’t want to forget that heartfelt gift you bought weeks in advance. Going to a wedding? It’d be a shame if you showed up without your suit. Hiking in Hawaii? Your water-shoes won’t get much use if you leave them behind.

Make a packing list early and review it at least twice. (Yes, twice.)

You can easily find printable vacation packing lists online (like ours above), or you can write out your own. There are also a number of apps you can utilize if you prefer something more tech-based. Read about several of these below!

Timing is key here. If you jot things down or review your printed list in advance, it gives you the opportunity to take a second look with a fresh mind. All too often you’ll remember something you didn’t yesterday when your brain was thinking about pizza instead of packing.

If you’re printing a list that’s not trip specific, review it first and immediately cross off items you won’t need. Why bring a winter coat to the beach?

Take items you can grab at your destination off the list.

If you’re planning to travel with only a carry-on, this tip is especially important as it will save space (at least for your outgoing journey!).

Most times when traveling, your hotel will provide shampoo, conditioner, body wash, toothpaste, etc.; why waste space packing them? If you’re a little picky about your toiletries or you’re not staying at a hotel, you’ll probably still encounter a drugstore where you can buy anything you might need.

Purchase travel-sized containers or toiletries if you plan on bringing your own.

Remember regulations for the amount of liquids you can bring in a carry-on for a flight. You’ll want travel-sized containers if you plan on carrying liquids this way.

Even if you’re flying with a checked bag and are allowed more liquids, do you really need that 16oz bottle of shampoo for a weeklong trip? Cutting it will save you room for other essential items.

Choose the right luggage.

Yes, different airlines have different restrictions on sizes for carry-ons and checked bags but stick to some general guidelines and you should be safe.

For carry-ons, you’re generally accepted at/under max linear dimensions of 155cm/45in. For checked bags, you’re generally safe under 158cm/62in max linear dimensions. However, be sure to check the airline you’re flying with prior to packing, as some can be stingy!

You also want to seriously consider the type of bag you enjoy traveling with – shoulder bag , backpack , roller bag, hard shell , soft shell, etc. There are definitely loads of options so just remember, your bag shouldn’t stress you out, it should make traveling easier.

Hot Tip:  We’ve done tons of research on this topic so don’t miss our articles on the best carry-on bags and the best checked luggage bags for any type of traveler. 

Essentials first.

Gather your most important items first. This includes all travel documents such as your passport, ID/driver’s license, boarding passes, hotel reservations, etc. This also includes anything you’ll seriously regret forgetting and can’t purchase while traveling: wallet , credit cards , camera , cell phone, etc.

This being said, there are a number of apps that can assist with itinerary management and decrease the number of printed documents you’ll need to carry. See our list of helpful packing apps at the end of this post.

Choose an appropriately sized suitcase.

If you only have 1 suitcase, then you’re set. If you’ve got more options, attempt to use the smaller one – most people tend to overpack when their suitcase is too large for their trip. You don’t really need an extra sweater, 2 more t-shirts, and another pair of boots just because they fit! Plus, your baggage will be a lot easier to handle if it’s smaller and lighter, which will cut your stress level significantly.

Lay everything out.

Laying all of your items out allows you to plan outfits and account for your days/nights away. When everything’s laid out, you can clearly see how much you’re bringing and spot missing items easier. This also includes shoes, accessories, toiletries, etc.

Dividing items into sections based on where they’ll be packed is also helpful.

Lastly, don’t forget to lay out your plane/travel day outfit and consider it with your other pieces.

Pick simple mix-and-match pieces to prevent overpacking.

In general, choose simple tops and bottoms that can be mixed and matched to make multiple outfits. Did you know that just 3 bottoms (pants, shorts, skirt, etc.), 4 tops (tee, tank, etc.), and 2 outer layers (sweater, coat, or cardigan) can make up to 24 different outfits??

Depending on the reason for your trip, you might need to pack a special item that can only be worn once (suit, bridesmaid dress, etc.), but try to keep these to a minimum! This step is key if you’re pressed for space.

PUT STUFF BACK!

Once you’ve laid out all your items, really consider the number of days you’ll be on your trip. Chances are you could stand to put a few things back in the closet in order to pack more efficiently. Remember, no one wants to pay a fee for overweight baggage or lug around extra clothes for no reason!

Pack it up.

You never thought we’d actually get to this step, did you? There are a number of recommended packing tips when it comes to getting everything neatly in the suitcase. This can be overwhelming, but if you pick up the right habits packing will seem much less stressful.

Check, double-check, and triple-check your essentials.

Put a checkmark next to each item you’ve packed and DON’T TAKE IT OUT OF YOUR BAG. If you’re not ready to pack an item, do NOT check the box! That’s exactly how you leave your phone at home on the charger next to your bed. “But the box was checked!!!” you’ll say…

(Note: this rule actually goes for everything, not just essentials.)

If you’re notorious for leaving essentials at home, print an extra travel checklist just for those items and tape it to your front door the night before you leave. Make a promise that you can’t walk out without reviewing the list one final time.

Fold, Interfold, Bundle, or Roll?

By now you’ve probably heard that old-fashioned folding isn’t the best method to use when it comes to packing, especially in tight cases. If you have the room to spare, virtually any of these methods will do.

Interfolding involves layering clothes on top of each other in a top-to-bottom, bottom-to-top format, then interweaving them as you fold them together. If you fold the items in accordance with the size of your suitcase, you’re left with a neat little bundle that will fit right in. Additionally, this style of folding will leave your clothing virtually wrinkle-free.

Bundle packing is very similar to interfolding, but you are tightly folding or wrapping your clothing items around a soft core (like a dopp kit , stack of underwear, cloth zippered jewelry bag , etc.). Bundle packing is also said to reduce wrinkles and save space.

Many people also recommend rolling when packing your clothes – at least for softer items and jeans. Again, this method tends to save room and reduce creasing in the process.

If none of the above methods are doing the trick and you don’t have the option of a hanging garment bag , it may be beneficial to learn the proper way to fold nicer items (like a dress shirt or suit coat ) for the best results.

Pack liquids in secure bags.

Toiletries that can leak will leak. These should be placed in a plastic zippered bag or another secure bag of your choosing. Some travelers even encourage cutting small squares of plastic wrap to cover the opening between bottles and their lids in attempts to prevent further seepage.

Utilize shoe space when you can.

Rolled-up socks, belts, gloves, stocking caps, and other small items can easily fit into shoes (as long as they’re relatively clean and not smelly!). This also helps the shoe hold its shape throughout your travels. Rolled-up belts can also be used to keep a shirt collar stiff if needed.

Prevent dirty shoes from soiling clothes.

Pack them in a separate space or utilize plastic bags/shower caps to cover the bottoms and prevent dirtying the rest of your clothing. Have a delicate pair of dress shoes or heels? Pack them in their own bags if possible, or clean the bottoms and wrap with a durable garment.

