travel data sheet

How to Create a Trip Planning Spreadsheet [5 Free Templates]

• Last updated April 25, 2023

Travel planning can get exhausting, especially when you have no clear starting point. You can make this (at least) tolerable by creating a trip planning spreadsheet. Here, you can keep your itinerary, transportation details, budget allocation, and similar aspects.

In this article, we’ll discuss how you can create a trip planning spreadsheet using Google Sheets and why it’s so useful. We’ll also provide five different templates you can readily use for your travel planning.

Table of Contents

How to Create a Trip Planning Spreadsheet on Google Sheets

Step 1: make multiple tabs on your spreadsheet.

To keep your travel planner tidy, you should first create several tabs inside your spreadsheet. This allows you to categorize the kinds of information you’re going to deal with. For example, you can separate your flight details from your budget planning.

Follow the instructions below to do this.

• Launch your browser, then go to https://sheets.google.com/ .
• Click “ Blank ” under the “ Start a new spreadsheet ” section.

• Hover over the name of the current worksheet (usually named “ Sheet1 ”), click on the drop-down arrow, then select “Rename.”

• Type your preferred worksheet name, then press  “Enter”  or “Return”  on your keyboard.
• To add another worksheet, click on the  “Add Sheet”  icon (plus + symbol) at the bottom-left corner of your screen.

• Repeat steps 1 to 4 to rename the worksheet.

Common Tabs to Add

You can create many kinds of worksheets depending on your specific requirements. Here are some common tabs you’d typically see in a trip planning spreadsheet:

• Itinerary: Include the basic details of the places you plan to be in, like dinner reservations, conferences you need to attend, tourist attractions, etc.
• Transportation: Keep your flight schedule, the routes you plan to take, your commute options (car rental, bus, etc.), and similar information.
• Accommodation: List the names and locations of your lodgings. You can also include whether or not you’ve made a reservation already, the room prices, and more.
• Food: Plan where you can get your meals, the restaurants you want to visit, and the average costs of eating out.
• Budget: Track your day-to-day expenses and see how much money you’re left with.
• Packing List: Don’t leave anything essential at home before embarking on your trip — passports, IDs, cash, and similar things.
• Activities:  List the things that you can do at your destination, like bar hopping, nightlife activities, concerts, and so on.

Step 2: Add Column Headers

After creating multiple tabs, you can further categorize your details using column headers. These are found at the top of your worksheet, describing what kind of values are present in a column’s cells.

To add column headers, simply follow these steps.

• Click on the first cell (cell A1) in the upper-left corner of your worksheet.
• Enter your preferred column header, such as “Location”  (as used in our example).
• Repeat the previous step for other cells in the same row. (We used the headers “Date,” “Time,” “Transportation,” “Costs,”  and  “Status”  in our example below).

• Once done, select all the column headers you’ve added, then click “Bold”  in the toolbar.

• Alternatively, you can make them bold by pressing “Ctrl” + “B” (or “Cmd” + “B”  for Mac) on your keyboard.

Common Column Headers

The column headers we’ve used in the demonstration above are applicable to the Itinerary tab. Keep in mind that you can virtually use any word or phrase for your column headers, though. Below are some options you can consider.

For the Accommodation tab

• Nearby shops and attractions
• Room prices

For the Transportation tab

• Travel date and times
• Flight details, such as flight schedule and flight number
• Car rental company, including name, address, and contact number

For the Budget tab

• Daily budget
• Total budget
• Total amount spent
• Amount remaining
• Expense description

After adding your column headers, you can start filling out the fields with your information.

Step 3: Personalize Your Travel Planning Spreadsheet

All that’s left for you to do is add a touch of creativity to your vacation spreadsheet. Here are some ways you can do this.

Use Conditional Formatting

The term “conditional formatting” simply refers to a change in a cell’s appearance when certain requirements are met. Below is an example where we change a cell’s color to green when it contains the word  “Done.”

• Right-click on a cell, then select “View more cell actions” > “Conditional formatting.”

• On the side panel that appears, click the drop-down list under the “Format cells if…”  menu.

• Select  “Text is exactly”  from the options.

• Type  “Done”  in the “Value or formula”  field.
• Click on the “Done”  button to save your changes.

• Drag the cell’s contents to copy the conditional formatting rules to other cells.

Use Alternating Colors

If you’re dealing with a lot of details, you can also use alternating colors, making it easier for you to read. Here’s how to enable different cell colors on your spreadsheet.

• Select the cells you want to display in alternating colors.
• On the menu bar, select “Format” > “Alternating colors.”

• Choose your preferred color, then click the  “Done”  button to save your changes.

When to Use a Trip Planner Template

You can use spreadsheets every time you’re planning a trip — there’s no reason you shouldn’t! They are handy regardless of whether you’re traveling to a nearby town or going on an overseas vacation.

How about trip planner templates? Well, if you don’t have the time to create a spreadsheet from scratch, using a template would be excellent. These are some helpful pre-made planners that are ready for you to fill out.

Free Google Sheets Trip Planner Templates

1. daily itinerary planner spreadsheet.

Especially when traveling to faraway places, going into detail about the activities you plan to do daily is a good practice. You can share this daily itinerary with the people you went on a trip with, letting them know where to find you in case of grave situations.

Template Features

• Categorize your itinerary into multiple days (which are color-coded for organization)
• Describe your activities in a separate section and indicate the time and location where you’ll do them
• List the diners or restaurants where you can eat near the location of your activity
• Schedule your day properly by indicating the end time for each activity

Access Template

2. Travel Budget Template

Allocating your travel budget ahead of time lets you set boundaries when it comes to spending. This lets you know what costs you need to put first, too. Such money allocation is rarely followed, though (with impulsive purchases and unplanned expenses), making it important to have an expense planner and tracker throughout your trip.

• Categorize your expenses per location according to the transportation you used, your accommodation, food you ate, and activities you did
• Pick from a drop-down list of common transportation methods (e.g., bus, car rental, ferry, etc.)
• Enter your total and daily budget allocation, as well as their converted counterparts in your destination’s local currency
• Automatically calculate your daily expenses, including the total amount spent and your remaining budget for the day
• Calculate your total expenses throughout the trip, as well as the amount remaining from your budget

3. Travel Checklist Template

Successful and non-stressful trips can’t go without good preparation. For example, you’d want to ensure that your passport hasn’t expired yet before strutting over to your flight. A travel checklist spreadsheet would be handy in this case.

• Set a completion status for each of your to-dos
• Categorize your to-do list into  “Travel prep,” “Home prep,” “Transportation,”  and “Money/documents”
• Add notes to each item on the list
• Set a due date for your to-dos
• Determine the number of days remaining for you to accomplish the things listed with an automatic counter included
• Automatically count the number of tasks that are not yet done and those already finished

4. Destination Planner Spreadsheet

Researching your destination should always be part of your planning. For example, you want to know the available hotels and accommodations that you can opt for in your target location. This lets you find the ones with the lowest prices, the most convenient in terms of route, and more.

