aa travel rates per kilometer

What are the AA Rates per KM in South Africa

Several taxpayers are still unsure of how the calculation of the reimbursement for business miles traveled is done, even though the tax filing season is still open until 24 October 2022 for non-provisional taxpayers and until 23 January 2023 for provisional taxpayers.

The term “travel allowance” refers to any payment made to or advance granted to an employee in connection with travel costs for professional purposes.

Essentially, two eventualities are covered by the legislative framework:

• A travel reimbursement is paid to an employee based on actual business travel.
•  In contrast, a travel allowance is given to an employee to finance transportation and is typically a set rate or amount per pay period.

Knowing the differences is crucial because the aforementioned are taxed differently. The updated rate per kilometer for motor vehicles is announced in a Government Gazette each year following the budget address.

Rates per kilometer are calculated using the following table (as published in Government Gazette No. 46015 of March 8, 2022), which may be used to assess the permitted deduction for business travel against an allowance or advance where real costs are not claimed:

AA Rates Per KM

With the streamlined method, a fixed rate per kilometer is used, and the employee is not given any further remuneration from the business (aside from parking or toll payments) in the form of an advance, additional allowance, or reimbursement.

The mandated rate, sometimes referred to as the AA rate per kilometer, is R4.18 for the tax year 2022–2023. The authorized rate of reimbursed travel expenses is not taxed. Regardless of the number of business miles traveled, compensation is included for PAYE purposes if it exceeds the mandated amount of R4.18 per kilometer. Unlike the fixed travel allowance, where only 80% of the amount is due to PAYE, the full inclusion amount is liable to PAYE.

How do I Calculate my Car’s fuel economy?

If you are aware of the distance traveled and the amount of fuel required to cover that distance, calculating your car’s fuel consumption is simple. These are the steps you must take.

• Fill up your petrol tank.
• Note the mileage that is now showing on your odometer. Set the trip odometer on your automobile to zero if it has one.
• Drive your vehicle generally until you require another fill-up.
• Fill the fuel tank when it is empty and keep track of your fuel consumption.
• To find out how far you’ve traveled since your previous fill-up, use your trip odometer. To calculate how far you have traveled without a trip odometer, note the most recent odometer reading and subtract the previous reading.
• Divide the total distance traveled by the total amount of gasoline consumed to find the number of kilometers your automobile can travel on one liter of petrol. Example: 400 km divided by 42 liters equals 9.5 km per liter.
• By multiplying the gasoline consumption by 100 and dividing it by the total number of miles travelled, you can calculate your car’s fuel efficiency (Metric System). For instance, 10.5 liters every 100 kilometers = 42 liters x 100 / 400.

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Are you claiming the correct rate for business kilometres travelled?

https://www.crs.co.za/wp-content/uploads/2022/07/CRS-News-Flash-20-July-2022-PAKISTAN-Revised-tax-rates-published-in-the-Finance-Act-2022.pdf

Contact our legislation team at  [email protected]   if you require any additional information. 

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What is the latest fee per kilometer for travelling?

~ Rozell You would be able to recover on both fees and disbursements when travelling. Fees are calculated on a time basis whilst the disbursement component is calculated per kilometer. such charges are as follows for the High and Lower Court tariffs: High Court: R213.00 per 15 minutes on fees / R4.50 per kilometer on disbursements Lower Court: Scale A & B: R79.00 per 15 minutes on fees / Scale C: R95.00 per 15 minutes on fees / R4.50 per kilometer on disbursements on all three(3) scales.

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AA Rates Calculator

Below is a link to the AA Rates Calculator on the AA Website so that you can calculate your AA Rate for your monthly petrol reimbursement.

Please remember the following:

• You do NOT charge the family for kilometers travelled TO work from your home (unless otherwise agreed, though this is very rare)
• You do NOT charge the family for kilometers travelled TO your home from work (unless otherwise agreed, though this is very rare)
• The AA rate will be specific to YOUR vehicle therefore you can only obtain the AA rate for your car
• There is no general standard average monthly AA rate as it depends entirely on WHAT vehicle YOU have (make, model year and so on…)
• The only way to obtain YOUR AA rate is to click on the link above and to enter the details required so that you can receive the AA Rate for YOUR car
• You need to keep a log sheet or log book of mileage travelled DAILY so that you can claim the mileage you travelled
• Families are entitled to check the distance you travel and the routes you take
• Do not take personal offence if a family asks to check your log sheet, your calculations, the routes you have travelled and so on (they are well within their rights to do so and most families do!)
• if you happen to take a longer route we suggest you enter the reason why you did so in the log book so as not to be guilty of the above offense as sometimes there are valid reasons to take a longer route on occasion, for example, the shorter route was heavily backed up with traffic due to an accident
• We advise that you check your AA rate every 3 months (given the change in fuel prices) and if it has changed to update the family by providing them with the updated AA Rates Certificate which you can obtain via the link above
• You should submit your log sheet and petrol reimbursement amount to your family on the last working day of each month
• The family should pay your petrol reimbursement by no later than the 7th of the following month i.e. they have 7 days to pay it from the time that you submitted the amount to them
• the daily mileage travelled
• the cost of the daily mileage travelled based on your car’s AA rate
• the total mileage travelled for the month
• the total cost of the mileage travelled for the month based on your car’s AA rate
• It is best to update your log sheet DAILY so that you remain on top of it
• this makes it very easy to calculate your daily mileage
• You need to include EVERY individual trip, you can’t just group them and state it as one amount for the day
• The more accurate your log sheet is, the happier the family will be when you submit it and the fewer queries there are likely to be

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Welcome to AA Rates Calculator!

Your vehicle rates are more than just numbers; they determine your financial security on the road..

With our Rates Calculator, you can take charge of your expenses and make informed decisions for your journeys.

Don’t let uncertainty hold you back – click on the link below to calculate your vehicle rates now. Empower yourself and become a savvy AA Namibia member, ensuring every trip is as smooth on your wallet as it is on the road. Let’s embark on this financial road trip together! Calculate your rates today and experience worry-free driving.

Click on the link below to access the AA Rates Calculator.

https://aa.co.za/vehicle-rates-calculator/

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Ask an expert

Forum fuel and economy running cost to per km.

We are a new business running youth development programmes and need to work out how much to charge for running costs of transport. We transport children in an 11 seater 2001, Mitsi L300, 2.4 petrol, 5 dr LWB.The initial cost of the van was 7500, Registration costs 333.40 per year. General repairs and maintainence is roughly 1000 per year, insurance is roughly 600 per year. Thanks.

For the age and mileage of this vehicle you may be better to use the IRD mileage reimbursement rate which is currently 74 cents per kilometre, for up to 5,000 km of work-related travel per year.

For distances greater than 5,000 km, you must keep a record of actual vehicle expenses.

The official NZAA 2011 rate based on this engine size ( but covers ownership of a new vehicle for up to 5-years) is 78.1 cents per kilometre. These rates take into account vehicle depreciation which would be a lot higher than your L300.

Either way its pretty close whichever rate you choose.

Thankyou very much for that. another question please......as we will be doing over 5000km per year does this mean we are better to leave the IRD rate and stick to claiming tax back??? cheers Matt

I think you are better to ask your accountant this question to be honest.

If it helps, and based on the many phone calls we receive via our Motoring Advice line, there are a number of business people use either the IRD or AA's rates to claim reimbursement for their running costs.

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Automotive, Travel, and Traffic Safety Information

Nearly 71 Million People Expected to Travel over July 4th Week

This year’s extended independence day forecast exceeds pre-pandemic numbers, sets new record.

WASHINGTON, DC (June 20, 2024) – AAA projects 70.9 million travelers will head 50 miles or more from home over the Independence Day holiday travel period*. For the first time, AAA looked at the entire July 4 th week, plus the Saturday before and the Sunday after the holiday. This year’s projected number of travelers for that time period is a 5% increase compared to 2023 and an 8% increase over 2019.

“With summer vacations in full swing and the flexibility of remote work, more Americans are taking extended trips around Independence Day,” said Paula Twidale, Senior Vice President of AAA Travel. “We anticipate this July 4 th week will be the busiest ever with an additional 5.7 million people traveling compared to 2019.”   

AAA projects a record 60.6 million people will travel by car over Independence Day week – that’s an additional 2.8 million travelers compared to last year. This year’s number also surpasses 2019 when 55.3 million people traveled by car over July 4 th week. AAA car rental partner Hertz says Dallas, Denver, Salt Lake City, Los Angeles, and San Francisco are the cities displaying the highest rental demand during the holiday week. The busiest pick-up days are projected to be Friday, June 28, Saturday, June 29, and Wednesday, July 3.   