Toss a dryer sheet into your suitcase to keep things smelling fresh.

While you’re at it, grab a stain pen or stain wipes for your carry-on. If you happen to spill on one of the only tops you’ve brought and don’t have laundry facilities, you’re cutting your number of outfits drastically. If you know you’ll have laundry facilities or need to wash your clothes by hand, you can purchase individual detergent packets.

Pack a change of clothes in your carry-on.

By packing a change of clothes and undergarments in your carry-on , you’re covered for at least a day if your baggage gets delayed or lost. Some travelers may want to pack an extra pair of shoes just in case.

Similarly, if you’re heading to a beach locale, pack a swimsuit and sandals . If you have to wait to check into your hotel, you can head to the pool while the concierge keeps your luggage.

Keep expensive/irreplaceable items on your person.

As a general rule of thumb, you should leave irreplaceable items at home. This includes objects such as expensive jewelry and heirlooms. If you must travel with them, these items should be kept with you at all times. Do not trust them to be safe when placed in checked baggage; if your suitcase is lost, delayed, or stolen, you’re out of luck.

Similarly, if you must travel with official documents such as birth certificates or social security cards, check to see if a certified copy will suffice. Or maybe take a photo on your phone for less hassle. Otherwise, the same rule applies to these irreplaceable documents.

Follow the TSA 3-1-1 rule for liquids in carry-on baggage.

3 – Travelers may carry liquids, aerosols, gels, creams, and pastes in containers of 3.4oz (100ml) or smaller.

1 – These items must fit into 1 clear plastic quart-sized bag.

1 – Only 1 bag per passenger is allowed.

Remove this bag from your carry-on and place it separately in the screening bin. This is meant to slightly expedite passing through security .

The following apps can be ultra helpful for those who prefer a mobile device to the standard pen and paper methods.

Evernote: While Evernote isn’t technically travel-oriented, it’s all about lists and can be a big help for packing. With Evernote, you can sync your packing list across all your devices, making it easy to keep track of things no matter where you are…even out at the store buying items from your list!

Evernote also enables sharing notes with others, which is especially helpful for group trips. Need reminders? No problem, you can set alerts in Evernote to keep you on top of your game.

Packing Pro: This app is everything you ever wanted if you’re a list maker, and everything you didn’t know you needed if you’re a forgetful person. Packing Pro helps travelers get organized via packing lists. From templates and suggestions to customizable designs, Packing Pro has options for every type of traveler. Users are allowed an unlimited number of packing lists of an unlimited length, and you can even add images, alerts, and mark “need to buy” items.

It also has iCloud support and the ability to share your lists via email, AirDrop, Dropbox, etc. You can also export and edit your lists with Excel, Numbers, or Google Docs. If you’re the type that physically needs to cross things off, you can send directly to a printer too.

The Expert List-Making Assistant is a cool feature if you’re low-maintenance: it will take your parameters (number of people, destination, weather, etc.) and automatically create lists for you.

PackPoint: PackPoint’s purpose is to take the guesswork out of packing. The app pretty much tells you what to pack based on how long you’re traveling, where you’re going, the weather when you get there, and any activities you have planned (chosen from a pre-defined list in the app). With PackPoint Premium, users can connect to TripIt, share their lists across devices, and add customizable packing items/activities.

Travel List: Travel List seems to have fewer bells and whistles. You can do many of the same things as with Packing Pro and PackPoint: create customizable packing lists, sync across your devices, share with other people, and create alerts/reminders. One nice component is their calendar view, which gives a different type of visualization that some people really prefer. And this one is compatible with Apple Watch, which can be a huge organizational perk.

Lists To Do: This app keeps things simple for general to-do lists and is super easy to use. See your list’s percentage progress for a clear visual on how much you have left to do/pack before jetting off and set yourself reminders and share lists with your travel companions.

The following apps are helpful for keeping all your travel information in one place. From flight itineraries to hotel confirmation, event tickets to dinner reservations, they’ve got you covered. Plus, this means fewer printed travel documents you need to worry about carrying with you.

Google Trips: In a nutshell, Google Trips seamlessly integrates reservations (flights, hotels, rental cars, etc.) from your Gmail and creates a specific “trip” in the app. These trips are like folders of information including some basic categories like Reservations, Things to Do, Saved Places, Day Plans, Food & Drink, Getting Around, and Need to Know.

It also provides opportunities for travel inspiration, traveler reviews, dining/drink options, and encyclopedic information on several hundred top cities and attractions around the globe.

Also good to note: when you download your trip, everything is available offline in case you’re stuck without WiFi or data.

Kayak Trips: Part of Kayak’s main app includes a platform called Trips, which acts as an itinerary management app to keep all your pertinent travel information together. With Trips, you can forward your booking confirmations to [email protected] , where your itinerary is managed for you in a nice timeline format with maps and important info all on one screen.

Kayak Trips gives you the ability to send other people access to your travel plans through sharing options, link to your calendar app for planning consistency, and receive SMS and email flight alerts.

TripIt: TripIt is one of the most popular travel organization apps on the market. The app automatically imports flight, hotel, rental car, and other booking confirmations ( concert tickets from StubHub, dinner reservations from OpenTable, etc.) from your e-mail. If you don’t appreciate the e-mail scan, you can always forward your emails to [email protected] or manually input all the information into the system.

TripIt then creates an itinerary in an easy-to-read format, including space for directions between airports, rental car pickup, and hotel details. TripIt also allows for calendar syncing and makes it easy to send your travel info to family/friends by sharing via text, Evernote, LinkedIn, Slack, or WhatsApp.

With TripIt Pro, users get real-time flight alerts, help to find alternative flights, an airline seat tracker for better seats, reward program points tracking, and interactive airport maps.

In this section, we list some steps you might forget to take when you’re in a hurry to leave for vacation.

Remember to:

• Download your travel resources (guidebooks, language apps, etc.)
• Notify credit card companies of upcoming travel if required (international trips)
• Set an email auto-responder if necessary
• Take out the garbage
• Check the washing machine for wet clothes
• Check the dishwasher for dirty dishes
• Turn off all lights and electronics
• Set lighting timers
• Water the plants
• Drip taps (in cold climates where pipes could freeze)
• Close/lock all doors and windows; pull all curtains
• Set alarm system

For longer trips, don’t forget to:

• Empty the refrigerator/pantry of perishable food
• Unplug electronics
• Put a hold on your mail
• Consider having a friend check on your house from time to time

The Upgraded Points team is always jetting off somewhere and even we  still have trouble packing sometimes!

Additionally, if you’re interested in “the best of the best” travel products to up your packing game, check out these posts:

• All Our Best Travel Product Reviews – In One Place
• The Best Checked Luggage Bags For Any Traveler
• The Best Carry-on Luggage Bags for Any Traveler
• The Best Travel Duffel Bags on the Market

Lastly, if you’re looking for the top travel-related gifts, we’ve got you covered with our Best Gifts for Travelers .

