field trip approval form

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• Field Trip Approval Request Form

A field trip approval request form is a document that schools use to request permission for organizing field trips for students from school principals or sponsor companies. If you work at a school, use this free Field Trip Approval Request Form to get the approval you need to plan your field trips for students! Simply download the template from Jotform, and customize it with your school’s name and logo. Attach your documents or photos, get the printouts you need, then send them off to the related people to gain approval. Send it by mail or electronically — it’s up to you.

Want to make the form look more like yours? Create your own header, add your school’s logo, or add more form fields to collect information. If you’d like to send responses to your other accounts, set up notifications, or share it with a link, use our free Form Builder to get the look you want. And if you want to reach more people and invite more students to your field trips, try our free Jotform Mobile Forms — it’s available on the App Store and Google Play. With a free Field Trip Approval Request form, you can get more kids out of the classroom and into the world to explore!

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About Request Forms

Does your company need an easier way to build, distribute and manage requests? Thanks to request forms from Jotform, you'll manage inquiries with incredible ease. Plus, you can send the requests with a specific form to get approval. So whether you're creating a form for a specific employee request or product request, Jotform has you covered.

We offer a collection of premade request templates or a user can start with a basic request form template. Then utilizing the Jotform form builder you can customize and format your request form to meet your needs.

Try one of our free online request form templates today!

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8 Field Trip and School Permission Forms to Make Your Life Easier

Because who has time to reinvent the wheel?

While some schools may be lucky enough to have transitioned to electronic permission slips, many are still relying on the same photocopies that they’ve had for years. Thankfully, we’ve got some spiffy new school permission forms templates to help you retire your old forms without too much heavy lifting.

1. Class Party or Project

When you’re planning a class party or project, this template is a great start. You can use it as is to address any concerns about allergies or adjust it to collect other information, like supply donations or even available volunteers.

Edit (doc)  |  Print (pdf)

2. School Dances

There comes a time in each student’s life when they’re presented with the opportunity to get down and funky with a group of their peers. At that time, it falls on many an adult to help students manage responsibilities and expectations. This permission slip helps do just that with student, guest, and guardian signatures, and much more.

Edit (doc)  | Print (pdf)

3. Movies and Other Media

With all of the digital learning resources available nowadays, you may think permission slips for these tools are no longer necessary. As mindful as you may be in making your selections, you still might want to solicit specific approval for certain content. This quick and easy form is the way to do it.

Edit (doc) |  Print (pdf)

Speaking of potentially sensitive content, sex ed likely requires permission, no matter what it’s called, what grade it’s for, or what class it’ll be in. In addition to documenting approval, this form provides information parents and guardians are sure to find useful before their student participates in any discussions.

5. Extracurricular Transportation

Kids today have an amazing number of options available when it comes to extracurricular activities—and just as many when it comes to getting to and from them. Coaches, leaders, and other staff will love having this form at the ready to get transportation permissions on file in record time.

6. Field Trip Lite

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For those who sleep a little more easily at night when they have a bit of legalese covering their backsides, the additions in this two-pager may be the better choice. Plus, the added room in the layout gives you plenty of space to load up on trip details, if that’s more your style.

8. Overnight Field Trip

Fair warning: This one has a lot of fine print! But what else would you expect to counter the increasing liability that comes with an overnight field trip?

What school permission forms templates should we add to this list? Let us know in the comments and we’ll create more templates!

Plus, the best field trip ideas for every age and interest (virtual options too), you might also like.

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10 Tips for Writing an Effective Field Trip Permission Form

Field trips provide students with enriching, hands-on experiences beyond the classroom’s four walls. Whether it’s visiting a museum, an art gallery, or a local zoo, these adventures offer valuable learning experiences.

However, preparing for these excursions also includes a crucial step: the field trip permission form creation process.

Let us guide you through the process of writing field trip permission forms that provide all the necessary information to reassure parents about their child’s safety.

Table of Contents

10 Best Tips and Strategies When Creating a Field Trip Permission Form

We’ve now established that it’s essential to have written consent for students to attend the trip, and it should include all necessary trip information parents want to know.

Fortunately, there are several strategies to ensure that signed permission forms are returned quickly. Consider the following:

1. Understand your audience — Know that your audience is parents who are concerned about their child’s safety. Keep the language simple, straightforward, and comprehensive.

2. State the purpose — Clearly outline the educational objectives of the field trip. Parents need to understand why it is beneficial for their child’s learning.

3. Provide all necessary information — Include all relevant details about the field trip, such as date, time, location, means of transportation, cost, what the students should bring, and who the accompanying teachers or chaperones will be.

4. Emergency contact details — Parents should provide their best contact information in case of emergencies.

5. Medical information — Ask for any crucial medical information about the student. This includes allergies, medication needs, and any other health-related issues.