Knowing the current climate and the community there would be essential too. This allows you to anticipate what things to bring, what activities you can possibly do, and similar aspects.

• Enter your destination’s information, such as its current season, whether it’s rural or urban, and more
• List the tourist spots that you can visit in your destination, including their name, specific location, and transportation route
• Detail the activities that you want to do, together with their category, description, duration, and estimated expenses
• Find and compile a list of all available accommodations in your target location, as well as their name, address, price range, and pros/cons

5. Packing List Template

Before your trip, it is helpful to make a packing list of everything you’ll need — bathing essentials, clothing, money, documents, and more. Then, right before leaving your home, you can do a quick check to see if you’ve already placed every item on your list inside your luggage. You can do both with a packing list spreadsheet.

• Enter the details of your target destination, such as its usual weather, temperature, clothing restrictions, and more
• Add notes about your packing list
• Categorize your items by location, like the beach, conference, office, and other places
• Classify your things by type, such as clothing, money, documents, electronics, etc.
• Mark the items “Ready” once you have prepared them inside your luggage

Why Use Our Templates?

Below are some reasons you’d want to use the travel spreadsheet templates we have here at Spreadsheet Point :

Formulas and Drop-down Lists

We added several drop-down lists for common topics to make things easier for you. For instance, we included a drop-down where you can select common transportation types like buses, ferries, airplanes, car rentals, and more.

Easy Sharing and Collaboration

All of our templates are built on Google Sheets — you can easily collaborate with your friends in planning your trip with the  “Share”  button.

Color-Coded Categories

We displayed each category in unique colors and shades to keep them tidy.

Other Trips on Planning Your Travel

In addition to the travel planning templates we’ve discussed, here are a few bonus tips you can apply to prepare for your trip:

• Pick a location that your current finances can accommodate.
• Don’t bring things that won’t fit inside your backpack to avoid paying for extra luggage costs.
• When selecting a hotel or apartment, choose one that’s near major transportation lines.
• Weigh whether taking a bus would be more cost-effective than taking a flight.
• Always get travel insurance before embarking on your trip — it won’t shield you from accidents, but it will keep you from having an empty bank account.

Enjoy Your Trip with Everything Prepared

A lot of unknowns await you at your destination — unexpected expenses, spontaneous activities, booking problems, and more. With a trip planning spreadsheet, you can minimize these by anticipating the things on your journey. Feel free to use the templates we’ve included here to plan a successful trip today.

You can also access more of these useful templates on our Gumroad  profile. Don’t forget to use the code “ SSP ” to get 50% off all templates!

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The Travel Quandary

The Ultimate Trip Planner Template – Easy To Use Excel Format!

You’re about to embark on your next adventure – hooray! 

Travel planning comes naturally to some who thrive on the challenge to find the best deal on a tour, stay at the coolest hotel or dine at the hottest new restaurant. These travellers are always at the airport on time, check opening hours of attractions before leaving home and have packing down to a fine art form. On the other end of the scale, there are travellers who prefer to go with the flow, do things spontaneously and are happy to rock up to a new destination and “wing it”.

According to the World Tourism Organization (UNTWO), 1.4 billion people travelled internationally in 2018. And apparently, there are over 750 million users of Microsoft Excel worldwide. There’s a high chance that you’ll fall into both of these categories (we don’t know the exact number but it would make for a pretty neat Venn diagram). And if you also classify yourself as an “unprepared” and/or “unorganised” traveller, our trip planner template is designed to help YOU.

Microsoft Excel is not only used by accountants and finance people. Microsoft Excel has become the ultimate planning and analysis tool, recognised and used worldwide which is why we’ve chosen it to create our trip planner template. We hope you find it useful and welcome your feedback and recommendations!

FREE TRIP PLANNER TEMPLATE! MICROSOFT EXCEL & GOOGLE DOCS

Why use a spreadsheet to plan your trip.

• Identify gaps in your itinerary (closures, public holidays, mandatory reservations)
• Save money (better budget decisions, better choices on trip)
• To get you excited! You’re going on a holiday! Hooray!

Download your free trip planner template here

Note: For Google Docs template, download the .zip file and upload the spreadsheet to your Google Drive. Once uploaded, open with Google Sheets.

Using this spreadsheet

The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We’ve built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet.

Once you’ve confirmed your travel plans, add them here. This is where you can record all your reservations – flight details, accommodation, car rental, equipment rental, tour reservations etc. Listing them on one tab means you can quickly jump in and find those important details when you need them.

2. Planning

Researching airlines, hotels, Airbnbs, car hire, tour operators and travel insurance policies can be exhausting. You’ll probably go through a phase where you’ll have so many tabs open on your browser, it’ll make you want to pull your hair out! If you also need to compare prices and dates with your travel companions, it can become downright overwhelming.

When you find a potential option you like, add it to the “Planning” tab. When your research is condensed into a neat summary, it will be a simple exercise of reviewing all possible suppliers, key dates and prices and then after a process of elimination, you will be left with the most suitable option.

A budget is by no means set in stone. Our budget tab is designed to help with your travel planning decisions. We feel that it is important to understand the costs of a holiday before making any hasty decisions. And we consider it even more important that you don’t spend beyond your means!

We don’t want to sound like party-poopers but the last thing you want is to get ripped off and/or find yourself stuck abroad without any money. By understanding where you plan to spend the bulk of your hard-earned money on your holiday, you can plan where you’ll allow yourself to splurge and other areas where you may need to tighten the purse strings.

For example, we give ourselves extra budget for food and coffee experiences as this is an aspect we love about travelling. We tend to book budget/basic accommodation on the road depending on the destination and available options, as all we need is a bed, access to a (preferably) hot shower in a secure room.

A good chunk of your budget will already be paid or known in advance before you’ve even left home (i.e. flights, some ground transport, accommodation, tours (if applicable) etc), so this should also help when allocating your budget to food, shopping and extras. There will also be times where you need to be strict and say “no” if your gut feeling and bank account tell you that you cannot afford a certain something. Be conservative but also be kind to yourself – you are treating yourself to a holiday after all and you’ll have to spend money to fully enjoy the experience!

4. Itinerary

We spend a lot of time planning our travel itineraries on a day by day basis and even breaking it down to each hour of each day. Some people call us crazy but when we are short on time and have an extensive list of things to see/do/eat/shop etc, we prefer to be organised.

Laying out our trip day by day also helps us to block out periods of time for travel or to take note of when restaurants and attractions are closed. Of course, plans can and will change. Rain may force you indoors (museums, galleries, shopping) or an unknown public holiday may disrupt your planned travel day.

We recommend using this tab to roughly outline your plans and drop in the activities and places you simply cannot miss. You can move activities to different days if your original plan doesn’t work out. If you want, record your daily expenses at the bottom and you can track how your actual spending goes against your budget.