Frequently Asked Questions

Is it better to fold or roll clothes in a suitcase.

Whether it’s better to fold or roll clothes for your suitcase may depend on a number of things. If you’ve no concern about saving space, folding could be just fine. However, if you’re trying to fit a lot of clothes into a small bag, there’s no shortage of youtube videos out there which prove rolling clothes can help with this task.

Additionally, interfolding and bundling are other techniques that could be helpful space savers. However, to save the most space, vacuum bags will be your best bet – just keep in mind your weight limit when packing a lot of things into one case!

Do packing cubes really save space?

Packing cubes don’t necessarily save space but they definitely help you stay organized when packing.

They can also help by keeping items separated — who wants smelly gym clothes next to their fancy dinner outfits?

How do I maximize space in my luggage?

To maximize space when packing, try using these methods for your contents: roll, bundle, or interfold (explanations above). Each has its own special technique but all can help you save space and fit more into your luggage of choice.

Another quick space-saving tip? Utilize typically unused space. For example, pack socks or belts inside your shoes.

How to I pack clothes without wrinkling them?

Here are a few quick tips to decrease wrinkling when packing your clothes into a suitcase: iron first, use a roll or interfold method, pack wrinkle-prone items in garment bags or utilize tissue paper between folds and layers, and/or choose fabrics that are less likely to wrinkle in the first place (wool, Tencel, knit, cashmere, polyester, nylon, spandex).

How should I pack toiletries in my suitcase?

When packing toiletries, you’ll want to be sure they’re kept separate from your clothes in a special bag or case. It doesn’t have to be anything fancy — a Ziplock baggie will do — but this will prevent the leaking of liquid onto your clothing items.

Additionally, you can place a small piece of cling-wrap between the bottles and lids of your liquids to prevent leakage.

If you’re bringing them in your carry-on, you’ll want to be sure you’re adhering to the 3-1-1 rule (use 3 oz containers max, in 1 quart-sized bag, with one bag per traveler) in order to pass easily through security.

Should I pack valuable items in my suitcase?

Always keep valuable items on your person while traveling. This includes identification cards, passports, visas, money, credit cards, jewelry, important medications, etc.

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About Erin Miller

An experienced points hacker, Erin is Alex’s partner-in-crime and contributes to Upgraded Points with in-depth guides and relationship management. Erin’s work has been cited in multiple major publications.

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Travel Checklist Template

Looking forward to your upcoming travel plans but feel overwhelmed trying to prepare for them? With the Travel Checklist template for Microsoft Excel, you can be certain nothing is left behind or unattended to. This thorough and concise checklist covers everything from confirming that your passport is up to date to making sure you have traveler’s checks. The Travel Checklist template will ensure that you are adequately prepared for every aspect of your trip.

How to Use the Travel Checklist Template

• After downloading the Travel Checklist template right here on this page, glance over it to determine which tasks apply to you. Some of them might not, such as having a passport, pet sitter, watering plants, etc. Feel free to remove or replace those. The template is customizable, so you may add anything you need to the checklist.
• Once you know what you need to check off, begin confirming that each preparation is made, starting with the top. Each section is for different steps of preparation, and they are arranged in chronological order.
• If you have everything checked off, you are ready to travel!

Tips for Using the Travel Checklist Template

• Remember to not try and check off everything that comes with the template. It is extremely likely that some of the items on the list will simply not apply to you, so don’t be afraid to leave them blank or just remove them from the list. you could even replace them with tasks that are relevant to your particular travel needs..
• Although the checklist has a straightforward design, it is practically mandatory to perform the tasks in order for the most part, as some of the earlier ones are prerequisites for the latter.
• The checklist is only as useful as you make it, so try to take each and every item on the list seriously. If you are diligent in confirming that the appropriate action was taken for each task you check off, it could be and indispensable tool for your travel plans.

We know air travel can be a stressful event with a daunting process of preparation and planning leading up to it. However, with the Travel Checklist template, you can spend less time concerning yourself with all of the arrangements and more time enjoying your trip. It is available to download for free, right here, at myexceltemplates.com.

Download: Travel Checklist Template

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FREE Excel Templates Combo – Vacation Itinerary Planner + Packing List Template + Expense Calculator Template

You have been working hard for months and finally, it’s time for that long awaited vacation. The build-up to vacation is often as exciting as the vacation itself. But a lot of time we get bogged down by the preparations and data management.

Even for a short vacation or business trip, there is a lot of data management that needs to be done – travel details, bookings details, packing, pick-up/drop, getting all the documents in place, etc.

To make it easier, here are some Excel templates you can use to be more organized while planning a vacation:

• Vacation Itinerary Template.
• Vacation Packing List Template.
• Vacation Shared Expense Calculator.

You’ll still need to do a lot of preparations, but this template will make it easier for you to plan/manage your vacation.

The vacation itinerary template and vacation packing list template are editable and you can fill in the details and take a printout (or take a printout and then fill it).

This Tutorial Covers:

Vacation Itinerary Template in Excel

All you need to do is fill the details in this template, and take a printout or save the Excel or PDF in your smartphone. Now you don’t need to go through all the papers or emails when someone asks you – what’s next. You’ll have it ready right there at one place.

This vacation itinerary template is organized in a way that makes it easier to keep a track of everything. It begins with the travel details, pick-up/drop details, hotels details, activity details, and return trip details.

It is super easy to maintain and once finalized, you can share it with everyone who is accompanying you on the vacation/trip.

Business Travel Itinerary Template

If you going on business travel instead of a vacation, this template can be easily modified. All you need to change is the Activities section, where you may want to have your meeting/conference details. Something as shown below:

In the download file, you will get both vacation itinerary template and business travel itinerary template.

Vacation Packing List Template

Travel Itinerary template is just one of the templates to make your vacation more about fun & pleasant memories and less about data/details management.

For some people (including myself), one of the major headaches is the packing part. I hate packing and I push it to the last minute. And as expected, it often leads to a lot of missed items that I should have been carrying. Even when people take enough packing time, they often tend to forget and miss out on a couple of items.

To deal with this, here is a Vacation Packing List template in Excel that will help you be more efficient while you pack for your next vacation/trip.

Again, you can either use the template in Excel or can take a printout and manually cross off items that you have packed. It’s an editable file so you can add/delete items based on the nature of your trip.

If you are using this template as an Excel workbook, you can simply mark the items as packed by double clicking on the cell to the left of the item name. As soon as you do that, the item gets a check mark on the left and gets shaded in green color.

Here is what I mean:

Now you don’t need to lose sleep thinking of stuff you may have forgotten. If it is in the list and marked green, you have it.

Vacation Expense Calculator Template

When the fun-filled vacation gets over, you have to get down to the difficult task of ascertaining who owes whom. Since it’s not as fun as the vacation planning part, it often gets dragged and delayed. The only person who remembers this is the one who owes money 🙂

Here is a template you can use to instantly calculate who owes whom – Shared Expense Calculator Template.