6. Permission clause — Include an explicit clause where the parent or guardian grants permission for their child to attend the field trip.

7. Be concise yet comprehensive — While it’s essential to include all necessary information, keep the form as brief as possible to encourage parents to read it in its entirety.

8. Use an easy-to-read format — Break up information into sections or bullet points to make the form easier to digest.

9. Send reminders — Parents are busy. A reminder email or text a few days before the permission slip is due can significantly increase return rates.

10. Use a Template — Drafting field trip permission forms from scratch can be time-consuming. Consider using an online template from Fill to simplify the process.

Download the Field Trip Permission Form

Below is a  preview of Field Trip Permission Form . Use this form for free when you sign up for a Fill account

Field Trip Permission Form

Guide on How to Write a Field Trip Permission Form

Writing a field trip permission form involves clarity, conciseness, and transparency. It should clearly outline the expectations and responsibilities of both the school and the parents.

But before you even get to answer the question, “How to create field trip permission forms?” there are three main points to consider:

1. Include all the essential information

Be sure to include all relevant details, such as the date of the trip, destination, purpose, estimated time of return, and a list of activities (if applicable).

You should also spell out any additional items that may be required for the field trip, like packed lunches or special attire.

2. Provide adequate preparation time

Give parents ample time to review and return the permission form. Aim to distribute forms at least two weeks before the trip.

This not only provides parents the necessary time to consider the details but also allows for sufficient planning in case many students can’t participate.

3. Encourage communication

Let parents know that their thoughts and questions are welcome. Provide a means for them to reach out if they have concerns or require additional information. This could be an email address or a phone number.

Keeping these pointers in mind will help you create a practical and effective permission slip.

Using Fill to Create Your Field Trip Permission Form

Using a form template from a document platform like Fill can help make learning how to draft a field trip permission form much more manageable.

With its intuitive editor, you can create a form that truly reflects the details you want to convey to parents quickly and easily. Plus, with features like e-signature, it’s simpler than ever to collect parent consent for any school-related activity .

Try out our form today and get started with creating a field trip permission form that captures parents’ attention.

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Educational field trip approval form - cur-122-012.

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Field Trip Approval Request Form

General field trip details.

• Person Completing Form First Name Last Name
• School Please Select Blue Ridge Brookwood City Park Dalton High School Dalton Junior High School Hammond Creek Middle School Park Creek Roan School The Dalton Academy Westwood Other
• Location Information In-State Out-of-State International Trip Other
• Trip Type Sports Season Extra Curricular School/Grade Level Special Program Club or Organization Other
• Overnight? Yes No
• Hotel Information Hotel Name Street Address Line City State / Province Postal / Zip Code
• Number of Student Rooms
• Number of Students per Room
• Number of Adult Rooms
• Trip Destination (Event/Venue) *
• Address Street Address Street Address Line 2 City State / Province Postal / Zip Code

• Trip Sponsor's (Teacher Filling Out Form) Name
• Trip Sponsor's (Teacher Filling Out Form) Contact Phone
• Trip Sponsor's (Teacher Filling Out Form) E-mail [email protected]

Attendee Details

• Name of School Group/Department/Club (Please be specific)
• Grade Level(s)
• Maximum # of Students Participating in trip
• Adult:Student Ratio
• # of Teachers
• Names of Teachers
• # of Volunteers/Chaperones
• Names of Volunteers/Chaperones

Cost Details

• Total Trip Cost
• Total Cost to Each Student
• Funding Source(s)
• Any cost not covered by participants? Yes No
• If Yes, cost not covered is..
• Provision for Students Unable to Pay *

Purpose of Field Trip

• Trip Objective/Connection
• Academic Standards (if applicable)
• Trip Itinerary Upload a File Drag and drop files here Choose a file Upload a file copy of the detailed trip itinerary Cancel of
• Additional Trip Information Upload a File Drag and drop files here Choose a file Cancel of

Transportation

• Method of Transport: (Check all that apply) Private Vehicle Charter/Bus Company Airline Carrier First Student Other
• Name of Charter/Bus Company
• Name of Airline
• Upload Permission to travel In Non-Dalton Public School Vehicle Forms Browse Files Drag and drop files here Choose a file Cancel of

First Student

• Upload Completed First Student Trip Request Form Here: Browse Files Drag and drop files here Choose a file Cancel of

Dalton Public School Nutrition Requests

• Are school nutrition services needed for this trip? Yes No
• Is the field trip and all activities covered by insurance? Yes No
• Additional Comments
• *******Please enter your Principal or Admin Approver's Email Here:********** [email protected]
• Save Submit Field Trip Request
• Should be Empty:

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