5. Packing List

For those who begrudge packing, it tends to be the case that you will end up wearing 20% of your packed belongings during 80% of your trip. Or if you’ve left packing until the last minute and thrown items higgledy-piggledy into your suitcase, you’ll arrive at your accommodation to realise you’ve forgotten your favourite undies or packed the wrong shoes.

Packing lists work. Once you’ve considered the weather and climate at your destination, your baggage allowance plus the duration of your trip, you can plan what you need and limit unnecessary purchases on the other side.

We’ve compiled a pretty epic packing list covering practically every type of adventure and possibly everything that you may need. Feel free to adjust accordingly to your requirements.

6. Checklist

This is the final step before you walk out your front door to embark on a brand new adventure. Before you go, use this tab to ensure you’ve dotted all the i’s and crossed all the t’s. And then you’re off!

Bon voyage!

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28 thoughts on “the ultimate trip planner template – easy to use excel format”.

HOLY COW I cannot believe I found EVERYTHING I needed all in one for FREE. I feel like I have ROBBED someone! My partner and I never grew up in households where family vacations were had, so we have no idea what were doing. Thank you kindly to The Travel Quandary. If I can donate, share your page, volunteer, etc. let me know how I can repay <3

SO HELPFUL ! THANK YOU SO MUCH !

How you extend the dates! I am going for a month

This template is so great! Planning a trip to New Zealand and will be traveling around a lot – this is super helpful!

NICE!! MUCHAS GRACIAS VERY COOL!!! Alina

Thank you so much for sharing your knowledge and your files!

Thanks so much for the template. This is a very good start for a traveller like me. Easy to use!

Amazing template! Exactly what I needed. Thank you!

Thank you for the great tool! I was wondering if theres a way to enter an end date as well to the itenerary?

Hi there! I was wrapped to see that the template is created by some Aussies! and local ones as well. I’m from Melbourne! Template is a charm! Just what I’ve been looking for ages! Planning our Europe trip for 2023 that got cancelled in 2020! (We all know why!!) Will let you know how it goes and will definitely check out your website! Thanks,

Hi Rosanna, we’re so glad to hear that you’ve found this template useful! Very jealous that you’re planning an escapade to Europe. No doubt it will be amazing! Safe travels 🙂

Thankyou for your post on THE ULTIMATE TRIP PLANNER TEMPLATE on excel. It is very usefull. I have been using this template to plan my trips for a while now and it has saved me a lot of time. I highly recommend it to anyone who is looking for a travel planner.

Didn’t work. At least, not on my version of excel.

something about “delimited” something or another.

Hi Piotr, We’re sorry to hear this. What version of excel are you using? Are you on a Mac or PC? If you wish, we can email you an Excel copy of the template.

So so sooo helpful! I’m happy to find this great itinerary template! Thank you so much.

Thanks Tahira! We’re so glad that you found it helpful. Enjoy your travels! 🙂

Hi Tahira, we’re thrilled you found this template helpful. Enjoy your travels!

I needed this so much, easy and simply. Thank you for a great spreadsheet.

Thanks Nga! Happy travel planning!

Hi Nga, we’re so glad you loved this spreadsheet. Hope you had an amazing travel adventure!

Thank you , soooo much ! I appreciate you putting this together and sharing it

Hi Priscilla! So glad that you found this planning template useful! We hope you enjoy your trip!

I am so excited to find this. (Thank you, Pinterest!) I will be leaving in a month on an eight day train trip and this is exactly what I needed to get all my ducks in a row. Thank you so much!

HiTeresa! We’re so glad to hear this and so exciting for you. Enjoy your trip!

This is great! Found this as i was looking for a newer travel planner and this is very helpful and user friendly!

We’re so glad to hear this! Happy travel planning!

great tool. never used a planner before and it has most every item to consider… add a route sheet for those who driving to, during and back from their vacations…

Glad you like it and thanks for the feedback. We’ll look into adding a new tab for routes.

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Travel Log: Everything You Need to Know (FAQs)

9 Tips For Keeping a Perfect Travel Log

How to Create a Travel Log (Tips and Examples)

45 travel log templates and examples (100% free).

A good friend of mine once said she learned more about the world, its history, its cultures, and its beauty from traveling than she ever did in school or from books or videos. Experiencing something out of your comfort zone is an exhilarating experience. Exposure to new cultures and their food and customs teaches us to accept those cultures and appreciate the world around us.

Once you are home and friends ask you about your trip, at first, it is all current, and you have lots to talk about, but within a few weeks or months, some places you visited may be forgotten, or the names of cities, museums, different foods are hard to recall. This is where a travel log is very useful to help everyone appreciate the trip even years later. A Vlog or video log on a social media platform can provide instant gratification to you and your friends. They can keep tabs on you and experience your experiences almost as if they were with you.

Preparing a great travel log in booklet form or video form takes some effort and organization; however, it is worth having this record that can be referred to over and over again. In this post, we will explore some of the concepts about travel logs, how they are used, and tips for maintaining a travel log.

What Is a Travel Log?

Both companies and individuals use travel logs to track their travel. Many companies ask their employees to complete spreadsheets or online tracking systems to track the dates, locations, and expenses for their travel. These travel logs are data-driven and used by the company to track their employee’s travel, to repay employees for their expenses, and to claim these expenses on their annual tax filing.

Travel logs for individuals may contain all of the same information and a lot more. They are also known as travel journals. In a personal travel log or travel journal, travelers write about their experiences on their trips, the places they visited, meals they enjoyed, events, and historic locations they visited. Many will also include pictures of these locations and people they met along the way. These memories, stories, and adventures are captured in their travel log/journal and referred to for years after they return from their trip.

What is a Travel Log Template?

A travel log template is a blank, editable sheet that helps users create a friendly business travel log or personal travel journal according to their needs. Travel log templates save time and provide consistency for both employees and individuals who want to keep track of their travel and expenses. Companies use templates and make them available to their employees to use whenever they are traveling and need to report their expenses. Company travel log templates include basic information such as the date, time, expense, location, the reason for travel, and miscellaneous such as project or tracking codes needed for tax purposes.

Individuals traveling around the world on various trips use a travel log template to save them time and help them keep track of their budget, memorialize their experiences, and include both narrative and photos. The template can be used to begin a new record on a daily, weekly, or monthly basis.

Why Keep a Travel Log When Traveling?

There are many reasons to keep a travel log while traveling. They include the following:

• Staying Organized
• Managing Stress
• Remembering Your Trip
• Achieving Goals
• Improving Memory
• Improving Writing Skills

Staying Organized – writing in a travel log helps everyone organize their thoughts and focus on things they still want to see or do. You may plan to see a variety of events in a given location. Writing about them helps compare and keep track of what you have seen and what you need to prioritize in the remaining time you have before moving on to the next location.

Managing Stress – many people find that writing about their day, both good and bad is a great way to vent and obtain relief from stressful situations. Writing about your experiences is a great way to reduce tensions that many people would internalize otherwise.