All you need to do is specify the names of the people among whom the expense has to be shared and the expenses made. It will instantly calculate who owes who and show it graphically.

Something as shown below:

Read more about the Shared Expense Calculator Template .

Some additional resources you may find useful when planning a vacation:

• Check the weather before you plan any trip. I use Accuweather to quickly get a sense of the weather. You can use any online resource of App you like.
• Hotel Reviews on Trip Advisor .
• The time difference in different zones – World Time Buddy .
• It’s a good idea to go through some travel blogs and resources. Based on your destination, you can easily find some good resources.

You May Also Like the following Excel Templates:

• Holiday Calendar in Excel (for the US only).
• Excel To Do List Templates.
• Calendar Integrated with a To Do List Template .

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2 thoughts on “FREE Excel Templates Combo – Vacation Itinerary Planner + Packing List Template + Expense Calculator Template”

can u prepare one leave application templet for all employee

Nice. Will try.

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Microsoft excel worksheets and templates, travel checklist template.

Although one cannot deny the uses of carrying a checklist, still a traveler shall not totally dependent on it. You can carry the item of use even if it is not mentioned on the checklist. The same goes for the item mentioned, but you do not need it in any case and sure about it.

You might have pack suitcases for your upcoming vacation trip but have you checked that you kept everything? Do you need it at the new destination? If not, then what is missing? Do you remember them? Or you have to unpack the stuff to find out what is missing and what about your required documents?

The travel checklist makes sure that all the items for a particular trip are picked up by a person before leaving home.

Packing disasters can range from minute like forgetting a toothbrush to a disastrous including the passports or the tickets of the trip. It makes sure that a traveler does not leave anything important before starting the journey.

A good travel checklist can be broadly divided into major categories like:

• Packing checklist for clothes and toiletries.
• Packing checklist for luggage to be carried with each person on the trip.
• Packing list of First Aid Kit, which is very important especially when one is going on a camping or traveling with children.
• Packing list of all the essential documents to be carried like passport, tickets of the flight or bus, enrolment form if going on camping with a troop.

One can make or get online an efficient travel checklist depending on the kind of trip the person is going and with whom he or she is traveling. You can get a travel checklist for:

• Vacation packing travel list.
• International packing travel list.
• Packing checklist of infants and babies.
• Business travel packing checklist.
• Packing checklist for patients especially those who are taking regular medications.
• Camping packing travel list.

A travel checklist may also vary on the duration of the stay of the traveler.

Uses of a Travel Checklist:

The uses of the travel checklist cannot be neglected, as it makes a traveler efficient:

• The very first advantage is that it takes out the stress of packing.
• Travel checklists make sure that one does not forget anything back at home.
• Besides important stuff to be carried, it also reminds of fun things to be carried on the journey to make it more enjoyable and memorable.
• It helps in organizing the thing easily in a person’s travel bags.
• The travel checklist saves time and energy.
• A good travel checklist can save you from the fuss at the airport.

The best idea to save you from such carelessness is to create a proper travel checklist, including all the items which are necessary for the trip and the papers needed for a plane journey.

The best way to write a checklist is by dividing your stuff into broader categories and then listing each and every item in their categorical columns. Like, you can divide the categories, naming: clothes, appliances, accessories, shoes and documents e.g. visa passport, tickets, etc.

Now list the items with serial numbers in each category. This will also let you know how many items in each category have to be packed. Once you prepare the list Start checking the items by putting a tick in the checkbox drawn in front of every item. Once all the items are ticked, that means everything is packed to get aboard.

Travel checklist template

To ease the long procedures of designing a checklist by hand, the online free template is being formatted constantly. These templates are present with a completely customizable design to create your own list of items required for traveling. Traveling rather than for vacation, like college educational trips or business trips has their own templates available on the internet. Just download them and check the items conveniently before packing.

File: Excel (.xlsx) 2007/10 Size 31 Kb | Download

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• Business Templates

FREE 10+ Travel Checklist Samples in Excel | Google Docs | MS Word | Pages | PDF

It’s important that you have all the things needed for your travels because there’s no knowing to when you need a particular item. Use our travel checklist, and ensure that you don’t leave any necessary items behind while packing. Small items such as extra batteries are easily overlooked and yet can prove to be extremely important while on a trip. Our Sample Checklist Templates formats will help you in remembering to pack these items. These examples also works as an inventory of things packed so that you can use them in a responsible manner while on the trip. Download them now for free and in various formats.

Sample Travel Checklist

Packing checklist template - 15+ download free documents in pdf, sample vacation checklist - 7+ documents in pdf, psd, sample checklist - 13+ documents in pdf, word, travel checklist template.

• Google Docs

Size: A4, US

Free Travel Checklist Template

simplify101.com

This Travel Checklist Template features some important points namely, to do before trip, to pack for me, other stuff, kid’s clothes etc. Under each heading there are a number of points listed, which needs to be carried out during the travelling. This Checklist Template is available in easy word format and ensures that can easily be taken as print out version as well.

Printable Travel Checklist PDF

squawkfox.com

Travel preparation, home preparation, destination vaccinations are the some vital points that are listed in this template. In addition to that, core vaccinations is the another important point features before ready for any trip some vaccinations like polio, tetanus ,typhoid, and typhus should be taken for safety measures.

Travel Checklist for Beach Vacation

edge-cache.lifehacker.com

As its name suggests, this is particularly designed for beach vacation designed with some casual approach. ‘First things first’ is the first point that is here. As this is ideal for beach vacation, so it clearly defines what types of dresses should be carried out during this particular trip.

Checklist for International Trip

adventuresingoodcompany.com

As this is designed for international trip, so it is designed in such a way that, before three months, what should be the course of action is defined here. Along with that, one months before departure, two weeks before departure and one week before departure are some other points that are listed here as well.

Travel and Packing Checklist

popwuping.com

Packing Travel Checklist

travelsmith.com

Family Travel Checklist

orgjunkie.com

Overseas Pre-Travel Checklist

griffith.edu.au

Download Travel Checklist PDF

medtronicdiabetes.com

General Travel Checklist

agapekenya.org

Reasons To Use Travel Checklist Template

A travel check list template is widely used by various tour agencies and other specified people who organize tour in regular intervals. Various tours are conducted throughout the year, thus the requirement varies from one to another. Suppose, a hill station tour is conducted during summer, then obviously the requirement changes compared to a beach vacation.

Thus being a tour manager, it is very hard to prepare separate travel checklist for different tours. As a result, these types of pre- designed templates are used and distributed as well. This type of template can be taken as print out version and should be shared through the mail also. You may like Vacation Checklists.

When To Use Travel Checklist Template?

With ups and down in the travel industry, everyone is trying to offer some unique services to their esteemed clients. Before the journey begins, most of the tour agencies provide Travel Checklists to their clients, so that packing will be easy for them. Travel Checklist Template helps the tour operator in many ways.