Gas prices are lower than last year when the national average was $3.53. Pump prices will likely continue going down leading up to Independence Day.  At that point, they will likely level off and remain relatively stable until after Labor Day, similar to last year.  An important caveat is hurricane season – underway now – which could affect gas prices should a storm negatively impact Gulf Coast oil production and refining centers.  

The number of air travelers is also expected to set a new record. AAA projects 5.74 million people will fly to their July 4 th destinations. That’s an increase of nearly 7% compared to last year and a 12% increase over 2019. AAA booking data shows domestic airfare is 2% cheaper this Independence Day week compared to last year, and the average price for a domestic roundtrip ticket is $800. Airports will be packed throughout the week. AAA recommends arriving 2 hours early, reserving parking ahead of time, and traveling with carry-on luggage versus checked bags to save time and money.   

More than 4.6 million people are expected to travel by other modes of transportation, including buses, cruises, and trains. This category is seeing an increase of 9% compared to last year, but this year’s number is shy of 2019’s figure of 4.79 million. Cruising continues its remarkable post-pandemic comeback. This time of year, Alaska cruises are in high demand, making Seattle and Anchorage top domestic destinations. Cruise travelers are also finding deals this summer. With new ships coming onto the market – and going for a premium – some cruise lines have been offering targeted discounts to fill older inventory for remaining cabins.  

Best/Worst Times to Drive and Peak Congestion by Metro 

INRIX , a provider of transportation data and insights, says the worst times to travel by car before and on July 4 th are between 2pm and 7pm. Drivers should hit the road in the morning, and travelers returning on Monday, July 8 th should avoid rush hour traffic in the morning and afternoon.  

“Drivers in large metro areas can expect the worst traffic delays on Wednesday, July 3 rd , as they leave town, and Sunday, July 7th, as they return,” said Bob Pishue, transportation analyst at INRIX. “R oad trips over the holiday week could take up to 67% longer than normal. Travelers should monitor 511 services, local news stations, and traffic apps for up-to-the-minute road conditions.”  

Please note that the times listed below are for the time zone in which the metro is located.   

For example, Atlanta routes = ET and Los Angeles routes = PT.  

Source: INRIX  

  Top Destinations 

This July 4 th week, travelers are cooling off in the Pacific Northwest and Alaska – and by the ocean! Seattle, Vancouver, and Anchorage are top destinations because of the popularity of Alaska cruises this time of year. Beaches in South Florida, Honolulu, Punta Cana, and Barcelona are in high demand. Historical sites in European cities like London, Rome, Dublin, Paris, and Athens are also popular. The top 10 domestic and international destinations below are based on AAA booking data.  

Family Road Trip Checklist    

With road trips expected to set a new record this July 4 th week, AAA teamed up with Chicco to share safety tips for families with young children.  

• Check car seat fit. Before you hit the road, check your child’s weight and height to ensure they’re in the right seat and mode of use – especially when it comes to transitioning from rear to forward-facing. Children should remain rear-facing as long as possible for better protection of their head, neck, and spine in the event of a crash. If you are unsure which car seat is best for your child, Chicco offers a car seat comparison guide.    
• Double check car seat installation. Even if your car seat is already installed in the car, it’s worth checking everything is safe and secure. An easy at-home way to do this is with the “inch test.” Simply grab the seat at the car seat belt path and pull side to side and front to back. If it moves more than one inch in any direction, uninstall and start over until a secure fit is achieved. For any questions, utilize the car seat manual, QR codes, or online resources like those offered by Chicco.    
• Secure loose items in the car. Take time to organize and clean up your car before hitting the road. Storage organizers that secure to the back of the driver and passenger seats are simple solutions to make sure everything has a spot, especially loose items that can become projectiles in case of a sudden stop.  
• Be prepared for the unexpected. Pack an emergency kit with first-aid supplies, water, snacks, blankets, jumper cables, and flares. Make sure your phone is fully charged – and keep a charger in the car – to call AAA or request roadside assistance digitally if your battery dies, you lock yourself out, or you need a tow.   
• Map your route. Families with young children should plan for frequent and longer stops along the way. Map out your route ahead of time with AAA TripTik and browse hotels, restaurants, and other activities along the way on AAA Trip Canvas.  
• Bring entertainment. Make sure to place toys and books within reach to keep children entertained. If your kids use tablets or other electronics, make sure the devices are fully charged and pre-downloaded before leaving home. Another fun way to get the whole family excited for the road trip is to create a family playlist of everyone’s favorite songs!   