Remembering Your Trip – over time, we all lose memories of important details about our trips and experiences. Writing about your experiences, especially those that made an impression at the time, helps you to remember them by referring back to your journal regularly.

Achieving Goals – many travelers write down their goals for their trip, the places they want to see, and the activities they want to do. As you complete them, tick off these items, write about them and review those goals you still have to complete.

Improving Memory – seeing something, talking about it, and then writing about it is considered one of the best ways to strengthen memories of your experiences.

Improving Writing Skills – when we write something, we also know that other people may also read this material. Our pride ensures that we take the time to write well, clearly with good punctuation, spelling, and grammar.

Business Travel Log Vs. Personal Travel Log

Business travel log.

A business travel log is a record of business expenses, purposes, and outcomes of a business trip. You can use a business travel log for official reasons, such as tax deductions by the IRS.

Personal Travel Log

A personal travel journal is a time capsule of your experiences, emotions, scenes, and reflections of your vacation. You write any exciting details of your trip in a personal travel log.

Essential Elements of a Travel Log

Essential elements of a travel log for companies often include basic information compared to a tourist travel log. Corporate travel logs include:

• Reason for travel and
• Miscellaneous items – Project or tracking codes – Tax information

Individuals include much of the same information; however, there is more focus on their experiences on the trip as well as planning details for their trip. In addition to the above topics, including items such as:

• Destination plans
• Room for documenting experiences
• Room for adding photos and other items of interest

How to Keep a Travel Log (Video)

How to keep a business travel log.

Before writing a travel log, you need the proper documentation essential for any tax benefits or compensation.

Step 1) Mileage Records

Record all mileage expenses during your trip. Use a well-calibrated odometer to document the distance traveled using a car. Alternatively, when using air, water, or train transport, record travel duration and indicate the start and endpoints of your journey.

Warning: Don’t use estimates to record your mileage. The IRS has the mandate to review your log during tax inquisitions ; therefore, only write what you can prove.

The case of the Moores (Moore vs. Comm’r, TC Summ. OP. 2012_16) shows the grave nature of mileage records. The tax court and the IRS declined their deduction in the ruling due to questionable and erroneous entries. Mr. and Mrs. Moore recorded all their mileage on a logbook for their real estate brokerage firm on 12 separate pages, one for each month of the year.

Tip: Use reputable mileage apps that record accurate mileage.

Step 2) Other Expense Respites

In addition to mileage records, gather hotel, food, stationery, and other minor expense receipts. Separate the receipts from personal expenses and the business’s expenses.

Step 3) Chronological Order

A well-designed business travel log employs good chronological order. No rule restricts you to using the exact sequence of events; however, when referencing your journal in the future and you are pressed for time, it saves the hassle.

Step 4) Review and Verification

Review the cost at the end of each trip and send the log to the accounts department for verification.

It is good practice to have multiple copies of the travel journal. Always keep the original business trip log in a secured file cabinet .

How to Start a Personal Travel Journal

There is no right way to keep a travel journal. Whether you are artistic or prefer to keep things simple, all you need is your thoughts, a good pen, and a notebook. Let’s guide you through how to set up an evocative travel journal.

Step 1) Collect Data

Collect all your photos, brochures, maps, plane tickets on the table.

Step 2) Collect Essentials

Choose a good pen that doesn’t blot the paper. Also, buy a travel journal, scissors, highlighters, and glue.

Step 3) Start Writing

Write your thoughts about the journey and attach descriptive photos and illustrations. Write about the smells of street food, the texture of the sand, and any sensory aspect you feel will best document your experiences.

Step 4) Attach Mementos

Pressed leaves, flowers, and rock fragments are some mementos you can include. Downsize the larger pictures and fix them on the matching page of the trip.

Step 5) Review

Review your log after every trip and constantly update it. The early evening before dinner is an opportune time to update a personal travel journal.

Tip: You can write the expectations of your trip beforehand and then compare the notes with the actual experience after on for a more exciting journal.

Travel Log Templates and Examples

• Travel Logs (MS Excel)
• Travel Logs (MS Word)
• Travel Logs (PDF Format)

Travel Log Templates (MS Excel)

Travel Log Templates (MS Word)

Travel Log Templates (PDF)

Materials You May Want to Purchase for Your Travels

Buy a hardcover lightweight journal that has a strong binding and can also hold photos and postcards. Include pens , markers , and highlighters to write about your trip and highlight some of those you want to draw attention to. If you are so inclined, include tools for sketching as well. You will need adhesives to attach photos, postcards, and other mementos to your journal. Other tools include scissors for trimming items, a ruler , a clear folder to collect and hold mementos, a map of the area you are visiting, and writing as you go in your journal.

How to Prepare a Travel Log

Follow these general steps the first time you use a travel log on one of your trips. After you gain some experience with travel logs, feel free to make adjustments to fit your likes and dislikes, travel style, and time to make entries in your travel log.

Remember that you are traveling and may not have room for extensive materials . Take the essentials and be prepared to replenish them along the way, particularly if it is a long trip . The following will help you prepare for beginning your trip with your travel log.

Start by planning your trip and use your journal to record your travel plans. Places to visit, restaurants you want to try, and various sights that are on your itinerary.

Leave room to add those you discover along the way. You can also record contact information for hotels and places you will be staying as well as transportation.

Write as you travel. It is easier to recall your experiences if you write about them immediately. Even after a few days, you may not recall details that were important to you at the time. You will not miss them if you write about them in your journal.

Jotting things down in point form will help the memory and make it easier to expand on each point later on. Add pictures to each point or section if possible.

Friends and family who read your journal will appreciate it if you write about what it was like to visit a location, what you learned, the things that surprised you, and what you found disappointing. Everyone gets so much more out of a journal when they can immerse themselves in your trip vicariously.

Tips for keeping a Travel Log

The following are a collection of tips that many readers may find useful:

• Begin writing in your journal before you leave home about the planning and the places you intend to visit
• Instead of making lists of things you did, tell a story about your experiences
• Include information about what you thought or felt about the places you visited
• Include the not so great experiences
• Write your thoughts while they are still fresh in your mind
• Take lots of pictures to help you recall your many experiences
• Summarize the best parts of your trip
• Include your experiences – the food, the people, excursions, impressions, and things of beauty around you
• Include funny moments
• Set aside time every day to write in your journal and summarize your day
• Jot down points if you are tight for time. These will be great memory joggers for later when you have time to fill out your journal

Other Types of Travel Logs

Technology and social media have progressed significantly. Today’s smartphones can take excellent photos, narrate videos, and convert spoken words into text. Various platforms support Vlogs and videos that can be uploaded in real-time. Your followers can see and hear your experiences instantly. Using a smartphone is convenient, and many provide excellent quality images which can be labeled with titles and notes. You may still want to carry a journal to make manual notes to help you, later on, add audio and text to your videos and pictures.

There are also purpose-built apps that can be downloaded to your smartphone to help document your travels. Add notes, videos, and photos along with captions to your images. Links to images can be added for your readers to explore online websites if they want more information. These apps also automatically capture the current weather conditions and the GPS location, which helps create a detailed online log for your readers and yourself.