Once booking is done, the next query should be what are the things that need to be carried during the tour. For answering this question this type of template is designed and circulated among the specified group of tourists.

Tips For Using Travel Checklist Template

Many tour operators are unable to make even slightest decisions without the help of travel checklist template. Travel Checklist Template helps the tour agencies to keep a record of tours along with the necessary details.

There are no such tips present for designing this template. Only the name of commonly used medicines, along with home preparation item and a list of food staffs need to be taken into account.

When working with a travel organization, it is seldom found very hectic to share all the tour related information at a glance without missing any points. As a result, this type of template helps in circulating the particular messages among the tourists. It ensures that, it can be further be modified with putting their own logo, results a more professional and attractive look.

If you have any DMCA issues on this post, please contact us !

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• Packing Lists
• Travel Checklist

Travel Checklist Free Google Sheets & Excel Template

We are excited to introduce our latest offering – a fantastic and Free Travel Checklist Google Sheets Template. It is perfect for online use and customization. Holidays with your family or friends will definitely benefit most of us. After all, going on a trip allows us to genuinely take a break from pressing problems. But in order to be as relaxed as possible during the trip and not be distracted by minor problems, you just need to prepare well for the tour. That is why we have prepared this travel checklist free Google Sheets template.

The appearance of this template is great for both family and personal use. The title stands out from the main text perfectly thanks to the thin border and the “Arial” font. The image of a large, fabulous city next to the name forms a natural association with the concept of travel. One of the most striking advantages of this template is that it consists of two parts (For Him / For Her). This will allow you to make a summary several times more efficient. Moreover, the template organizes each column into specific categories (electronics, clothing, food, documents, etc.). Thanks to this detailed division, you will be able to conduct a more thorough preparation.

Whether you’re planning a weekend getaway, a hiking trip, or a long-awaited vacation, this template will be your go-to package guide. Other than that, it’s great for any type of editing. It all depends on your free time and preferences. For example, you can integrate additional blocks, change the background, add new images, etc. For this, a simple online editor Google Sheets is perfect. On the site gdoc.io , you can find many interesting templates that are suitable for use in everyday life or at work.

Plan your trip with ease using our travel packing checklist free Google Sheets template, designed to help you pack efficiently and avoid forgetting essential items.

Achieve travel planning perfection with our Free Google Sheets template for a Digital Editable Travel Planner. Organize your trip details effortlessly and enjoy peace of mind on the road.

In order to keep you in a good mood and to make sure you don’t forget anything before your trip, we have developed this international travel packing list free Google Docs template.

Easily editable template for creating a packing list for travel

Prepare for your adventures with confidence using our flexible and customizable packing list template. Say goodbye to packing stress and hello to efficient organization!

Your mood and comfort will depend on how you prepare for a trip or hike. In order for you to collect and do all the upcoming things, we have prepared a cute packing list template for you.

Using this blank vacation packing list free Google Docs template will help you make packing more organized and less stressful. It can also help you to reduce the level of anxiety you might experience before a vacation.

You can use the Printable Packing List Free Google Docs Template to assist you in getting ready for your journey. This is a convenient solution that allows you not only not to forget anything important, but also to rationally use your luggage space.

A long-awaited vacation, finally you can go anywhere. In order for everything to go smoothly, you need to prepare things for yourself, your husband/wife, children or relatives. Feel relaxed before your holiday with our packing list!

The Only International Travel Checklist You Need

June 2, 2023

Download our printable international travel checklist PDF and then you can relax and enjoy the anticipation of the journey! Combine this international travel checklist with our ultimate packing checklist and no foreign travel will ever phase you. You may also want to check out our flight booking hacks , too. Get ready to travel abroad and enjoy your travel plans!

The Ultimate International Travel Checklist

Here’s what I know about travel. Having an international travel checklist helps more than you can imagine.

I’ve travelled to over 60 countries so far – on my own, with a baby, with a toddler, with colleagues and with a husband. On business trips, weekends away, extended sabbaticals and two week holidays. All different, all required detailed preparation.

Over the years, I’ve learned everything the hard way. By nature, I’m a last minute, free spirited kinda girl and that’s why I need a comprehensive travel preparation checklist more than anything. If I do get a last minute invitation, I want to be ready to take it. If I am planning a trip of a lifetime, I don’t want to mess it up. 

This is the only pre-travel checklist you’ll ever need.

Don’t make my mistakes. Prepare on, my friend!

 If you buy or book anything through these links we may earn a small commission at no extra cost to you. Thanks!

Recommended

I love sharing the best travel resources I can find. 

• I never book a flight without looking on Skyscanner first
• My favourite one stop shop for airport transfers, food tours & excursions is Get Your Guide
• Out of the big accommodation machines, I use Expedia and Booking.com the most
• I’ve hand-picked useful travel gear and tools for you in my Amazon shop . Never leave home without a travel adapter or collapsible water bottle . I’d also recommend these soft ear plugs and a sleep mask .
• Access all our planners and budget spreadsheets in the Travel Toolbox ©
• Plan the perfect road trip with our Road Trip Planner & Toolkit ©
• Use these packing cubes to make life so much easier on the road.
• Save on mobile phone roaming charges with an eSIM from Airalo .

6 – 8 weeks before you travel abroad

The first priority on your international travel checklist should be sorting our your paperwork and taking care of any health requirements.  These can take time to arrange from authorities who don’t like being flexible. Get in early and get it done. These are important things!

Start everything early. Apologies if you’re reading this too late. Just hop in wherever you can and let’s make the most of it, eh? 

Check your passport

Yes, OK, so you’ve probably realised you have to have one. But have you checked the expiry date? Do you know how many blank pages are left and how many you need?   Some countries require a certain number of blank pages for their visas or require passport validity for up to six months or more.  I’ve seen people turned away at check-in as a result of these very points.

• Passport in date (with six months to go)
• With enough blank pages
• With a digital copy somewhere in case it gets lost

Arrange visas

Leave yourself plenty of time to check the visa situation. Some embassies require in-person visits and can hold your passport for weeks at a time for processing. If you are visiting multiple countries on one trip, it could take 6 – 8 weeks to get all the visas you need. Pay close attention to the details: India, for example, requires a different shape “passport photo” than everywhere else. You can usually arrange all the visas you need yourself but it can sometimes be easier to use a visa agency on your behalf. 

Read the small print, fill in the forms meticulously, and don’t stress about actually having the passport photo taken. 

• Check your visa requirements from the UK through the UK government Foreign Travel Advice section here.

Check Covid requirements

Now is a good time to start checking the covid entry requirements and planning for any Covid tests or travel documents and paperwork that you will require. Although most places have now dropped testing requirements, not everywhere has.

Double check the entry requirements frequently, though. They change rapidly.

Buy travel insurance as soon as you book

Yes, I used to do this en route to the airport. But now I’m (ahem) older, the medical questionnaire takes longer…

In all seriousness, book your travel insurance at the same time as you make your first arrangement or payment for anything. Plus, if you travel more than once or twice a year it probably makes sense for you to take out an annual travel insurance policy. 