Holiday Forecast Methodology   

Travel Forecast    

In cooperation with AAA, S&P Global Market Intelligence (SPGMI) developed a unique methodology to forecast actual domestic travel volumes. The economic variables used to forecast travel for the current holiday are leveraged from SPGMI’s proprietary databases. These data include macroeconomic drivers such as employment, output, household net worth, asset prices, including stock indices, interest rates, housing market indicators, and variables related to travel and tourism, including gasoline prices, airline travel, and hotel stays. AAA and SPGMI have quantified holiday travel volumes going back to 2000.   

Historical travel volume estimates come from DK SHIFFLET’s TRAVEL PERFORMANCE/Monitor SM . The PERFORMANCE/Monitor SM is a comprehensive study measuring the travel behavior of U.S. residents. DK SHIFFLET contacts over 50,000 U.S. households each month to obtain detailed travel data, resulting in the unique ability to estimate visitor volume and spending, identify trends, and forecast U.S. travel behavior, all after the trips have been taken.  

The travel forecast is reported in person-trips. In particular, AAA and SPGMI forecast the total U.S. holiday travel volume and expected mode of transportation. The travel forecast presented in this report was prepared the week of May 27, 2024.   

Because AAA forecasts focus on domestic leisure travel only, comparisons to TSA passenger screening numbers should not be made. TSA data includes all passengers traveling on both domestic and international routes. Additionally, TSA screens passengers each time they enter secured areas of the airport, therefore each one-way trip is counted as a passenger tally. AAA focuses on person-trips, which include the full round-trip travel itinerary. As a result, direct comparisons of AAA forecast volumes and daily TSA screenings represent different factors.  

*Independence Day Holiday Travel Period   

For this forecast, the Independence Day holiday travel period is defined as the nine-day period from Saturday, June 29 to Sunday, July 7. Historically, the Independence Day holiday period included only one weekend. This is the first year the Independence Day holiday travel period is a longer timeframe with two weekends included.  

About AAA    

Started in 1902 by automotive enthusiasts who wanted to chart a path for better roads in America and advocate for safe mobility, AAA has transformed into one of North America’s largest membership organizations. Today, AAA provides roadside assistance, travel, discounts, financial and insurance services to enhance the life journey of 64 million members across North America, including 57 million in the United States. To learn more about all AAA has to offer or to become a member, visit AAA.com.   

About S&P Global   S&P Global (NYSE: SPGI) provides essential intelligence. We enable governments, businesses, and individuals with the right data, expertise, and connected technology so that they can make decisions with conviction. From helping our customers assess new investments to guiding them through ESG and energy transition across supply chains, we unlock new opportunities, solve challenges, and accelerate progress for the world. We are widely sought after by many of the world’s leading organizations to provide credit ratings, benchmarks, analytics, and workflow solutions in the global capital, commodity, and automotive markets. With every one of our offerings, we help the world’s leading organizations plan for tomorrow today. For more information, visit  www.spglobal.com .   

About DKSA    

DK SHIFFLET boasts the industry’s most complete database on U.S. resident travel both in the U.S. and worldwide. Data is collected monthly from a U.S. representative sample, adding over 60,000 traveling households annually, and is used daily by leading travel organizations and their strategic planning groups. DK SHIFFLET is an MMGY Global company.   

About INRIX     

Founded in 2004, INRIX pioneered intelligent mobility solutions by transforming big data from connected devices and vehicles into mobility insights. This revolutionary approach enabled INRIX to become one of the leading providers of data and analytics into how people move. By empowering cities, businesses, and people with valuable insights, INRIX is helping to make the world smarter, safer, and greener. With partners and solutions spanning across the entire mobility ecosystem, INRIX is uniquely positioned at the intersection of technology and transportation – whether it’s keeping road users safe, improving traffic signal timing to reduce delay and greenhouse gasses, optimizing last mile delivery, or helping uncover market insights. Learn more at INRIX.com.