Once you are home, you will have all of the details to update your manual journal with notes and images.

Travel Log Ideas to Inspire You

It helps to think about why you are keeping a travel journal. Of course, you are writing for yourself so that you can refer to your trip notes many times after you return home. Add sufficient details and information that will trigger great memories of your trips years later when you are doing a trip down memory lane.

• Many people find inspiration from comments they receive from others. Family members and friends enjoy reading about your travels. Writing interesting content in your travel log, which inspires your readers to keep coming back for more, drives many travelers to create excellent content.
• Add content as you go every day, even if it is just a quick note to jog your memory later. Add a date to each entry, the location, and any details that are important to you. Aim to set aside a time each day to complete your travel log to avoid getting behind and missing details that would be interesting to you and your readers.
• Inspiring others to travel and visit some of the locations you talk about in your journal can be very motivating. Add addresses, describe what you saw and experienced. Readers with like-minded travel objectives will appreciate this information and build their trip around your information.
• Creativity is the spice of life. Get your creative juices in gear and inspire others through your writing, images, and videos. Edit the images and videos to portray the most attractive and interesting content. In a way, you become the director and producer of creative content that will be appreciated by many.

Best Apps for Creating a Digital Travel Log

There are many digital travel apps available. They are handy and easy to use, and always available since most travelers always carry their smartphones with them to stay in touch and make travel plans. Family and friends appreciate that they can stay updated with your travels and even add comments on social media platforms. The following is a list of some of the best travel apps for smartphones currently available.

• Day One Journal
• Travel Diaries

Day One Journal – is available in a free version format and a premium format. The premium version provides unlimited storage for photos and journal entries, cloud-based storage, recording by audio, and the ability to print your journal in book format. The free version allows entry by hand and observes entries by calendar, timeline, or photos.

Travel Diaries – comes with lots of features such as enhancing text with photos, keeping entries private or public, the ability to convert the diary to a blog, and sharing automatically on social media platforms. It also has a book creation and printing capability from 40 pages up to 320 pages.

Drifter – the app was created by travelers who wanted a social network that supports photos, videos and encourages travel advice and reviews. It is great for solo travelers and folks that like to share experiences. There is still room for improvement, and the developers appreciate feedback and support.

Bonjournal – is available for iPhone users and provides a simple interface to record activities while on your trip. There are privacy settings to control what content is seen by whom. A great app for keeping track of your journey and sharing photos and ideas.

Momento – organizes your social networks connecting to eleven different platforms, including Facebook, Instagram, Twitter, Flickr, Swarm, and YouTube. Your information can be kept private, or you can add your travel information publicly for your friends and family to see. Momento can also be used as a work/project journal to keep track of meetings, milestones, and project notes.

Mistakes to Avoid When Keeping a Business Travel Log

1. not including the business purpose.

Error: It is a business travel journal for a reason. Telling us the sequence of events for the entire trip does not make us better understand your travel log without the purpose for the trip. Writing a business travel journal without the business purpose is a common novice mistake that makes you seem inept as the go-to person for a business trip.

Solution: Succinctly outline your business purpose at the beginning of the travel log. Usually, the managerial cadre will review your travel log after a business trip. Keep that in mind and provide them with a guiding light to what your trip entails via a reason. No one wants to read up to page seven of any document unless it promises them an undervalued asset in crypto that will 100x in the next month. After you have established your aim for business travel, you can document.

2. Documenting every Tom, Dick, and Harry you meet

Error: “I met Ryan Reynolds today, and we bonded over our mutual friend Ryan Gosling.” We understand that it isn’t every day you meet the Ryans on a business trip; however, telling us your interaction with them while disregarding their relevance to the business is outright trivial.

Solution: Write down if you meet an exciting person who introduces you to a new business model. However, if you meet Ryan Reynolds and he doesn’t tell you how to maximize your business’s productivity, save that for a personal journal. Only write insightful interactions about people who affect your business trip purpose.

3. Using estimations

Error: Using business trip estimations instead of the actual cost.

Solution: Save all the slips. In the journal, stick all the tickets for all your purchases relevant to the business. Please do not ignore the minor expenses as they accrue over time and cause a significant dent in the company’s travel budget. Include any other proper documentation, such as online transaction records, in the business travel log.

4. Being ‘Fanciful.’

Error: Including too much business jargon that your business travel log readers have a difficult time comprehending.

Solution: Write your travel log in straightforward language and brief sentences. Try to write only business trip details such as a conference by the sea. Don’t write, “The Sea was cerulean while the orator propagated his voice.” However, do not sacrifice your unique writing style in a bid to use modest vocabulary.

5. A business travel journal without a travel itinerary is a scrapbook

Error: Failing to include the travel itinerary makes tracking through your business trip challenging.

Solution: Attach your travel itinerary that is relevant to the business purpose. Try to make the itinerary brief.

The following are some of the frequently asked questions that many travelers have when they are making decisions about using a travel log and sharing the information with friends and family.

A travel log is either a hardcopy travel book/binder or an online system to keep track of interesting experiences about your trip. Include all of your adventures, stories, and memories to help remember everything you experienced and also share with your friends and family.

There are many names used in the industry in addition to the travel log. These include: ᐅ Travel Journal ᐅ Journey Log ᐅ Journey Plan ᐅ Log Book ᐅ Travelers notebook

Purchase a diary, writing tools, and any other materials you may need for your travel adventure. Use your diary or journal to plan your trip. Make notes of the places you want to see, places you want to stay, and how you will travel – by car, bus, train, air. Add other notes as appropriate for your trip. You may decide on using a combination of both written tools and online social media systems. Download the app and become familiar with the app before your trip. Enter all of the same information into the app. During your familiarization of the app, confirm that your smartphone has all of the required features needed to meet your travel log entries.

A travel log is either an online app or a document containing all of the details regarding your trip. A travel log can be used by companies for corporate travel as well as for folks embarking on a vacation. The travel journal can contain whatever you want it to. Most people add some or all of the following depending on their needs: ᐅ Date ᐅ Place ᐅ Memories or stories and adventures ᐅ Places they stayed ᐅ People they met ᐅ Budget and/or cost ᐅ Photos ᐅ And more

What you need for a travel journal depends to some extent on what your objectives are, what you think you would like to remember and whether you are using a social media system/smartphone or a physical journal, or a combination of both. Items that you may need for your travel journal include: ᐅ Durable, lightweight journal. Hardcovers are considered better than soft covers ᐅ Art materials if you plan to add sketches of your travel ᐅ Adhesives to secure photos, postcards, and other mementos to your journal ᐅ Include a straight edge such as a ruler and a small pair of scissors ᐅ Include a map that can be added to your journal ᐅ Choose an app for your smartphone and verify compatibility with the phone and the social media system you use

Many people tend to add photos, maps, postcards, and mementos picked up along the way. Add notes about your experiences and plan to write every day to avoid missing essential memories about your trip.