Write a packing list

• Write a packing list for everything you think you may need. You can always whittle it down later. But some things take a while to find, buy, arrange and pick up. 
• I have a packing list saved as a template on my hard drive. Over the years it has become an all-purpose guide to work trips, wedding trips, family trips, the lot.
• I have also have a separate list for each bag. This sounds OTT when you’re young and carefree but becomes essential when you’re tired and a parent. One page for hand luggage for babies, one for hand luggage for adults, one for the first suitcase to unpack, one for the second. Remove stress about what goes where for airport security by factoring it into your packing list.
• Each bag has a section for different items: toiletries, clothes, entertainment, medicine, sportswear, electronics, first aid kit etc.
• We have packing lists for several situations, from packing lists for cycling holidays to packing lists for hiking.

Shop ahead of time

Yes, you can buy a lot of things at the airport but it does make it more stressful to cram in weeks of shopping while you can hear your flight being called… In particular, focus on…

• Prescription glasses, sunglasses and contact lenses.
• Special toiletries for sensitive skin or smaller versions of the brand you love .
• Power banks for phones and other electrical devices. 
• Breast pads, pumps, sterilising equipment if you’re travelling with a baby. Check out the full list of essential baby gear here (plus what you don’t need.)
• Specialist gear, like the kind you need for hiking holidays or cycling holidays.
• Parents – check out toys that make it easier to fly with a toddler. And gifts for children who travel.

Visit a travel clinic

• Some vaccines take months to work and may be in short supply. Visit for advice and to buy drugs you may need, such as antimalarials. 
• See your doctor anyway if you have complex medical needs. You may need to arrange for extra medication, sharps boxes and so on. 
• Check the latest guidelines if you are or think you may be pregnant. There are health risks you should be aware of before you book.

Remember everyday bills

• Do you have enough money in your account to meet your ongoing bills while you’re away? It’s stressful dealing with utility companies and overdrafts on the road. Sort it before you go.
• Also, look into the credit card rates vs debit card rates before you go so that you don’t get hit with nasty foreign transaction fees and charges. I swear by the website  Money Saving Expert  for keeping up to date with this.
• I also love the travel currency card Monzo for similar reasons. Ration your credit cards. Don’t take them all with you but do take one as a spare. You MAY need to contact credit card companies before you travel. Different companies have different policies on this but it’s worth looking into before you leave home for your trip abroad.

Book or cancel appointments

• Do you need to book pets into kennels?
• Find someone to water the plants?
• Let your child’s nursery know they won’t be coming?
• Arrange someone else to do the liftshare or car pool?
• Draw up a plan for how your colleagues will manage your work while you’re away. If you work for yourself, think through how you will manage that. 

Plan your itinerary

Depending on what’s going on, you may not need to do much of this. If you’re at work or on a tour, most things are taken care of. But if you’re doing it all from scratch then please promise me you’ll at least do this: check for any major sporting or corporate events in the area for the dates you have in mind.

You can work around most things. But you don’t want to end up feeling like Mary and Joseph in Bethlehem because everyone else got organised before you. 

Book airport transfers and parking in advance for better deals

These can be completed at the last minute so it’s not a disaster if you forget. Buy you can often arrange much better deals if you book in advance. Also, some parking spaces or concierge services do fill up. I’d recommend checking with Get Your Guide as the first port of all. Although they’re best known for their day trips and tours, it’s also really easy to book a transfer from the airport to your hotel with them.

Buy your guidebook

I still love a paper travel book for trip planning. Many publishers offer books in paper and eBook format so that you can enjoy the feel of paper at home but then go without the weight when on the road. They’re also great if you want to learn more about the history, culture and food of the place you’re visiting.

A month before the trip

Write a leaving the house list.

Write this out in advance so that you have time to get things done. 

I have a page for things that need to be done around the house if you’re going to be leaving it empty.

Things like empty the bins, check the doors and windows are locked, let the neighbours know and so on.

In the old days, this would have included cancel the newspapers and milk delivery but, you know. It’s the 21st century now. Set up the thermostat so you can control it remotely from your phone instead?!

Download travel apps

These days, we have technology. Let’s use it! Here is my list of what I believe to be the best travel apps for Europe. Few on my list are travel apps in the niche sense but they’re all fantastic and I use them when I travel all the time. And, as a bonus point, even though there are seven of them, they fit onto a single phone.

Change foreign currency in advance

Exchange rates at the airport are the worst deals around – that is, apart from those on standard debit cards. To get around this problem, pre-order your cash before you travel and look into getting the best credit card deal for extra transactions abroad. 

Sketch out what to wear

One of the best tips I learned from someone else, was to sketch out your itinerary and note down an outfit for each occasion. You don’t have to stick to this rigid way of wearing, but it does help you think about what you’ll need and when. It’s like meal planning for clothes.

Think logically about what you will realistically wear and what is going to be practical. If you’re doing anything “new” for you, such as heading on a cycling or walking holiday or dipping down below minus 27 degrees, it helps to check out a specialist list first.

One year, I learned that sunscreen itself freezes. A handy tip for daylight excursions in the blisteringly cold Arctic Circle.

Buy the right suitcase for the job

Make sure that your luggage works not only for the flight but also for the circumstances you’ll find on the ground. Will you have transfers? Need to roll your suitcase across rough ground or squeeze it into a small plane? Check the airline requirements and think about whether you’ll have to carry your luggage for any distance at all or lift it on or off trains. See our guide to finding the best cabin luggage for women.

A week before

“lost luggage” proof your packing.

There isn’t much you can do to stop an airline losing your luggage. There ARE things you can do to prevent that from spoiling your trip. For some destinations, it’s not that important. But if you have flight connections or are travelling to somewhere remote or with a really different climate, then check out this article on packing your carry on essentials , from eye masks to flight socks and travel adapters.

Organise your travel documents

A good old plastic folder works well but I’ve also got a zip-around leather one that has kept me company over the years.

And, obviously, have electronic backups as well. Of tickets, accommodation, passport, insurance, visas… everything. It’s also useful to pack a photocopy of your passport and top credit cards in your main suitcase. That way, if someone snatches your bag or picks your pocket, you still have the vital information at hand. Pack a few emergency bank notes there as well. 

Tell your neighbours

Ask them to look out for your post and any suspicious noises coming from within your home while you’re away. Consider giving them a spare key so that they can deal with any mountains of post and spot any leaks or damage.

Check your phone tariff

Roaming charges can be terrifying. I once was charged over $500 in Japan for someone calling me. It was a wrong number. I’m still bitter! While that’s quite an extreme example, cell phone and mobile charges can be huge. 

At the time of writing, EU citizens can use their phones in EU countries. For everyone else, check the fine print. You may be better off buying a SIM card on the ground. In which case, research this first. Some countries need photo ID and your phone should be unlocked. The unlocking part is easier to arrange when you’re in your home country and can speak the language.