Some folks will paste a map on the front of their journal for easy reference as they travel. Others add decals commemorating the locations and events they attended. Sketch artists add their portrayal of their trip, especially places they visited that made an impact on them.

One of the activities associated with planning your trip is to choose a travel journal for your trip. Give some thought about what you want to record and who you are writing for. How much time do you have, will you share some or all of the information online, and is it to be kept private or with limited sharing? Once you have determined the audience for your journal, write accordingly and provide information that will be interesting to those readers.

Some consumers use diaries and travel journals interchangeably. However, they are different and are aimed at different purposes. A diary is a structured book used to enter records as they occur or to plan for events in the future. Many people use a diary as a daily planner to stay organized, while others use them to jot down notes and thoughts every day. A journal is unstructured used most often for recording ideas, creative ideas, and jotting down notes on thoughts, travel, and goals. Many people add their structure based on how they intend to use the travel journal and their travel plans.

A traveler’s notebook can be softcover or hardcover, with pockets to keep mementos in and add pages if you need to add more writing space. Some include elastic bands to hold additional smaller notebooks and documents.

Documenting a road trip should be handled like any other trip unless, of course, you are the driver. Take breaks along the way to make notes in your travel log, take a few pictures, and add decals or mementos that you pick up along the way. Spend some time each night after you stop for the day to add notes to your travel log about your experiences and thoughts for the day.

• Deciding why you are keeping a travel log will help you to make choices about materials to purchase and the type of travel journal you wish to purchase.
• Decide who you are writing for, yourself, family, friends, and/or the public. Writing about personal items may dictate that you do not want to share all of your information publicly.
• Will you use a written journal, or online social media system, or both? Your decision will help you decide what materials to purchase and how you will make recordings daily.
• Use your log/journal for planning your trip in advance, and then add notes as you complete your travels.
• Many people find the best approach is to write in their logs each day. Your memories and thoughts are fresh from the day’s events, and you avoid missing key details that you found interesting.
• If you are using a physical travel log, ensure that you have room to add photos and mementos as well as decals from your trip.
• Evaluate a travel log app before you travel and add the app to your phone. Test drive the app and ensure you are comfortable with it before you leave.
• Many people use their smartphones to take photos and videos and then upload them to a social media platform or a dedicated online travel log. Before traveling, test your phone with the app you plan to use and become familiar with the app. You don’t want to waste time while traveling to figure out how to use your phone with the travel log app.

Travel logs are a great way to recall memories about your trip for many years. You and your family members will refer to your travel log/journal many times, especially if you want to compare notes with a friend who traveled with you.

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The latest travel data.

MONTHLY INSIGHTS March 04, 2024

U.S. Travel has temporarily paused our monthly data newsletter, however, the latest travel data is still available via the U.S. Travel Insights Dashboard . This dashboard is updated each month (member login required).

The U.S. Travel Insights Dashboard , developed in collaboration with Tourism Economics, is supported by more than 20 data sources. The dashboard is the most comprehensive and centralized source for high-frequency intelligence on the U.S. travel industry, tracking industry performance, travel volumes and predictive indicators of recovery including air and lodging forecasts, DMO website traffic, convention and group trends, travel spending and losses, traveler sentiment, among others to measure the health of the industry.

Key Highlights January 2024:

• Travel appetite started the year on a softer note, but overall growth continued. Air passenger growth remained positive, up 6% versus the prior year but lower than the double-digit growth seen through 2023. Foreign visits remained strong, up 24% YoY.
• Hotel room demand continued a trend of slight contraction falling 1% versus the prior year, while short-term rental demand grew 1%, a lower rate than 2023.
• A particular bright spot was that group room demand within the top 25 markets displayed solid growth of 9% relative to the prior year.
• The outlook for the economy remains fairly optimistic due to the strength of the labor market, looser financial conditions and healthy household and nonfinancial corporate balance sheets. This has filtered through to slightly higher consumer sentiment in February.
• Sentiment is also growing for upcoming leisure travel in 2024. The share of travelers reporting having travel plans within the next six months increased to 93% in January from 92% in December, according to Longwoods International’s monthly survey.
• Travel price inflation (TPI) fell slightly in January as a result of falling transportation prices. Sticky services inflation should see relief from decelerating wage growth. However, upside risks stem from rising healthcare costs, supply chain disruptions and slowing labor supply. Source: U.S. Travel Association and Tourism Economics

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Additional monthly insights are available through the full U.S. Travel Monthly Data Report, exclusive to members. Please inquire with  membership  if you are interested in learning about becoming a member of U.S. Travel Association. 

The Ultimate Guide for Travel Data Management: Best Practices & More

Types of travel data

Best practices for organizing and tracking travel-related data, data management systems, data security and privacy, travel industry experts, case studies.

As data becomes increasingly important across verticals, it’s essential to understand its role in the travel industry. Most importantly, understand how to leverage it to make informed business decisions and improve your internal processes and travel experience . After all, data will play a pivotal role in helping the tourism sector’s market volume reach $992.10bn by 2026 .

It all starts with effective travel data management, which refers to your process of tracking, recording, storing, and organizing the data created and collected by your travel business. 

The benefits of excelling at travel data management include i mproved business decision-making, efficient marketing campaigns, reduced operating costs and improved expense management, better-optimized processes, and ultimately increased profits. 

Let’s see how you can unlock all these benefits learned from the best travel data management case studies in the tourism industry. However, before we go to case studies, let’s learn about the different types of travel data your organization collects and how you can improve your data collection and organization efforts. 

Talking about travel data management without pinpointing travel data types provides little to no value. You must be able to identify the travel data types you want to manage efficiently and decide how you want to use each one of them . 

One of the main challenges of travel data management is that the travel industry collects massive amounts of data . It also comes from a variety of sources and through different data pipelines. The Big Data in the travel sector typically includes:

• Booking data – While booking data is a vast concept and rather hard to define, it generally refers to all the travelers’ data contained in the CRS. It can include a guest name, billing information, address, travel agent, rates, arrival & departure info, and stay information;
• Itinerary data – An itinerary data set can contain automated and manual data entries, including air and hotel data, dining reservations, ground transportation, planned routes, tasks for a trip, events, and to what extent each item across itineraries is popular (booking frequency);
• Expense data – Expense data includes all the expenses of doing business as a travel business. It can consist of all commission rates by each one of your suppliers, office costs, costs associated with maintaining your digital platforms and communication channels, and payroll expenses;
• Flights data – Flights data includes all flights provided by your selected airline suppliers. It can contain schedule data and other flight content such as departure and arrivals, patterns in booked flights, and missed flights;
• Destinations data – Destinations data contains essential information on destinations in your current offer. It can have destination performance data to help you pinpoint the most popular destinations and destinations where tourists spend more time, destination weather data, and currency fluctuations data;
• Transportation data – Transportation data includes all the information your business accumulated on all transportation options in your offer – their performance, popularity, missed flights data, costs, and so on;
• Customer data – your customer dataset includes a wide range of data entries usually stored in your CRM. It can include customer names, addresses, demographics, transportation, package & amenities preferences, past travel history with your brand, and so on.

Some of this data can be unstructured in free form or structured and ready to use in relevant fields and records. Travel data management can help you better structure your data, screen it for errors, and get it ready for use for analytics. 

When it comes to best practices for organizing and tracking travel-related data, the best thing you can do for your travel business is to standardize these procedures. Here are a couple of things that you should standardize first:

• Data quality – which criteria your data needs to meet before you can use it to fuel business decisions or offer personalization;
• Data quantity – the more data you have, the better. You should set a minimum threshold for your data quantity so you can make sound business decisions;
• Real-time access – you need access to your data on demand as it can help you identify trends and opportunities so you can fuel your immediate business decisions;
• Data warehouse – you also need to dedicate one central storage for your data to avoid breaking data in silos;
• Data monitoring – finally, you need to be able to monitor your data around the clock to measure your KPIs and make changes as you go.

Here are some of the approaches to tracking travel-related data.

You can put all data management systems in the travel sector into three categories – manual, spreadsheet-based, and specialized software systems. Let’s quickly take a look at each one of them. 

Manual systems

It’s not uncommon to see small travel agencies and novice travel agents using manual systems to track and record travel-related data. These systems can include tables in Word, email correspondence, and 

storing important data on local drives and thumb drives .

• An efficient way to track data
• Minimal costs
• Storing data is convenient
• Lack of structure
• Becomes obsolete as the data scales up

Spreadsheet-based systems

Spreadsheet-based systems are more advanced than manual systems. They refer to any type of Excel-like software used in travel-related data tracking and organizing. You can use these systems on-premises or in the cloud thanks to solutions such as Google Sheets and Office 365.

• Provide a better overview of the data
• Can easily structure data across records
• Support for basic analytics with built-in support for mathematical operations
• Scalability can be an issue with the number of suppliers and clients increasing
• Can result in duplicates and errors

Specialized travel management software

Finally, we have specialized travel management software built to facilitate and automate several processes that travel agencies manage on a day-to-day basis . These platforms can be set up to automatically track and organize travel-related data.

• Automated data tracking and storing
• Can track various types of data, including expenses, market information, and so on
• Helps centralize key data
• Can be costly
• Sometimes onboarding and training are required

Modern travelers are aware of the risks of sharing their sensitive data. In fact, 81% of them believe the potential risks of sharing their data outweigh the benefits it unlocks for them . As a travel business that collects and processes travel data, you need to address issues related to data security. 

More importantly, you must communicate your practices and security measures to potential customers to instill trust and generate business. There are many things you can do, including using state-of-the-art firewalls and antivirus, training your employees on best cyber security practices, encrypting data, and never sharing it with 3rd party companies .

Furthermore, you must ensure compliance with relevant laws and regulations, such as GDPR in the EU and CCPA in the US . 

Whenever in doubt, you should broaden your perspective on the subject of travel data management – and what better way to do it than to tune in and find out what experts think about it? Below you can find out what the most prominent names in the travel sector have to say about the key data management trends and most common issues. 

Francisco Reverte at Salesforce

Francisco Reverte is a Senior Account Executive for the Tourism industry at Salesforce, actively working on solutions to enable travel companies to efficiently address customer demands. He outlined the abundance of data as the main challenge of good data management in the sector.

Francisco is confident that the solution lies in solutions that can go through the data at scale faster than human workers. “New technologies like Big Data or Artificial Intelligence (AI) are the future of the platforms used for travel data management. Solutions powered by emerging technologies can help travel brands get to know their customers better, boost customer loyalty, and increase profitability,” Reverte explained.

Ignacio Ochoa at Iberostar Group Hotels & Resorts

Ignacio Ochoa is currently eCommerce and Online Marketing Director at Iberostar Group Hotels & Resorts. Iberostar currently manages the hotel chain consisting of 114 properties around the globe. According to him, the biggest challenge of travel data management is leveraging all visitors’ touch points with the brand to create personalized customer experiences.

“We seek a fully-optimized experience for every customer on every device, whether it be on a website adapted to desktop and mobile, as well as assisted sales services and the contact center,” Ochoa elaborated. In his efforts to help the chain improve visitors’ experience, Ochoa suggested they start using Google’s G Suite as it not only streamlines data management but also enables the brand to step up its ongoing digitization process. 

Stephen Lan at Amperity

Stephen Lan is a Director of Product Marketing at Amperity, a customer data platform. His years-long experience in the field makes him firmly believe that the biggest challenge of bullet-proof travel data management is working with data in silos instead of having a single data warehouse. It can lead to errors as data in silos can contain duplicates, incomplete profiles, and outdated information.

“It’s important to have an accurate customer data foundation that will allow you to identify and segment the right customer audiences,” said Stephen. “You’re not going to know the right audience to target until you have a complete customer profile, so it’s important to start by asking questions about what data and sources you need to drive your strategy and business objectives forward.”

That’s why Amperity focuses on developing a customer data platform on Machine Learning and AI able to score data, identify duplicates, and output actionable reports travel companies can use to develop better personalization. 

Víctor Mayans at ARTIEM Hotels

Víctor Mayans is Marketing Director of ARTIEM Hotels. He has been working with the brand long enough to highlight the main challenge of travel data management – all your efforts must contribute to collecting high-quality data. Only high-quality data can help a brand stay authentic and consistent across all digital channels and still be able to offer a personalized experience.

“Executing without measuring and improving doesn’t do very much. That’s why integrating measurement tools like Analytics or DataStudio, along with PowerBI that help you control KPIs while integrating them with customer satisfaction and sales metrics, is fundamental,” said Víctor. 

According to him, the best way to manage travel data is to invest in a robust CRM that has the capability to collect quality and actionable data. 

Besides learning from the tourism industry experts and discovering how some brands leverage Big Data and data management to achieve better results, you have other options as well. You can look for travel data management case studies . Or, in other words, see for yourself the exact moves travel businesses make to stay on top of their data management practices and what results they achieve . 

With this in mind, we give you four case studies highlighting different travel data management strategies and their outcomes.

Issta’s flight inventory management done right

As one of the prominent OTAs in Israel, Issta had to make its offer comprehensive and diverse. The firm caters to the needs of B2C and B2B companies. Given that the agency has a significant number of subdivisions and interacts with various clients, the information it communicates needs to be on point. 

The challenge of doing flight inventory right came from the fact that each of Issta’s divisions had its own list of suppliers. Managing the data in silos that consistently keeps changing is indeed quite a challenge. To overcome it, the company worked with a 3rd party company and had a custom management platform built . 

Thanks to the centralized inventory hub and connections with multiple suppliers, Issta drove more direct sales and satisfied quality standards. 