Download audiobooks and movies

Chances are, you’ll want some entertainment while on the road. Don’t forget to download audiobooks, TV series and movies to your phone, tablet or laptop. I’d highly recommend trying Audible . You can sign up for free for 30 days and cancel after that – perfect for a trip abroad!

The night before

On the night before your trip, hand write a list and put it by the front door for all those last minute things you need to do. You’re nearly at the end of your international travel checklist and ready to actually travel!

• Turn down the heating
• Pick up your phone and charger
• Empty the bins
• Close all the windows
• Set an alarm (clock to wake you up and a security alarm if you have one)

At the airport

We’re nearly at the end of your checklist for overseas travel. Adventure awaits! There’s just a few more points…

Arrive early

Listen to the advice and get there at least two hours before you fly. There’s always someone stressed at check-in, at security, at the car park… It doesn’t need to be you.

Leave plenty of time and then if things go wrong (or you realise you left the car seat in the car, the tickets on the bus, your wallet in the bar…?!) there’s still time to fix things. Not that things like that have ever happened to me or anyone I know. Oh no. Well, maybe. A little bit.

Add a little luxury

The following suggestions don’t form an essential part of your international travel checklist. But they can make the experience so much nicer.

• You can arrange priority queues at security, first class tickets for the train and lounge access in the terminal. 
• Increasingly, airports are offering pay-per-use lounges and pay-per-access priority lanes at security.

If those aren’t an option, then look for a swish restaurant at the airport, particularly on higher floors or away from the main thoroughfare. Most people avoid them (because they don’t have the time) and so they’re frequently quieter, calmer and a whole lot more pleasant!

Find your gate early

I’ve been stung by this more than once. Your boarding pass says “Gate 5” and your favourite coffee shop is at Gate 4. So you make yourself comfortable, settle in. Read a book, check instagram, dream of doing nothing. Whatever.

But when boarding time approaches, you realise that Gate 5 is actually in a separate terminal hidden under a police-guarded tunnel of menace with queues bigger than discount shops on Boxing Day. Argh!

Cast an eye on your gate before you settle anywhere. Airport navigation is not always as easy as it seems.

Download your free pre-trip checklist

Take a deep breath and get everything done when you this free travel checklist PDF. 

My Secret Pre Travel Hack

This is one of my favourite travel hacking tips.   

Some people write lists every time they do something but that wastes time as you write out the list .

On the other hand,  not  having a list means that you are using up precious brain energy in remembering a whole load of dull information. OR you forget said information (and, ultimately, pants.)

The solution? A master list, a trick picked up from my surgical days.

To get a patient ready for theatre, lots of fairly trivial things need to take place. Patients need to wear ID tags, complete consent forms, have their limbs marked, stay nil by mouth and so on. If any one of these is wrong then big problems result.

So, hospitals have a master checklist stapled to the front of a patient’s notes. When someone completes the consent form, they add the paperwork to the folder and tick the task off the list.

So that’s what I do with big trips.  

I have a master travel checklist saved on my computer and print out a few copies every now and then.

Every time I’m travelling abroad, it’s time for a new plastic folder and a pre-printed list.

The master list sits at the front and I can tell at a glance what needs to be done. I don’t have to rifle through everything, trying to remember whether or not I have the car parking details or the check in time or the booking confirmation or whatever.

The task is done, the paperwork goes into the folder, the master sheet is ticked, ta-dah!

It also reminds me of things I otherwise forget (like transfers from the airport, online check-in deadlines etc.)

Bookmark your international travel checklist for later

Bookmark your checklist for international travel on Pinterest and have it handy for reference later.

More travel resources (including packing lists)

Add to your international travel checklist with the following travel tips and guides:

• The ultimate travel packing list with printable
• Long haul flight essentials to rediscover the love of flying
• The best suitcases for carry on for all occasions
• Road trip essentials for grown ups and children
• The best flight booking hacks for savvy travellers

Microsoft 365 Life Hacks > Organization > The Power of Packing Lists for Your Vacation Planning

The Power of Packing Lists for Your Vacation Planning

Forgetting to pack something important can quickly turn your otherwise perfectly planned vacation into an ordeal you’ll want to ditch. But packing doesn’t need to be a pain or a last-minute scramble—making a packing list frees up your mental energy and ensures you’ll never forget necessary items.

Why You Should Make a Packing List—Every Time

After months of scheduling and hundreds of dollars spent , packing is often the final step before vacation bliss. There’s no need to dread the sight of your empty suitcase—creating a travel checklist while you plan your vacation makes the process a breeze. Not convinced? A packing checklist has a lot of benefits—some of which might not even occur to you right away:

Keep track with Microsoft To Do

Keep all your lists handy and organized. Plus, easily share with others to get things done together.

• Save time. Instead of spending hours sorting through your closet, following a packing list allows you to quickly pack the items you need. Once you’re on your trip, you’ll save time getting dressed by planning your outfits ahead of time.
• Save money. You already own your most essential items like underwear, toothpaste, and deodorant. With a packing list, you won’t have to replace your medicine cabinet every time you travel. Plus, you don’t need to settle for cheap alternatives or ill-fitting options.
• Save space. Whether you’re traveling by car or taking a flight, overpacking wastes your time and takes up precious luggage space. When you know you have what you need, you won’t need to throw in extra items you’ll never use.
• Reduce stress. A vacation should be a relaxing break from your everyday life, but there are bound to be stressful factors you can’t control. Creating and following a packing list minimizes your need to worry.

What to Include in Your Packing Checklist

Your perfect packing checklist depends on your vacation and should change each time you travel somewhere new. You won’t need to pack formal attire for a family camping trip and a swimsuit won’t get much use during an urban excursion (unless the hotel has a pool). Before you start writing your checklist, take note of how long you’ll be gone, the average local temperature and weather, and whether you’ll need to fit everything in a checked bag.

Planning your outfits ahead of time makes it easy to look stylish in every Instagram post without taking your entire closet. The types of clothes you pack will depend on your personal style, but as a general rule, you’ll want to include items that can work for multiple outfits.

• One casual outfit per day. Make sure to the include days you’ll be traveling when deciding how many outfits you’ll need to pack. Mix and match tops and bottoms to save space but consider whether you’ll need to wash items before wearing them again.
• One dressy outfit. If you might go to a nice dinner or a show during your vacation, bring a fancier outfit that you’ll feel confident wearing.
• One sweater or jacket. Even warmer locations cool off at night or inside air-conditioned stores and restaurants.
• Underwear, socks, and pajamas. Pack at least one pair of socks and underwear per day of travel, but you’ll be able to wear your pajamas more than once.
• Miscellaneous items like swimwear or hiking boots. Different vacations require different types of clothing. If you’re traveling in winter, make sure to bring a warm coat and necessary accessories like a hat, gloves, and a scarf.

While you’ll find some personal care items available at hotels, it’s a good idea to pack them yourself just in case. Remember to never pack liquids over three ounces if you’re traveling by plane. Most toiletries you use on a daily basis should earn a spot on your travel checklist.

• Shampoo or conditioner
• Hairbrush or comb
• Hairstyling products
• Face wash and body soap
• Dental hygiene items like a toothbrush, toothpaste, and floss
• Shaving cream
• Contact lens solution

Some of the most essential travel items end up being the most easily forgotten. Pack your credit or debit cards, cash, and passport or ID in a safe, easily accessible place. Print or download plane or bus tickets ahead of time and don’t forget your cellphone or laptop chargers.

Your travel checklist should also include any prescription medications you take and over-the-counter medicine that could come in handy, like pain relievers or cold medicine.

Whether you’re planning a working vacation or preparing for your next family reunion, creating a packing list saves you time, money, and a headache. With a carefully packed carry-on, you’ll start your next trip on the right foot.

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Free Travel Checklist Template in PDF, Word, Excel, Google Docs

A Travel Checklist Template  helps you decide and arrange everything that you need to pack for your trips. There are many types of templates available on the internet for different purposes. You can easily download it or take a print of it and edit it according to your needs. There are also many apps that you can use to create a checklist.

In this article, we will tell you about the importance of a checklist and how to create it.

How to create a Travel Checklist Template in Excel?

• Type the list of all the necessities in the Excel document.
• Make a separate column for all the categories.
• List the items under each category.
• Fill all the details in the document and take a print of it. It will help you to keep a track of all events
• Always write the date and number of days that are to be spent.  

Free Printable Blank Travel Checklist Template

Having a proper checklist is of great importance while traveling. You can complete your tasks and activities at the correct time with the help of a checklist. There are many websites that provide us ready-made templates.

Editable Travel Checklist Template Excel

When you have downloaded any template of the checklist you can change its settings and customize it according to your needs. Editable templates of the checklist are easily available.

• Travel Checklist in Excel Format
• Editable Travel Checklist in Excel Format

A good travel checklist includes the following features:

• A checklist for clothes and toiletries.
• Checklist for luggage.
• Checklist for the First Aid Kit.
• Checklist for documents such as passport, tickets, credit cards, debit cards, etc.

Travel Checklist Template Word Editable

You can also create a checklist in word or you can download it in the word format from the internet. It can easily be edited according to your choices. You have to just make a list of all the necessities and tasks that you need to do for the vacation. When it is done, keep on marking them in the checklist. This way you will not forget anything. It will help you to pack for your trip in a more systematic way.

• Editable Travel Checklist in Word Format
• Travel Checklist in Word Format

Printable Travel Checklist Forms Template PDF

Templates of various formats are available on the internet. You can also download a checklist template in PDF format. Just add your own preferences and start packing for your trip. This checklist will help you keep track of all the activities that you have done and that you need to do.

Business Travel Checklist Template

Whenever you go for business travel you must make sure to take with you all the essential documents required for the business meeting. A business travel checklist must include the following things:

• Traveling documents: it must include your tickets or passport.
• A laptop: A laptop that has all your presentations and records.
• Smart-phone: Your personal phone on which you get the business calls and messages.
• Internet access: Make sure you have internet access while traveling.
• Clothes and other accessories: pack your clothes according to the number of days you have to spend.
• Wallet: A wallet is a must on any trip. Don’t forget to take your wallet with you.
• Breath mints or a mouth spray: Since you are going on a professional meeting so make sure that you don’t have bad breath.
• Business cards: you must take with you your business cards. It will leave a good impression.
• Charger for all your electronics: Make sure that you don’t forget the chargers for your laptop and phone.

You can also download a template of a checklist for a business trip from various websites on the internet.

Travel Checklist Template for Documents

A travel checklist helps you save your time and energy. You need not remember all the tasks and things that you need for your traveling . A checklist reduces the stress of packing. It makes sure that you do not forget anything at home. It helps in organizing things.

A checklist for documents may include:

• Copies of the tickets.
• Hotel information.
• Identity cards
• Maps of the route
• A copy of the itinerary
• Car documents
• Driving license

Free Blank Travel Checklist Template with Boxes

You can personalize the checklist templates depending on your needs. You can mark the items that are completed in the checklist. A blank checklist means you can add your own preferences at any time according to your trip. Each task has a box corresponding to it. Tick mark on the respective box when a particular task is done.

Travel Checklist Template Google Docs

Google Docs help us to share and edit documents efficiently. You can export your document in any format. You can also create a checklist on Google docs. Multiple users can work on the same document, and the changes are saved automatically in the sheet.

• Travel Checklist Template In Google Docs
• Editable Travel Checklist Template In Google Docs

Many people like to make hand-made checklists, while many of them prefer apps and websites to plan the trip. However, downloading a template and editing it accordingly will help in saving your time. You can also categorize the tasks according to your priorities in the checklist.

Baby Toddler Travel Checklist PDF

A baby checklist includes the following things:

• Toddler reins
• Plastic bags
• Hand sanitizer
• Baby eatables

International/Abroad Travel Checklist

You must start planning early in case of traveling abroad. Some essentials that you must include in the checklist while traveling abroad are:

• Passport and visa
• Medications
• Insurance and id cards
• Credit and debit cards
• Proper clothing
• First aid kit
• Hand sanitizers
• Books and magazines

Travel First Aid Kit/Medical Checklist

A basic first-aid checklist includes:

• Stomach pills
• Birth control
• Anti-itch cream
• Anti-bacterial gel
• Wound cleaning
• Cold or flu meds

Family Travel Checklist Template

A family travel checklist template includes:

• Essentials such as travel documents.
• Funds such as cash, credit cards, debit cards, etc.
• Personal comfort: It includes a pillow, eye mask, water bottle, food, headphones, etc.
• Electronics: it includes a laptop, camera, phone, chargers.
• Health: it includes basic first aid, vitamins, makeup, hair products, etc.
• Toiletries: it includes a toothbrush, toothpaste, face wash, shampoo, body lotion, etc.
• Accessories: this may include your sunglasses, watch, jewelry, hat, purses, etc.
• Clothing: Dresses, Tops, shirts, socks, underwear, sweaters all come under the category of clothing.

Travel Agency Checklist template

Vacation Travel Checklist Template

A vacation travel checklist includes:

• Clothes: pack your clothes depending on the number of days you have to spend.
• Toiletries: it is very essential to pack toiletries for a comfortable vacation.
• Medicines: in case of any emergency you must have a first aid kit.
• Documents: don’t forget to take your licenses while traveling.
• Amusements: books, toys, snacks, board games, etc. will help you enjoy your vacation.

These are some types of checklists that you must have while packing for a trip. Thus, a proper checklist prevents us from forgetting the essential goods at home.

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10 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

April 8, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 10 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

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An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 10 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

10 Travel Itinerary Templates

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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