Faith Motors replaced papers with a new system

Faith Motors is a booking service provider with a focus on transportation services. However, the company ended up stuck with legacy methods of handling data. The workforce collected and processed data manually, and it was mainly stored in files and stored in cabinets. The company decided to completely digitize its travel data management practices. 

By replacing its manual system with the digital one , Faith Motors managed to completely transform its business and how they handle data. They collected data across various channels, structured it, and stored it for later use. The brand delighted clients by providing up-to-date and accurate data. The new system enabled data transparency and helped the company leverage data to deliver personalized offers.

Travelport Digital’s transition to real-time data analytics

To do real-time data analytics, you need to have pristine data management practices. In the travel niche, it means that all data has to meet the standards for structure, be error-free, and be regularly scanned for duplicates and inconsistencies. Achieving all this at scale is particularly challenging because there are many data pipelines to manage. 

Travelport Digital, as one of the world’s largest mobile travel technology providers, experienced all of the above challenges on its road to enabling real-time data analytics. They needed a comprehensive platform for travel data management. One that can track and record all travelers’ touch points with the brand, including various travelers’ actions and patterns such as research and booking, ancillary purchases, and itinerary management. 

Travelport had a custom solution made. The results are outstanding. Travelport app users can now receive personalized updates and recommendations thanks to real-time clickstream data analysis.

Waterloo travel agency is switching to an internal online travel data management platform

The following case study is of an online travel agency based in Waterloo, Australia. The agency offers various travel packages, including activities, hotels, and flights. The company wanted to have a platform able to process all the contracts with suppliers while storing data on inventory. The only way to achieve this goal was to align with a software company.

The travel agency had a travel data management platform built with extensive inventory management capabilities. Thanks to these capabilities, the agents were able to get access to the accurate and most recent data so they could create travel packages from scratch and use API to publish them across different platforms. As a result, the agency was able to seamlessly stream and manage travel data across 350,000 properties from 12,000 destinations . 

Uniglobe’s alliance with Amadeus

One of the benefits of good travel data management is the ability to delight customers with accurate data almost immediately after they take an interest in a travel package or complete booking. However, to do it, you need access to a comprehensive travel management platform with automation capabilities . To achieve it, Uniglobe decided to align with Amadeus, a leading IT provider in the travel industry .

Uniglobe started using Amadeus’s m-Power technology . Thanks to new tech, most data management practices were automated, including informing travelers about trip details the moment they complete the booking. The system automatically registers changes and notifies clients about significant changes to their schedules, thus preventing inconveniences and bringing the travel experience to the next level.

Travel data management is a huge deal in the travel sector. If you do it right, you can leverage the data your business and consumers generate to make smarter business decisions, improve your travel experience, and stand out from the crowd.

When it comes to travel data management, the go-to solutions for many travel companies are data management platforms (DMP) and travel management platforms (TMP) . Given that every travel business is unique, you should define your business goals, identify the data that can help you reach them, and custom-tailor your data management practices to bring you closer to those goals. 

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Cristóbal Reali, VP of Global Sales at Mize, with over 20 years of experience, has led high-performance teams in major companies in the tourism industry, as well as in the public sector. He has successfully undertaken ventures, including a DMO and technology transformation consulting. In his role at Mize, he stands out not only for his analytical and strategic ability but also for effective leadership. He speaks English, Spanish, Portuguese, and Italian. He holds a degree in Economics from UBA, complementing his professional training at Harvard Business School Online.

Mize is the leading hotel booking optimization solution in the world. With over 170 partners using our fintech products, Mize creates new extra profit for the hotel booking industry using its fully automated proprietary technology and has generated hundreds of millions of dollars in revenue across its suite of products for its partners. Mize was founded in 2016 with its headquarters in Tel Aviv and offices worldwide.

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5.5.1 Chapter Practice: Tourism Data

Tables for a tourism company.

Download Data File: PR5 Data

Travel and tour companies need to keep track of client data, as well as, travel/tour options and tour guides. Keeping up-to-date, accurate records is essential to their bottom line. To run a tour company, employees must be able to manipulate their data quickly and easily. This exercise illustrates how to use the skills presented in this chapter to generate the data needed on a daily basis by a tourism company. See Figure 5.30 above.

• Open the data file PR5 Data and save the file to your computer as PR5 Canyon Trails .
• Insert a table based on A3:J53 (Excel will automatically select the range, you just need to confirm it).
• In Column J, calculate Total Cost (number of Guests *Per Person Cost).
• Format Columns I and J with Currency number format and no decimal places.
• Center all headings in Row 3.
• Adjust column widths within the table so that all the headings are completely visible.
• Rename Sheet 1 Current Tours . Sort this sheet alphabetically (A to Z) by Last Name.
• Make a copy of the Current Tours sheet and rename it Tours by Canyon .  Place the Tours by Canyon sheet to the right of the Current Tours sheet. Sort this sheet by Tour Canyon (A to Z), then Home Country (A to Z), and then Last Name (A to Z). Insert subtotals by Tour Canyon for numbers of Guests .
• Make another copy of the Current Tours sheet and rename it US Guests . Place the US Guests sheet to the right of the Tours by Canyon sheet.  Filter this sheet so that only guests with a Home Country of the United States show. Sort the filtered data alphabetically (A to Z) by Tour State. Add a Total Row that sums the Guests and Total Cost columns.
• Make another copy of the Current Tours sheet and rename it European Guests .  Place the European Guests sheet to the right of the US Guests sheet. Hide the Average Age column.
• Insert a slicer in the European Guests sheet for Home Country. Move the top left corner of the slicer to the top left-hand corner of cell K3. Change the width of the entire slicer to 1.65”.
• Select both Germany and the United Kingdom on the slicer. Sort the filtered sheet by Home Country (A to Z) and then Last Name (A to Z).
• Make one more copy of the Current Tours sheet and rename it Tours by State . Place the Tours by State sheet to the right of the European Guests sheet. Convert to a range. Subtotal the sheet by State, summing the Total Cost column.
• Change the name of the Tours by State sheet to 5-7 Day Tours by State . Filter out 3-day tours in the table.
• Add a footer with the worksheet name in the center.
• Change to Landscape Orientation
• Set the scaling to Fit All Columns on One Page
• For any worksheets that print on more than one page, add Print Titles to repeat the first three rows at the top of each page.
• Save the PR5 Canyon Trails  workbook.
• Make sure your sheets are in the following order from left to right: Current Tours, Tours by Canyon, US Guests, European Guests, and 5-7 Day Tours by State.
• Use your file to answer the practice assessment questions.
• Save your work for your records.

Attribution

“5.4 Chapter Practice” by Diane Shingledecker , Portland Community College is licensed under CC BY 4.0

“ Canyon Trails Data File ” by  Matt  Goff  is licensed under  CC BY 3.0

Media Attributions

5.5.1 Chapter Practice: Tourism Data Copyright © by Emese Felvegi; Noreen Brown; Barbara Lave; Julie Romey; Mary Schatz; Diane Shingledecker; and Robert McCarn is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

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